Create a Zap to Import Speaker Information to Accelevents

While speakers can be uploaded through a CSV file, you can also import speakers from different platforms, such as Airtable and Google Sheets to Accelevents through Zapier integration. You can create a zap that imports speakers to Accelevents when they are added or updated on the other platform.

Accelevents has an official app published in Zapier for integrating with other platforms. The steps below will show you how to connect your Accelevents account to Zapier and then build your integration between your event and the other apps available in Zapier.

A Zap is like your personal assistant following all your instructions to complete the task. It has two essential components: a trigger and an action. The trigger is an event or condition as to when the action will happen. The action is the command that will complete your goal.

Create a Zap

Click the buttons below to learn how to set up the trigger and action. If the platform you're working with is not in the examples below, you can still follow the same steps as they are mostly the same for every platform.

Airtable + Accelevents Create the Zap	Google Sheets + Accelevents Create the Zap
Asana + Accelevents Create the Zap	monday.com + Accelevents Create the Zap

Import and Update Behavior

Here are the expected behavior when you create new speakers or make changes to existing ones once the Zap is turned on:

Add New Speakers

Newly added speakers will be imported to Accelevents, as long as the required fields have a valid value (e.g., name and email)
Existing speakers will only be imported to Accelevents when the existing record is updated on the other platform.

Update Speaker Information

Speaker information will sync if the speaker email matches in the other platform and Accelevents, regardless of where and how the speakers are added. Speakers should have unique email addresses to ensure the correct speaker's information is updated.
When the speaker email is changed on the other platform, a new speaker will be created in Accelevents and will not update the existing one.
When updates are made in the integrated platform, the new data will sync with Accelevents, replacing the existing data.
When updates are made in Accelevents and that field is not mapped in the Zap or is blank in the other platform (e.g. company, profile picture), that field will update to the default session settings (blank company and profile picture field) if updates are done in the other platform.
Deleted Accelevents speakers will reappear in Accelevents if changes are made to the existing speaker on the other platform.
Deleted speakers from the integrated platform will not be deleted in Accelevents.