The Cvent to Accelevents integrations allows you to register attendees to the event through Cvent and automatically add them as attendees in Accelevents.
How Does It Work?
In Cvent, you'll need to create a webhook and insert the Accelevents API key in the webhook settings, then you'll need to associate the webhook to your Cvent event.
In Accelevents, you'll need to enable and configure the Cvent integration. You'll need to map the ticket types in the configuration to ensure that the correct ticket type is assigned to the attendee. You can also map data coming from the Accelevents order to appear in the Cvent record such as the order number, ticket number, magic link and more.
Once configured, registrations coming from Cvent will automatically be added to Accelevents.
Before You Begin
Before you begin make sure you've already done the following:
✅ The event and ticket types are created in Accelevents
✅ The event, registration types and registration page are created in Cvent
Get the API Key from Accelevents
Go to Settings > Integrations in your Accelevents admin console
Enable the toggle for Cvent
Click Configure
Copy the API Key
You can exit the configure menu without saving, you'll go back to this menu later to finish the configuration.
Create a Webhook in CVENT
Log in to your CVENT account
Click App Switcher on the upper right
Select Admin
Go to Integrations > Push API Integrations
Click Create Integration
Give your integration a name (e.g. Accelevents event name)
Choose Webhooks for Type
Paste this end point URL:
https://api.accelevents.com/rest/integration/cvent/hometo Default endpointSelect Token-based for Connection Type
Paste the API Key you copied in Accelevents to Authentication token
Click Save
After saving, go to Integration Points
Click Add Integration Point
Select these 3 items:
Invitee/Guest Registered for Event
Invitee/Guest Event Registration Modified
Invitee/Guest Event Registration Cancelled
Click Save
After saving you should see your integration points added.
Associate the Webhook to the Cvent Event
Click App Switcher on the upper right
Select Events and open the event for editing
Go to Integrations
In Other Available Integrations, you should see Webhooks
Click Set up under Webhooks
Click Add Webhooks
Select the webhook you created for this event under Configuration, then click Save.
Click Edit
Enable Override Account Settings
Select No for Sessions and Speakers (as we can only sync attendees)
Click Save
Configure the Cvent Integration in Accelevents
Go to Settings > Integrations in your Accelevents admin console
Enable the toggle for Cvent
Click Configure
Select the default ticket type to assign to attendees imported from Cvent if in the Cvent attendee record there is no registration type specified.
Paste your Client ID and Client Secret from your Cvent Developer account
Choose the server
Click Validate
After validating, you need to select the Cvent event(s) that you would like to associate to this Accelevents event.
Associate the Events
Select the Cvent event(s) to be associated with this Accelevents event, then click Fetch Registration Types to load next step for ticket type mapping.
Map the Ticket Types
In the previous step, we selected a default ticket type (usually done for events with only 1 ticket type). If you have multiple ticket types in your event, you can map these tickets to Cvent Registration Types to assign the appropriate ticket to attendees. The Cvent Registration Types that would appear on the dropdown are from the Cvent event(s) you associated above.
click here to see the steps on how to add Registration Types in Cvent
click here to see the steps on how to add Registration Types in Cvent
Create Registration Types in Cvent
Log in to your Cvent account and open the event
Go to General > Registration Types
Click Edit
Click Create Contact Type
Enter the Registration Type name and code, then click Save.
Exit the configure menu to refresh and load the new Cvent Registration Types you've added.
Map the Order Information
If you want some order information to automatically appear in Cvent after the order is created, you can map these information in the configure menu's Order Information Mapping section:
Order ID
Ticket ID
Ticket Type (this is the ticket name)
Magic Link
Barcode ID
AE Event Name
click here to learn how to add the fields in Cvent
click here to learn how to add the fields in Cvent
Log in to your Cvent account and open the event
Go to Attendees > Internal Information
Select Tex Field
For Question Type, choose Open Ended Text - One Line
Choose General as Answer Format for these fields:
Ticket Type (this is the ticket name)
Magic Link
Barcode ID
AE Event Name
Choose Number as Answer Format for these fields:
Ticket ID
Order ID
Create Your Registration Page in Cvent
Go to Registration > Registration Process
Click Open Designer
Add the Admissions Item to the page and all the fields you need.
Do a Test Registration
To see if the integration works, register an attendee through Cvent.
Select the Registration Type to ensure that the correct ticket type is assigned to the attendee.
After registering, the order will be created in Accelevents with the ticket you selected.
Notes:
Only unique registrations from Cvent will be imported to Accelevents, even if you do not have the toggle turned on for unique attendee emails in the Accelevents settings.
If you're integrating multiple events, you'll need to repeat the same steps above for each event as the webhook is specific to an event.
Other Imported Information
Aside from the attendee's name and email address, these other information from their Cvent contact record can be imported to Accelevents. Just make sure that the order form fields are active in Accelevents.
Cvent Contact Field | Accelevents Order Form Field |
Company | Organization |
Work Address 1 | Billing Address - Address 1 |
Work Address 2 | Billing Address - Address 1 |
Work Address 3 | Billing Address - Address 2 |
Work City | Billing Address - City |
Work State/Province | Billing Address - State |
Work Zip/Postal Code | Billing Address - Postal Code |
Work Country | Billing Address - Country |
Mobile Phone | Cell Phone (this currently maps to the BUYER information) |
Push Existing Registrations in Cvent to Accelevents
If you have existing registration in Cvent before integrating with Accelevents, you can push these registration to Accelevents after you integrate.
Open your event in Cvent
Go to Integrations
Click Customize on Webhooks
Click the item to open the configuration
Click Sync
