Importing Event Data from Sched to Accelevents

Integrating Sched with Accelevents can offer many benefits that streamline and enhance event management. Sched is a robust scheduling and agenda management platform, while Accelevents is a comprehensive virtual and hybrid event platform. By combining the strengths of these two tools, event organizers can create a seamless and engaging experience for attendees and event hosts.

With the Sched and Accelevents integration, you can import event data such as basic event information, sessions, speakers, and attendees from Sched to Accelevents. This synchronization minimizes the need for you to enter all this information manually and reduces the risk of errors.

Important Tasks Before Integrating:

Turn off the automatic order confirmation email sending if you don't want imported attendees to receive the email
Turn off the automatic speaker invite email sending if you don't want imported speakers to receive the email
Increase the number of tickets to accommodate all the attendees to be imported

Setting Up the Sched Integration

Go to Settings > Integrations
Turn on the toggle next to Sched Integration
Click Configure
Paste the domain (Sched event URL)
Paste the API Key (read-write Sched API Key)
Select the ticket type to be assigned to imported attendees
Click Save

After you click save, the data transfer should start. Refresh your page to see the changes. The event name, date, time, and timezone should be updated with Sched's information. If an event venue is indicated in Sched, it should also be reflected in the Accelevents Event Details tab.

The sessions, speakers, and attendees should also be added to Accelevents. It will include the following data:

Item	Transferred Information
Sessions	Session Name Session Date Session Time Session Capacity Session Speakers Session Tracks (Type Field in Sched) Session Tags (Type Field in Sched)
Speakers	Speaker Name Speaker Email Address Speaker Bio
Attendees	Attendee Name Attendee Email Address

The integration resyncs every hour or every 15 minutes if the event is happening now or within 48 hours. If you want to push a sync ahead of schedule, click the Resync button in Settings > Integration.

Frequently Asked Questions

If we remove a session, speaker, or attendee from Accelevents previously imported from Sched, would it reappear in Accelevents when it resyncs?

Yes. Deleted sessions, speakers, or attendees would reappear after resyncing.

If we change the settings on a session in Accelevents (e.g., hide the session, disable the chat, unassign ticket types), would it reset to the original settings when it resyncs?

No, it won't. Changes in session settings will remain even after resyncing.

If we unassign speakers from the sessions in Accelevents, would it re-assign them to sessions when it resyncs?

Yes. Speakers would be reassigned to their sessions after resyncing.

If we change the event name in Accelevents, would it change to the Sched event name when it resyncs?

Yes, it would go back to the original Sched event name after resyncing.