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Presentation Slides Screen Sharing Best Practices
Presentation Slides Screen Sharing Best Practices

Speakers and presenters often want to share their screen, slide deck, or application window in their session. Here is how to do that!

Whitney Harriss avatar
Written by Whitney Harriss
Updated this week

Here are some tips and tricks to make sure your slides are being seen by your audience properly when using our platform. Whether you are using dual screens or not, ensuring you are presenting the correct screen or window is essential.

In this article:

IMPORTANT NOTES:

  • The tips below will help you share your file on screen. If you're planning to share your presentation file with your attendees to be downloaded, you may click this article on Uploading File Handouts for more information.

  • If you're using Safari, the only option is to share the entire screen. Use Chrome instead.

Sharing a PowerPoint Presentation While Using a Mac

On a Single Screen

When a speaker presents a PowerPoint, the Play from Start button will open the PPT in full-screen mode. This leaves no accessibility for the speaker to view chats, launch polls, or answer questions in the Q&A.

To ensure that you're not sharing your entire screen, you need the follow the steps below on setting up your slide show to show only the presentation window 9not on full screen. This step should be done before clicking the share button in the Studio.

To use share only the Presentation Window, follow the steps below before sharing your screen:

  • Open the PowerPoint presentation, select the Slide Show tab and then click the Set Up Slide Show button.

  • Select the Browsed by an individual (window), then click OK.

  • Click the Play from Start button in PowerPoint. This should show the whole presentation in a window only (not in full-screen mode).

  • Click the Share > Share Screen in the Studio. This will open a pop-up allowing you to choose whether you want to share your entire screen, window, or Chrome tab.

  • To ensure viewers can only see the PowerPoint presentation, choose the Window tab inside the sharing options, select the slide presentation, and click Share.

Like so:

Notes:

  • If you're using Safari, the only option is to share the entire screen. Use Chrome instead.

  • If you're using Windows, the steps above will not open a separate window; instead, it will open the slides, but it will hide the PowerPoint application (edit view). That means if you have speaker notes in the presentation, you won't be able to see them.

Presenting on a Dual Screen

A dual-screen when presenting is advisable as it gives you more space to work with. Note that Presenter View on dual-screen also maximizes both screens and has no option to be played inside a window. It is still best to set it to be browsed by an individual window and play it from there.

When presenting, choose the correct window to show the slideshow.

Using Mac's Keynote Presentation

Like a PowerPoint presentation takes up the whole screen by default, Keynote does the same, but it can also be presented inside the window by selecting 'Play Slideshow in Window'.

Using Google Slides Presentation

To share your Google Slides presentation, you'll need to present it in a slideshow. You can do this by clicking the Slideshow button.

Once the slideshow is presented, you'll need to hover on the lower left portion and select the 3-dot option menu. From there, you'll need to click on exit full screen.

Your presentation will then be in a smaller window, and you can freely navigate in other windows. When sharing Google Slides in the Accelevents Studio, select Chrome Tab in sharing options and select your presentation from there.

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