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Presentation Slides Screen Sharing Best Practices
Presentation Slides Screen Sharing Best Practices

Speakers and presenters often want to share their screen, slide deck, or application window in their session. Here is how to do that!

Whitney Harriss avatar
Written by Whitney Harriss
Updated this week

Here are some tips and tricks to ensure your audience sees your slides properly when using Accelevents. Whether using PowerPoint, Keynote, or Google Slide, ensure you test it before the event for a smooth sailing presentation.

IMPORTANT NOTES:

  • The tips below will help you share your file on screen. If you're planning to share your presentation file with your attendees to be downloaded, you may click this article on Uploading File Handouts for more information.

  • We recommend using Chrome when using Accelevents.

Show the Presentation in a Window

When you hit play to start your slideshow, the presentation is usually shown in full-screen mode. This makes it impossible for speakers to view anything else on their computer screen. To ensure speakers can still see other windows to track the chat, Q&A, and polls in Accelevents while presenting, follow the steps below to show the presentation in a window instead of presenting on full screen.

Using PowerPoint

  • Select the Slide Show tab

  • Click the Set Up Slide Show

  • In the pop-up, select Browsed by an individual (window)

  • Click OK

  • Click Play from Start

  • This should show the presentation in a window only (not in full-screen mode), and this is the window you will be sharing in the studio.

  • The speaker notes may not be available in this view.

Using Keynote

  • On top of your Mac's screen, select the Play menu

  • Select In Window

  • Click Play Slideshow in that menu or click Play directly from the presentation.

  • This should show the presentation in a window only (not in full-screen mode), and this is the window you will be sharing in the studio.

  • The speaker notes may not be available in this view.

Using Google Slides

  • Click the Slideshow dropdown

  • Select Presenter view

  • This should show the presentation in a window only (not in full-screen mode), which is the window or chrome tab you will be sharing in the studio.

  • A window will open where the speaker notes can be viewed.

Share the Window

When you click Share in the studio, choose Share Screen. The next step for sharing the window depends on your browser.

Share a Window in Chrome

  • When the pop-up opens, select the Window Tab

  • Select the presentation's window in the window choices

  • Click Share

If you're using Google Slides, you can share the Chrome tab in addition to a window.

Share a Chrome Tab

Share a Window

Share a Window in Safari

  • When the pop-up opens, choose Allow to Share Window

  • On your desktop, select the PowerPoint window

After clicking Allow to Share a Window, you may see a menu pop-up from the top of your desktop. DON'T GET DISTRACTED! You don't need to click that. If your camera is turned on, you will see these 3 options (Off, Small, Large). It's a Mac feature that allows you to overlay your speaker camera on top of the presentation.

Instead, look for the window you want to share, hover over it, and click it. Some people miss clicking the window because the Share This Window icon is too small.

Check the GIF below to see what happens when you use Mac's overlay feature. This is also available when using Chrome on a Mac, but it only pops up for Safari.

Note: If the pop-up to share does not show in Safari, you may have disabled your screen-sharing permissions in your settings. After enabling it, completely log out of Safari and then try again.

Playing Videos in the Presentation

The video clarity can depend on the connection stability of the person sharing the presentation and the attendees watching it. Here are some other tips to prevent slow playback, lag between audio and video, audio stuttering, and frames being lost:

  • The video should be at least 720 pixels

  • Compress the media file to decrease the size of the presentation

  • Limit special effects like shadows, reflections, glow effects, soft edges, bevels, and object rotation in the video.

  • Add more memory on your device for more powerful graphics

  • Ensure video card drivers are up to date

  • Newer media formats like H.264 and AAC are recommended for Microsoft PowerPoint.

  • Turn hardware acceleration on. To do this in PowerPoint, go to File > Options > Advanced, and then under Display, make sure the Disable hardware graphics acceleration checkbox is clear.

Sharing a Video

The second sharing option is to share a video file from your device that will play on the screen. For this to work, you'll just need to select the file from the file manager pop-up and open it. The video should automatically play after clicking open.

Related searches: screenshare, screensharing, fileshare, filesharing, videoshare, sharevideo, videosharing

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