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What Happens When Sessions are set to Private?
What Happens When Sessions are set to Private?

Allows you to pre-register attendees and hide the session to those not pre-registered

Ariane Ramirez avatar
Written by Ariane Ramirez
Updated over 2 weeks ago

What are Private Sessions?

Private sessions are sessions exclusive to selected attendees. Only the attendees added as registrants to the session can see it in the agenda and join it.

Private Sessions has 3 functions

  • Allows the event admin to pre-register attendees for that session.

  • Only pre-registered attendees can join private sessions and the session is hidden from the rest of the attendees.

  • Attendees who are pre-registered for private sessions cannot unregister themselves from the session.

Set Session as Private

  • Open your session details

  • Turn on Set session as private

Add Registrants to the Private Session

  • Go to the Registrants tab in the session settings

  • Type in the name of the attendee and select the attendee from the dropdown to pre-register the attendee for the session.

  • Or upload the attendees to the session via CSV

When attendees try to unregister for a private session, they will get an error message that they cannot unregister themselves.

Note: If you're solely doing this to pre-register attendees with no intention of making the session private, then you can go ahead and turn off the toggle for setting the session to private after you pre-register your attendees.

Frequently Asked Questions

Who can see a private session?

  • Admins

  • Attendees who are registered for that session

  • Speakers for that session

  • Superadmins (Accelevents)

If the attendee's ticket is set to allow access to join the private session, but the attendee is not pre-registered for the session, will the attendee be able to join the session?

  • No, if the session is set to private and the attendee who has a valid ticket to the session is not pre-registered for that session, then the attendee cannot join the session.

If the attendee's ticket is not allowed access to join the private session, will the admin be able to pre-register that attendee for the session?

  • No, only attendees with tickets who have access to join the session can be pre-registered for a session.

If the session is set to private and the toggle to "Hide this session from attendees who cannot register for this session" is not enabled, will the attendees who cannot register for the session see the private session?

  • No, if the session is set to private, only attendees who are pre-registered for the private session can see it.

If the speaker doesn't have a ticket or is not pre-registered for a private session, can they enter the session?

  • Yes, as long as they are added as a speaker to that session.

If the session is hidden and set to private, will the registrants of the session be able to see the session on the agenda?

  • No, the registrants will not see the session. A hidden session is hidden for everyone.

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