Meeting Schedules for Exhibitors
The Meetings Schedules menu in the Exhibitor Portal or My Booth in the app, will show all meetings requested by attendees through the booth. Exhibitors can view the schedule by date, and add meeting status filters. In the app, there's an option to see the meetings in a list view.
Clicking the activity in the calendar will show the meeting details and the options to change the status to accepted, declined or propose another time. The current meeting status will appear on top.
This is a shared calendar, so other exhibitors can see and edit all the activities in the calendar. If a meeting is still pending, other exhibitors can accept, decline, or propose a new time for another exhibitor's meeting. If a meeting is confirmed, other exhibitors have the option to reassign the exhibitor that will join the meeting or cancel the meeting.
If a meeting is canceled, it will be removed from the calendar.
Notes:
Meetings booked outside of the booth will not be show in the Meeting Schedule calendar, but we'll add that soon, stay tuned for updates!
We plan to add colors to the activity so that you can easily determine them. Stay tuned for updates!
Meetings cannot be manually added to the schedule. An attendee must book a meeting with the exhibitor.
Only the daily view is available.
Restrict Exhibitor Meeting Times and Duration
If you want attendees to schedule meetings with exhibitors only at a specific time frame or duration, you can specify that schedule when you enable the Availability Schedule. You can pick what time and date exhibitors can be available for meetings. Only those times you selected in this settings will appear when attendees try to request exhibitor meetings. This feature overrides the exhibitors' settings if they have allowed more meeting times in their profile.
This allows you to manage the flow and availability of attendees and exhibitors, ensuring their meeting schedules align with event hours and maximizing their engagement opportunities.
Go to Meetings > All Meetings
Select the Configuration tab
Turn on the toggle to "Enable availability schedule"
Click + Add Schedule to specify the availability meeting window
Select Exhibitor as Slot Type
Click Save
In the example above, we only allowed to schedule exhibitor meetings on the event's second day after lunch. This way, attendees can concentrate on the main event activities like watching sessions and visiting the expo on the first day. We also locked the meeting duration to only 30 minutes each. If this is unlocked, the duration that would show when scheduling a meeting is the duration that exhibitors indicated in the profile.
Even though this event is multi-day, only one day is showing in the selection as there are restrictions. The available times are only within the time bracket indicated in the restriction.
