The Exhibitor Registration Approval feature allows you to review potential exhibitors and their booth information before adding them to the event. In this guide, you'll learn how to enable it the workflow and understand what happens when exhibitors submit requests to be approved.

Once the exhibitor registration approval feature is enabled, a "Register as an Exhibitor" button will appear on the event landing page's About tab. When exhibitors click the button to register, they will be asked to enter their personal and booth information. They will be required to upload their logo and enter the booth name.

You will receive the request in the admin console wherein you can review their proposal. When you approve their request, the booth will automatically be created and they will be added as exhibitor admin to the booth. They will receive an email stating they have been approved and another email with instructions to access the booth for editing.

After enabling it, you should see the Exhibitor Registration feature on the landing page's right side of the About tab.

You can customize the label, description and button text of the exhibitor registration section on the landing page.

In the Approval menu, Go to Setup & Customization under Exhibitor to add and customize the questions to be asked depending on what information you need from them. You can also make questions required.

After submitting the proposal, they will get an email confirming that their submission request has been received. Whenever you change the status of their proposal to approved, denied or waitlisted, they will get another email to let them know about the change.

You can edit the subject and body of these emails, and disable the automatic sending if you don't want them to receive the emails in the Post Registration Emails section of Setup & Customization.

You can add introductory page that applicants will see before they enter all the information. You can customize the banner image, title and description on that page. This will be the page the applicants see when they click the button from the landing. You can enable this feature under the Customization section of Setup & Customization.

Aside from submitting the proposal through the landing page, there is an Exhibitor Approval Link that you can share to potential exhibitors. If you have the Introductory Page enabled, that's the page that will open when this link is accessed. If it's turned off, the page that will open is the page where they can start entering their information.

The confirmation page applicants see after they submit can be customized in Registration > Order Confirmation > Confirmation Pages.

When applicants click the button from the landing page or access the exhibitor approval link, they will see the introductory page (if enabled). The next step is to enter the exhibitor's basic information, then enter the booth information, and at the end they will see the confirmation page.

Go to the Requests tab in the Exhibitor Approval feature in the admin console. Once a proposal is submitted it will appear in this tab. Click an item to see the details of the proposal.

The status of a new proposal will be Pending. Click the dropdown menu in the Status column to change it from Pending to Waitlisted, Denied, or Approved.

When you approve an exhibitor, the exhibitor booth (small) will be created with the booth name and logo they included in their proposal, and the exhibitor will get the status change email and another email to access the booth for editing.

Go to the Approval Settings tab and enable the toggle to Send email when an approval request comes in. The select admins in Manage Receivers will receive email notifications for every approval request.

If you're using the advanced website builder, you can add the Exhibitor Approval widget to the page.
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You can also add it to your website by copying the embeddable widget code from Settings > Widgets