This feature is coming soon, stay tuned for updates!
How Does it Work?
Exhibitors will purchase a booth (exhibitor add on) through the ExpoFP floor plan in the registration page. After purchasing, booths will automatically be created and the buyer will be added as an exhibitor admin.
Create Add Ons For Booths
To sell booths, you'll need to create add ons as your booth packages. When you create add ons, select Exhibitor Booth as add on type.
Go to Registration > Set Up Tickets
Go to Add Ons
Create an add on
Select Exhibitor Booth as add on type
Create a Booth Name Order Form Field
To ensure that the registrant's preferred booth name populates in the booth, you can create an Add On Field and connect that field to the booth.
1. Create an Add On Field for the Booth Name
Go to Registration > Order Form
Select the Add-on tab
Click +Add Field
Add the fields that you want to include in the order form when exhibitors purchase a booth
Click Save
Enable the toggles for Include and Require
2. Connect the Order Form Field to the Booth Property
Go to Exhibitors & Sponsors > Exhibitors
Click Settings
Go to Properties
Open the property for editing
In the Connect Form Field dropdown, select the add on form field you want to connect to this property
Click Update
In this example, we want registrants to enter their company name during registration through the add on field, and when the booth is created, the booth will have the company name as the booth name.
Note: If you don't connect an add on field to the exhibitor name property, the booth name will be the buyer's name.
Add the ${booth_name} Merge Tag
If you want the value added in the Name field in the booth setting in ExpoFP to appear in the confirmation page, order confirmation email and ticket pdf, you can add the ${booth_name} merge tag to the template. This can be the booth number or booth category name.
Make sure also that in the add on settings, the Ticket PDF is included so that the booth number will populate.
Create Booth Types in ExpoFP to Match the Exhibitor Add Ons
For the integration to work, your booth types in ExpoFP must have the same names as your Exhibitor Add Ons.
Go to Floor Plan > Booth Types in ExpoFP
Click + Add Booth Type
Enter the the booth type name. It should be the same name as your Exhibitor Add On in Accelevents.
Booth Pricing in ExpoFP
Important Note: If your pricing in Accelevents and ExpoFP do not match, it will follow the pricing in ExpoFP. So if in Expo FP, the price is 0, but it's supposed to have an amount in Accelevents, the registrant won't be charged. Or if you priced it higher in ExpoFP, the registrant will be charged higher that what is indicated in your Accelevents pricing. Make sure you're settings up your pricing correctly.
If your booth price is dependent on the booth size, you can add your price per sqm in the booth type.
For example, in Accelevents the Platinum Booth Package price is at $10,000. If you're going to add a price based on the booth size (e.g. 400 sqm), the price in the booth type should be at $25. ($25 x 400 sqm = $10,000)
If your booth price is not dependent on area size, you can add the price in individual booths in the floor plan designer.
Note: If you added a price in both areas, it will follow the price added in the designer, not in booth type.
Associate the Booth Type to the Booths in the Designer
In the Designer, click on the booth in the template and in the settings, go to Type and select the Booth Type you want to associate.
When you're doing setting up everything above and your design layout, you can start integrating.
Get your ExpoFP API Token
In ExpoFP, go to My Account
Select Profile
Click Show under API Token
Copy the API Token
Integrate ExpoFP with Accelevents
Go to Settings > Integrations in your event's admin console
Enable the ExpoFP integration by turning on the toggle
Click Configure
Paste the API token to the API Key field
Click Fetch Events
Select the ExpoFP event to associate with the Accelevents event
Select the default add on to be assigned when a booth is selected and no booth type is specified in the ExpoFP settings.
Click Sync Booths
Click Save
Test ExpoFP
Try to buy a booth from the registration page by clicking the Select Booth button. It would show you the venue design. When you click on a booth, it will show you some booth details including the price. After confirming which booth to purchase, it will ask for the buyer information, company name (booth name), and payment information.
After submitting, the booth will automatically be created with the given booth name.
The booth number should appear in the Location field in the booth settings. If you add the ${booth_name} merge tag in your templates, the booth number should also appear in areas where the merge tag is added.
Notes:
You cannot add ticket logic for exhibitor add ons.
You can hide exhibitor add ons behind an access code.
Discount codes can be applied upon check out.
There is no option to move from one booth to another, the best option is to cancel the order and have register again.
Updating Booth Information
When you update the some booth information, it will also update on the other platform. So changed in Accelevents will reflect in ExpoFO, and changes in ExpoFP will reflect in Accelevents.
These are the fields that can update 2 way:
Accelevents Exhibitor Fields | ExpoFP Exhibitor Fields |
Name | Company Name |
Logo | Logo |
Exhibitor Description | Company Description |
Promo Video URL | Video |
Link to Site | Company Website |