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Can I Duplicate an Event?

Quick instructions on how you can duplicate an event.

Ariane Ramirez avatar
Written by Ariane Ramirez
Updated over a month ago

Event Duplication

Are you running an event similar to a past event you've hosted, or are you looking to duplicate the event you have so that you can do tests without messing up your actual event? If so, you can save some time by duplicating that event. 

Duplicate an Event from Your Profile

  • Click your profile on the upper right corner and select My Events

  • Click Duplicate on the event.

  • Add the Event Name

  • Edit the last part of the Event URL

  • Add the event Start Date and End Date

  • Select the event elements to copy to the new event.

  • Click Duplicate to confirm.

Duplicate an Event from the Organizer Portal

You can also duplicate an event from the Organizer Portal by clicking the 3 dots and clicking Duplicate.

What Can Be Duplicated?

The pop-up will have a list of items you want to include in the duplicated event.

What Other Items are Included / Not Included in the Duplicated Event?

Section

Other Items That Will be Duplicated

Cannot Be Duplicated

Event Details

  • Event Format

  • Event Type

  • Location

  • 'This is a Private Event' setting

Event Design

  • Kiosk Design

  • Kiosk Settings (it only duplicates the design but not the other settings)

  • Stream Provider for Lobby Live Stream

  • Lobby Polls

  • Lobby Q&A

Registration

  • Approval Required settings

  • Seating Chart

  • Order Form

  • Access Codes

  • Discount Codes

  • Sessions and Exhibitor Approval settings (not requests)

  • Badges

  • Ticket & Add-Ons sales start and end date may be inconsistent, please ensure to adjust it in the new event, we are improving this feature.

  • Pay Later Settings

  • Limited Display Links

  • Reviewers for sessions

  • Sent and Scheduled Emails (only drafted emails will be duplicated) See Email Duplication Behavior.

Attendees

  • Smart Views / Smart Lists without filters

  • Orders and attendees

Event Content

  • Tags

  • Tracks

  • Sessions that are scheduled beyond the event's schedule. Check the Session Duplication Behavior.

  • Session Stream Providers (except Accelevents Studio and RTMP)

  • Uploaded session videos

  • Session Locations

Task Management

  • Speaker tasks

  • Session tasks

Exhibitors & Sponsors

  • Exhibitor and Lobby polls

  • Exhibitor and Lobby Q&A

Engage

  • Sent and Scheduled Emails

  • Sent and Scheduled Push Notifications

  • All other meeting settings (except for indicated reminder time)

  • Gamification Challenges that are scheduled beyond the event's schedule.

  • Gamification Tiers

  • CE Credits

General Settings

  • Print Node

  • Currency

  • All other settings

Payment Processing

  • Connected payment processor

  • Allow attendees with UNPAID tickets to check in to event

  • Pay Later Settings

  • Show custom text on checkout to attendees

  • VAT settings

  • Sales Tax settings

Integrations

  • Custom Scripts

  • HubSpot, Salesforce, Marketo and Pardot Mapping

  • Previously enabled toggles in Analytics, Integrations & Ticket Platforms will go back to turned off

Fundraising

  • Auction / Raffle / Fund a Need Items

Session Duplication Behavior

1. Only Accelevents Studio and RTMP stream providers will be included in new event.

2. Uploaded session videos are not included in the new event.

3. Sessions will be duplicated if it's within the new event's duration.

Scenario 1:

  • The original event is a 4 day event, with sessions for all 4 days.

  • The duplicated event is a 3 day event, only sessions from day 1 to 3 will be included in the new event.

Scenario 2:

  • The original event is a 1 day event from 9am to 5pm, with 8 sessions - 1 hour sessions from start to end.

  • The duplicated event is a 1 day event from 1pm to 5pm, only the last 4 sessions will be included in the event.

Gamification Duplication Behavior

  1. Duplicating the gamification settings will automatically duplicate exhibitor booths, sessions, and tickets types.

  2. Gamification tiers cannot be duplicated.

  3. Challenges will be included in the duplicated event if the original challenges' duration is within the new event's duration.

Scenario 1:

  • The original event is a 4 day event with challenges open for 4 days too.

  • The duplicated event is a 3 day event, the challenges will not be copied over to the new event because the challenges are open for 4 days.

Scenario 2:

  • The original event is a 1 day event from 9am to 5pm, with challenges starting from 9am to 5pm.

  • The duplicated event is a 1 day event from 1pm to 5pm, the challenges will not be copied over to the new event because the challenge duration exceeds the event's duration.

Email Duplication Behavior

  1. All confirmation email templates can be duplicated

  2. Draft reminder and engage emails can be duplicated

  3. Sent and scheduled reminder and engage emails cannot be duplicated

Push Notifications Duplication Behavior

  1. All draft push notifications can be duplicated

  2. If Manage Contacts are included in the duplicated event and a Contact List is assigned as recipient of the push notification, then the Contact List will be included in the settings of the duplicated push notification draft.

  3. If Manage Contacts are not included in the duplicated event, then the recipient of the push notification will be blank.

  4. This also works for saving as a template.

Frequently Asked Questions

Can I retrieve a deleted event?

  • No, once deleted, you can no longer retrieve it. This is a permanent delete from our system, so even our tech team cannot recover this.

Can I create an event template that I can duplicate over and over?

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