For a speaker to access the studio, you must create a new speaker and add them to a session.

Creating a New Speaker

Once logged into your Accelevents account, enter the Admin Console for your event. Click on the Agenda & Speakers page from the navigation bar

Choose the “Speakers” tab from the top of the page.

Click Add Speaker from the top of the page. Fill out all information for your speaker. If desired, add a photo & links to their social media. We suggest a 1:1 image, preferably around 360x360 pixels.

Adding a Speaker to a Session

  • Go to the Agenda tab of the Agenda & Speakers page.

  • Select the Add Session button to add a new session or click the pencil icon to edit an existing session.

  • Click the "Speakers" tab within your Session. Begin typing your speaker's name & select it when the name appears. The speaker's profile will be automatically linked to the session.

Accessing the Studio

Once a speaker has been added to a session, they will receive an email invite to their session. From this email, they can click a link to take them directly to the studio:

Once they access the link, it will ask them to select their microphone and camera, then join the studio.

Once they enter the studio, they can test their camera, microphone, and screen share capabilities with the left-side panel menu.

For speakers entering the studio for the first time, they will be prompted to start or skip a brief guided tour of the studio right after setting up their audio and video devices. We highly recommend that speakers new to the studio complete this tour as it will show them how to navigate the studio to engage with attendees, switch between session and backstage chat rooms, and where to start and end the broadcast.

Please note that upon simply entering the studio, it does not mean you are already broadcasting! To start broadcasting for your session, just click the Ready to Start button to start your live streaming. You should see a brief countdown, then your broadcast should finally be live.

Note: Chrome is the preferred browser to access the event page, virtual event hub, and studio. However, when using an iPhone or an iPad, Safari might work better.

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