Adding and Assigning Speakers
In your admin console, you can add a list of your speakers and edit their bio that appears in the virtual event hub. To ensure that they can access their sessions, you need to assign speakers to their sessions. Once you do this, they will get an email to access them.
Add a New Speaker
Go to Agenda & Speakers
Select Speakers
Click Add Speaker
Speaker Information
Fill out all information for your speaker. Add a photo and links to their social media. All information will be automatically saved. After editing your speaker, click "X" to close the editor.
Profile Image
We suggest a 1:1 image, preferably 200 x 200 pixels minimum. If a profile image is not added here, the image that your speaker adds when they edit their profile in the virtual event hub will be the image that appears.
Allow Speakers to Override
Turning on the "Allow this speaker to override their profile details" toggle allows speakers to edit their names, pronouns, title, and company while in the virtual event hub.
Give a Ticket to Speakers
You can also manage the attendee access of your speaker. You can assign them a ticket that allows them to attend sessions other than their own. Select a ticket type from the drop-down selection and click apply. When the drop-down selection is grayed out, and you can't select a ticket type, this means the speaker has already entered the virtual event hub, and you can't assign them a ticket anymore. You'll have to give them a ticket manually through the Attendees tab.
Note: If you change the speaker's email address after you've given them a ticket, you need to provide them with a ticket again, as the previous one applies to the old email address.
Assign Speakers to Sessions
Go to the Agenda tab in Agenda & Speakers
Open the session for editing
Select the Speakers tab
Search for the speaker in the Add Existing Speakers field and add them
Once a speaker is added to a session, they will receive the Speaker Invite Email.
In the speaker bio, you'll see their assigned sessions in the Sessions tab.
Other Speaker Settings
Change the Speaker Order
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Delete Speakers
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Import Speakers Through a CSV
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Customize the Speaker Invite Email
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Disable the Speaker Invite Email
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Resend the Speaker Invite Email
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Hide from Speaker List
This is usually done for moderators that will not be speaking in the session and for staff that will just share a presentation. If a speaker is hidden, they will be hidden both from the Speakers tab and the list of speakers in the session in the Agenda tab. |
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