Adding a New Speaker
Once logged into your Accelevents account, enter the Admin Console for your event. Click on the Agenda & Speakers page from the navigation bar
Choose the “Speakers” tab from the top of the page.
Click Add Speaker from the top of the page. Fill out all information for your speaker. If desired, add a photo & links to their social media. We suggest a 1:1 image, preferably 200 x 200 pixels.
If you turn on the "Allow this speaker to override their profile details" toggle, this allows speakers to edit their names, pronouns, title, and company while they are in the virtual event hub.
You can also manage the attendee access of your speaker. You can assign them a ticket which allows them to attend sessions other than their own. Select a ticket type from the drop down selection and click apply. When the dropdown selection is grayed out and you can't select a ticket type, this means the speaker has already entered the virtual event hub and you can't assign them a ticket anymore. You'll have to assign them a ticket manually through the attendees tab.
If you change the speaker e-mail address after the Attendee access was granted, you can simply assign them a ticket once again.
All information will be automatically saved. When finished editing your speaker, simply click “X” to close the editor.
You will see all sessions to which the speaker has been assigned in Agenda & Speakers > Speakers >Select the speaker> Pencil Icon to edit > Sessions. The session will be listed under the speaker's name even if the speaker has only been added as a moderator.
If you didn't add a profile image for your speaker, the profile image that your speaker adds when they edit their profile in the virtual event hub will be the image that appears.
The ‘speaker profile’ changes will automatically update the speaker's Attendee profile.
Changing the Order of Speakers
You can re-arrange the order of speakers as they appear in the event site and virtual event hub.
Click on the arrows to arrange your speakers alphabetically by first name or last name.
Drag the collapse icon downwards or upwards to manually change the order of the speakers
If you have a long list of speakers, you can also add them using a CSV file.
Select Agenda & Speakers > Speakers
Click Import Speakers
Drag or select the CSV file you want to upload
Customizing and Disabling the Automatic Speaker Invite Email
When you add speakers, they automatically receive an automatic email invite which has 2 links for your event: the studio link for the session (if you selected either Accelevents Studio or Accelevents RTMP as the live stream provider) and the link to the My Speaking Schedule page in the virtual event hub. If you want to edit the body of the email and plan to send this later, you need to go to the Agenda Settings to customize and disable it.
Go to Agenda & Speakers > Agenda Settings
Adding a Speaker to a Session
Go to the Agenda tab of the Agenda & Speakers page.
Select the Add Session button to add a new session or click the pencil icon to edit an existing session.
Click the "Speakers" tab within your Session. Begin typing your speaker's name & select it when the name appears. The speaker's profile will be automatically linked to the session.
Resending a Session Invitation Email
If you want to resend the speaker invite email, just click the calendar icon from the speaker tab inside the session details.