To access their sessions, speakers must click the first link from the invitation email sent to them after adding them to a session. The link will redirect them to the My Speaking Schedule section in the virtual event hub. The second link will redirect them to the Speaker Onboarding Process, which allows them to edit their profile and set up microphone/camera access.

If you're using Accelevents Studio as a streaming provider for the session, the invitation email will have another link redirecting to the Studio.

Editing the Speaker Invitation Email

  • Go to Agenda & Speakers

  • Click Agenda Settings

  • Go to the Customize Speaker Email field and compose your email.

Resending the Speaker Invitation Email

To resend the email, you can either do it from the Agenda tab or the Speakers tab:

1. Resend from the Agenda tab

  • Go to Agenda & Speakers

  • Click the edit icon on the session

  • Click the Speakers tab from the right-side menu

  • Click the Calendar icon beside the speaker's name

2. Resend from the Speakers tab

  • Go to Agenda & Speakers

  • Click the Speakers tab

  • Click the edit icon on the speaker

  • Click the Sessions tab from the right-side menu

  • Click the Calendar icon below the session name

3. Resend to All Speakers

You can send the invites all in one go for all speakers.

  • Go to Agenda & Speakers

  • Click Settings

  • Click Send All Speaker Invite Emails

Disabling the Automated Speakers Invitation Email

If you don't want your speakers to receive the invitation email automatically, you can disable it. However, you must do this before adding the speakers to the sessions.

  • Click Settings from the Agenda & Speakers tab.

  • Disable the toggle to send the automatic email

Frequently Asked Questions

Do speakers need a ticket to enter the event?

  • No, they don't. However, tickets allow them to join other sessions just like regular attendees. Click here to learn how to issue tickets to your speakers.

Can speakers access the studio before the event?

  • Yes, they can. Speakers can go in and out of the studio anytime. However, only the session moderators can start and end the broadcast.

Will speakers get an email if I change the session schedule or stream provider?

  • No, they won't. So please be sure to let your speakers know about any changes on the agenda.

If the speaker has multiple sessions, would the speaker get multiple emails?

Can I send all speaker invitation emails in one go?

  • Yes, you can. Ensure the Enable Automatic Speaker Invite Email feature is toggled off before assigning your speakers to a session. Click the Send All Speaker Invite Emails button under the Customize Speaker Email Field to send the invitation email in one go.

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