Important Notes:
Speakers receive the invite email automatically after they are added to a session. If you don't want them to receive this, turn off the automatic sending before adding them to sessions.
Speakers do not need a ticket to enter the event, however if they want to join other sessions, they will need a ticket.
Speakers can access the Studio before the event opens so they can start practicing.
Speakers will get multiple speaker invitation emails if they are speakers to multiple sessions.
Speakers do not need to create a password, the links in the speaker invitation email automatically logs them in like a magic link.
The speaker invitation email can be turned off and you can send them in bulk later.
Speakers do not receive an email when you make changes in the session. You must send them an email if you want to let them know.
Links in the Speaker Invitation Email
To access their sessions, speakers must click the first link from the invitation email sent to them after adding them to a session. The link will redirect them to the Speaker Hub section in the event hub. The second link will redirect them to the Speaker Onboarding Process, which allows them to edit their profile and set up microphone/camera access.
If the event is in-person, speakers will receive an email with only the first link to the Speaker Hub, where they can see a list of their sessions and upload documents.
If you're using Accelevents Studio as a streaming provider for the session, the invitation email will have another link redirecting to the Studio.
Link 1: Speaker Hub Link
See the list of your talks and upload your handout files. This link will take you to the Virtual Event Hub's Speaker Hub tab. This tab will show you all the sessions you are involved in as a speaker. You can access this link if you'd like to explore the event and if you want to upload your speaker handouts. When you are ready to start your talk, you can click the "join the studio" button - this will take you to the studio.
Notes:
If this is an in-person event or if the event is not open yet, speakers won't be able to explore the other tabs in the virtual event hub.
There is no speaker hub in the attendee app, therefore speakers cannot upload session handouts or access the studio from the attendee app.
Link 2: Accelevents Studio Link
Join the backstage directly. This link will bring you directly into the Accelevents Studio, where you can enable your camera/microphone and start your live broadcast. When this page opens, you will be asked to set up your camera and mic to prepare for your talk. You can go live by clicking the Start Broadcast button when you're ready.
Link 3: Speaker Onboarding Link
Set up your profile and test your camera. This link will bring you to the speaker onboarding process, where you can update your speaker profile and set up your microphone/camera access.
Add a Custom Message in the Speaker Invitation Email
Go to Event Content > Speakers
Click Settings
You can add your message to the speakers using the content editor under Speaker Invitation Email.
Resend Individual Speaker Invitation Email
To resend the email, you can either do it from the Agenda tab or the Speakers tab:
1. Resend from the Agenda menu
Go to Event Content > Agenda
Click the session to edit
Click the Speakers tab from the right-side menu
Click the 3 dot menu beside the speaker's name
Click Resend Invite
2. Resend from the Speakers menu
Go to Event Content > Speakers
Open the Speaker to edit
Click the Sessions tab from the right-side menu
Click the Calendar icon below the session name
Send The Speaker Invitation Email in Bulk
You can send the invites all in one go for all speakers.
Go to Event Content > Speakers
Click Settings
Click Send All Speaker Invite Emails
Disable the Automated Speakers Invitation Email
If you don't want your speakers to receive the invitation email automatically, you can disable it. However, you must do this before adding the speakers to the sessions.
Go to Event Content > Agenda
Click Settings
Disable the toggle to send the automatic email
