Speaker Invitation Email

The speaker invitation email allows speakers to access their sessions to practice and start broadcasting

Hydee avatar
Written by Hydee
Updated over a week ago

Links in the Speaker Invitation Email

To access their sessions, speakers must click the first link from the invitation email sent to them after adding them to a session. The link will redirect them to the My Speaking Schedule section in the event hub. The second link will redirect them to the Speaker Onboarding Process, which allows them to edit their profile and set up microphone/camera access.

If the event is in-person, speakers will receive an email with only the first link to the My Speaking Schedule, where they can see a list of their sessions and upload documents.

If you're using Accelevents Studio as a streaming provider for the session, the invitation email will have another link redirecting to the Studio.

Link 1: My Speaking Schedule Link

See the list of your talks and upload your handout files. This link will take you to the Virtual Event Hub's My Speaking Schedule tab. This tab will show you all the sessions you are involved in as a speaker. You can access this link if you'd like to explore the event and if you want to upload your speaker handouts. When you are ready to start your talk, you can click the "join the studio" button - this will take you to the studio.

Link 2: Accelevents Studio Link

Join the backstage directly. This link will bring you directly into the Accelevents Studio, where you can enable your camera/microphone and start your live broadcast. When this page opens, you will be asked to set up your camera and mic to prepare for your talk. You can go live by clicking the Start Broadcast button when you're ready.

Link 3: Speaker Onboarding Link

Set up your profile and test your camera. This link will bring you to the speaker onboarding process, where you can update your speaker profile and set up your microphone/camera access.

Editing the Speaker Invitation Email

  • Go to Agenda & Speakers

  • Click Settings

  • Go to the Customize Speaker Email field and compose your email.

Resending the Speaker Invitation Email

To resend the email, you can either do it from the Agenda tab or the Speakers tab:

1. Resend from the Agenda tab

  • Go to Agenda & Speakers

  • Click the session to edit

  • Click the Speakers tab from the right-side menu

  • Click the 3 dot menu beside the speaker's name

  • Click Resend Invite

2. Resend from the Speakers tab

  • Go to Agenda & Speakers

  • Click the Speakers tab

  • Open the Speaker to edit

  • Click the Sessions tab from the right-side menu

  • Click the Calendar icon below the session name

3. Resend to All Speakers

You can send the invites all in one go for all speakers.

  • Go to Agenda & Speakers

  • Click Settings

  • Click Send All Speaker Invite Emails

Disabling the Automated Speakers Invitation Email

If you don't want your speakers to receive the invitation email automatically, you can disable it. However, you must do this before adding the speakers to the sessions.

  • Click Settings from the Agenda & Speakers tab.

  • Disable the toggle to send the automatic email

Frequently Asked Questions

Do speakers need a ticket to enter the event?

  • No, they don't. However, tickets allow them to join other sessions just like regular attendees. Click here to learn how to issue tickets to your speakers.

Can speakers access the studio before the event?

  • Yes, they can. Speakers can go in and out of the studio anytime. However, only the session moderators can start and end the broadcast.

Will speakers be emailed if I change the session schedule or stream provider?

  • No, they won't. So please be sure to let your speakers know about any changes on the agenda.

If the speaker has multiple sessions, would the speaker get multiple emails?

Can I send all speaker invitation emails in one go?

  • Yes, you can. Ensure the Enable Automatic Speaker Invite Email feature is toggled off before assigning your speakers to a session. Click the Send All Speaker Invite Emails button under the Customize Speaker Email Field to send the invitation email in one go.

When speakers in an in-person event access the My Speaking Schedule, can they do other actions in the hub?

  • No, they can't. They will only have access to the My Speaking Schedule tab in the hub.

Can speakers access the My Speaking Schedule in the app?

  • No, they won't, but they will see their sessions once they access the event in the app, and they can access the agenda and their session when they enter the event in the app.

Can speakers upload their session files in the app?

  • No, they can't. They must access the My Speaking Schedule tab through a browser to upload their session files.

Are speakers required to create a password?

  • No need. The link in the invite email they receive is a magic link that allows them to access the studio without a password.


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