Editing The Speaker Profile as a Speaker
Speakers can edit their profiles directly once they are added to the session. They will receive a speaker invite email, wherein there is a link to start their onboarding. The Speaker Onboarding Process allows speakers to update their speaker profile and check if their camera and microphone are working. Once done with those steps, they start exploring the Studio to practice their session.
Editing The Speaker Profile as an Event Admin
As an event admin, you can edit the speaker's profile through the admin console. You can also limit speakers on what they can edit in their profile, as well as an option to give them a ticket.
Managing Attendee Access for Speakers (give a ticket)
Adding Your Speaker's Bio
After adding your speaker through the Agenda & Speakers tab, the right-side menu for speakers will slide in. The required fields are First Name, Last Name, and Email.
The rest of the fields are optional, but it would look nice if you fill out everything so attendees can learn more about the background of your speakers. These are the other fields you can add:
Bio - a short description of the speaker, you can add links, images, and videos here.
Profile Picture - 200 x 200 pixels jpeg, png, or gif
Links to social media accounts - LinkedIn, Instagram, and Twitter
On the event page speaker tab, the speaker profile will show the speaker's name, title, company, and bio.
When you click on the speaker's profile, it will show the bio and all the sessions that the speaker is involved in.
The social media buttons will only appear in the Speaker's tab from inside the session.
Allowing Speakers to Override Their Profile Details
Through the Speaker Onboarding Process, speakers can edit all the fields in their profile EXCEPT for their email address.
If you turn OFF the "Allow this speaker to override their profile details" toggle, speakers won't be able to edit the following fields:
The image added to the speaker's bio by the event admin will only show in the Speakers tab on the event landing page and virtual event hub's agenda.
If the speaker edits their profile through the virtual event hub, they edit their profile found in the people tab, not their speaker profile in the speaker tab.
As an admin, you cannot edit the speaker's people tab profile.
If you did not allow the speaker to override their profile details, they wouldn't be able to edit their name, pronouns, title, company, and profile picture in the virtual event hub either.
If the speaker can update their profile picture and update it through the virtual event hub, it will also update the picture in the speaker bio. But if the admin reuploads an image through the speaker bio, that will be the image that shows in the speaker bio. The latest upload or save will show.
If you add a speaker as an exhibitor, the profile picture that carries over to the booth is the profile picture that the speaker added through their virtual event hub profile. The speaker bio picture will not carry over to the booth.
Managing Attendee Access
The Manage Attendee Access menu lets you give speakers tickets to your event. Your speakers are not automatically attendees to all sessions. They can only attend sessions where they are speakers. If you want to give them full access to sessions, you must give them a ticket. The easiest way to do that for your speakers is to give them a ticket while you're editing your speaker's bio.
Select which ticket type you want to give to your speaker
Click Apply. This automatically issues a ticket to your speaker.
Only free virtual and hybrid tickets will appear in the dropdown. If you want to give them paid tickets or in-person tickets, go to the Attendees > Add Attendees tab instead.
If the speaker has already entered your event, you won't be able to give attendee access from here anymore, but you can still do it from the Attendees > Add Attendee tab.
Frequently Asked Questions
How do I upload the speaker's presentation?
If this is a file that will be distributed to attendees during the session, you can upload it through the Session Details in your admin console. Click Advanced Settings and scroll down to the bottom and click Manage Document.
If you add yourself as a speaker to your event, you can upload them through the My Speaking Schedule tab > + Add Document. Speakers can also upload the document from there.
If this is a file that will be presented on screen, it cannot be uploaded, the speaker or the moderator will have to share their screen so that attendees can see the presentation.