As a speaker, you will need to access the Accelevents Backstage link to be able to start your live broadcast. Below you'll learn the steps from start to end on how to join an event as a speaker.
Chrome is the preferred browser to access the event page, virtual event hub, and backstage studio link. However, when using an iPhone or an iPad, Safari may work better.
Accelevents hosts Weekly Interactive Virtual Event Speaker Webinars, where we cover accessing the backstage link, starting & stopping your broadcast, and interactive with attendees! It takes place every Monday at 11:00 am ET, you can register for a date that works best for you here: Webinar Series: Speaker
1. Access the Email Invitation
Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event.
There are 2 links in that email:
Virtual Event Hub Link to My Speaking Schedule Tab - to access a list of your talks: this link will take you into the Virtual Event Hub, to My Speaking Schedule tab. This tab will show you all the sessions that you are involved in as a speaker. Access this link if you want to explore the event. When you are ready to start your talk, you can click the "join the studio" button - this will take you to the backstage link.
Accelevents Studio Link (or Backstage Link) - to join the talk directly: this link will bring you directly into the Accelevents Backstage link, where you can enable your camera/microphone and start your live broadcast. When this page opens, you will be asked to set up your camera and mic to prepare for your talk. When you're ready, you can go live by clicking the Start Broadcast button
You can click any of those 2 links, but the second link is what will bring you to the backstage link, where you can begin broadcasting live.
2. Access the Link
If you clicked the Virtual Event Hub Link, this is what you will see. Click “Join the Studio” to access the backstage link to start your live broadcast.
If you clicked the Backstage link, this is what you will see. This is the same page that you will see if you clicked the "Join the Studio" button.
Before beginning the broadcast of the session you can adjust your audio & video settings or upload any materials/media by clicking the “Share” icon.
Make sure that your browser allows camera and microphone access as well as check the volume and camera output settings of your Accelevents Studio.
NOTE: You will see an "audio transparency" option. Audio transparency aims at improving the end-result of the recording so that it matches the original audio as best as possible while still compressing the audio file, which is done by removing audio bits that are not perceptible to humans, making the compression transparent (indistinguishable).
When you are ready to go live, click “Start Broadcast”
NOTE: Only speakers listed as moderators will have control over starting the broadcast. Please consult with your event organizer if you do not see the start broadcast button.
When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to take into consideration the delays in broadcasting. If you stop early, attendees may not see the last 15 to 30 seconds of your presentation.
There is currently a 6 Hour Time Limit when being in the studio. This Includes the moment someone enters the studio, NOT JUST when the broadcast is started! So if you have been inside the studio for 6 hours, the broadcast will end.
If you're having a hard time logging in or using the Accelevents Studio, here are some tips to make it work:
Use the recommended browser (Chrome)
Make sure that your browser is up to date
Allow Screen Sharing (Mac users):
- Turn Mac screen sharing on or off
Allow Screen Recording (Mac users):
- Navigate to System Preferences, click the "Security and Privacy" icon and then choose "Screen Recording" on the sidebar
- At the Screen Recording section click the box next to Google Chrome to allow screen sharing for the Accelevents Studio. You may need to click the unlock icon in the bottom-left
- Next, click "Quit Now". You will not be able to screen share until you quit and restart Google Chrome
Enable the camera and microphone in your browser:
If you have enabled your camera, and you have more than one connected to your computer, you'll need to specify a camera that Chrome will use by default.
Navigate to Chrome settings by clicking on the three vertical dots to the far right of the URL bar.
In the settings page, search settings bar -look for the word "camera." Then click on " site settings."
Scroll down and click camera settings.
Click on the drop down arrow for menu options and select your preferred camera device.
NOTE: If there is only one option when you click the menu, then your computer has only one camera attached.