As a speaker, you will need to access the Accelevents Studio to be able to start your live broadcast. Once you are given access as a speaker, you can start testing and practicing in the Studio. Below you'll learn the steps from start to end on how to join an event as a speaker.

NOTE:

Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event.

There are 3 links in that email:

You can click any of the first 2 links, but the second link is what will bring you to the studio, where you can begin broadcasting live.

Click one of the links in the email. You will be asked to set a password if it's your first time logging in. Follow the requirements needed for a password.

Note: If you don't click the link from the email and instead you copy and paste it on another tab, it will ask you to enter your email address and create a password.

If you click the Virtual Event Hub Link, it will take you to the virtual event hub under the My Speaking Schedule tab. Look for the session and click Join the Studio to access the studio and start your live broadcast.

If you click the Studio Link, it will take you directly to the studio. This is the same page you will see if you click the Join the Studio button from the screenshot above.

For speakers using Tokbox, please ensure to check your network quality before the start of your session through this Pre-Session Test Tool. If your network quality is unstable or inconsistent, attendees may experience blurriness when you're sharing your screen and choppy audio.

Before getting into the Studio, ensure camera and microphone permissions are enabled. You will get a notification coming from the lock icon on your browser to enable permission to use your camera and microphone in this browser while accessing the studio. If the notification does not show, go ahead and click that lock icon on top of the page placed next to the page URL and enable the toggles.

In the center, a pop-up will appear where you will be asked to select which audio and video devices you'd like to use and if you want them turned on or off before entering the studio. Click Save to enter the studio.

Note: After doing this step, and you still can't get into the studio, you may need to do more troubleshooting. Click here to see the troubleshooting steps.

If this is your first time entering the Studio, this welcome pop-up will appear, prompting you to either start a brief guided tour or skip the tour. We highly recommend you complete this tour as it will show you where to navigate within the Studio if you would like to engage with attendees, switch between backstage and session chat rooms, and where to begin the session broadcast.

You may opt to switch your camera/microphone under the Settings tab. There is also an option to add a background blur effect (STILL IN BETA) if Tokbox is the substream provider.

As speakers and moderators inside the Studio (Tokbox only), you will be able to update or manage your Accelevents notifications. It's important that you disable sound notifications while you are presenting to avoid any confusion and disturbance.

Once you're in, test your camera, microphone, screen sharing capabilities, chat, and polls.

The Share button has 2 options. The screen icon is for you to share your screen, while the camera icon is for you to share a video. Click here to learn more about screen sharing.

Notes:

The right side of the page or live chat feed area is where you can type in your messages and use the other session features:

After making sure that everything works and you're ready to go live. Click Ready to Start. This will give you the option to start the broadcast.

NOTE: Only speakers listed as moderators will have control over starting the broadcast. Please check with your event organizer if you do not see the Ready to Start button.

Once you click the Start Broadcast button, it will give you a countdown as to when it will be live. You'll know you're broadcasting live once that countdown is done; a LIVE indicator appears on the upper left side of the page, and the button changes to a red Stop Broadcast button.

Note: There is a 20 to 30 seconds delay on the attendee side. That is necessary to make the video stream scalable to tens of thousands of people. You can read more about the process here: https://docs.mux.com/docs/live-streaming-latency

When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to consider the delays in broadcasting. If you stop early, attendees may not see your presentation's last 15 to 30 seconds.

If you're having difficulty entering the Studio, it's probably because some of your camera and microphone permissions are not enabled. The first step is to check permissions on your browser.

To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

Try sharing your video again in the Studio. Check the box for the Share tab audio so everyone can hear the audio in the video.

Make sure that your device and browser work with Accelevents.

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.