This article talks about the speaker's journey when broadcasting through Accelevents Studio. If you're a speaker for a workshop session, check out this article instead.

As a speaker in the Main Stage or Regular session, you must access the Accelevents Studio to start broadcasting. Once you are given access as a speaker, you can start testing and practicing in the Studio. Below, you'll learn the steps from start to end on how to join an event as a speaker.

Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event. The second link is the direct link to the Studio. Click that to start practicing, or to start broadcasting in your live session. It will ask you to create or enter a password to proceed.

Before entering the Studio, you'll see a pop-up to set up your audio and video device.

If you see a "Permission Denied!" message on top, your browser cannot access your camera or microphone. To give permission, click the icon before the browser URL, then enable the toggles from the camera and microphone. You should see a "Reload" button on the browser; click that to reload the page, and the permission-denied messaging should no longer show.

If you're all set, click Save to proceed to the next step.

If this is your first time entering the Studio, this welcome pop-up will appear, prompting you to either start a brief guided tour or skip the tour. We highly recommend you complete this tour as it will show you where to navigate within the Studio if you would like to engage with attendees, switch between backstage and session chat rooms, and where to begin the session broadcast.

We recommend that you disable sound notifications while you are presenting to avoid any confusion and disturbance. Click Settings to update your notifications or change your other camera and microphone settings.

If you're sharing your presentation or video during your session, it's important to test it to ensure it works. Test all the other studio tools, like your camera, microphone, chat, and polls.

If you're sharing your screen and you'll be playing a video from your browser, ensure to select Share a Chrome Tab instead of sharing a window or your full screen, then enable the toggle to "Also share tab audio" to ensure that attendees will hear the audio coming from your browser tab.

If you're presenting a slide deck, it's important to learn how to show the slides in a window instead of your full screen, so that you can still access the Studio or other windows. Check the article below on how to properly present using PowerPoint, Google Slides, or Keynote.

Instead of sharing your screen, you can open a video file from your device that will play on the screen. For this to work, you'll just need to select the file from the file manager pop-up and open it. The video should automatically play after clicking open.

After ensuring everything works and you're ready to go live, click Ready to Start, then click Start Broadcast. Only speakers listed as moderators can start the broadcast. Please check with your event organizer if you do not see the Ready to Start button.

Once you click the Start Broadcast button, it will give you a countdown as to when it will be live. Not that once you hit that button, the recording will start, so even if you're still at the countdown, it's important to be "studio ready" - no more talking, no more fidgeting! You'll know you're broadcasting once you see the LIVE indicator, and the button changes to a red Stop Broadcast button.

When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to consider the delays in broadcasting. If you stop early, attendees may not see your presentation's last 15 to 30 seconds.

If you're having difficulty entering the Studio, it's probably because some of your camera and microphone permissions are not enabled. The first step is to check permissions on your browser.

To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

Try sharing your video again in the Studio. Check the box for the Share tab audio so everyone can hear the audio in the video.

Make sure that your device and browser work with Accelevents.

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.