This article talks about the speaker's journey in workshop sessions. If you're a speaker broadcasting through Accelevent Studio, check out this article instead.

As a speaker, you will need to access the My Speaking Schedule tab in the virtual event hub to enter your workshop session, where you can practice before the event and also start your live workshop session. Below, you'll learn the steps from start to end on how to join an event as a speaker.

Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event.

The first link will direct you to the My Speaking Schedule tab in the virtual event hub, where you can access your workshop session. Click this link to start practicing or to enter your live session. It will ask you to create or enter a password to proceed.

The second link will direct you to the Speaker Onboarding Process, which allows you to edit your profile and set up microphone/camera access. Click here to learn more about Speaker Onboarding.

Once you've set your password, you will be redirected to the My Speaking Schedule tab in the virtual event hub. This will show you all the sessions you are involved in as a speaker. Look for the workshop session and click Enter the Session.

This is what you'll see when you enter the workshop session.

Before getting into the workshop, ensure camera and microphone permissions are enabled. You will get a notification coming from the lock icon on your browser to enable permission to use your camera and microphone in this browser while accessing the workshop. If the notification does not show, go ahead and click that lock icon on top of the page placed next to the page URL and enable the toggles.

In the center, a pop-up will appear where you will be asked to select which audio and video devices you'd like to use and if you want them turned on or off before entering the workshop. Click Save to enter the workshop.

Note: After doing this step, and you still can't get into the workshop, you may need to do more troubleshooting. Click here to see the troubleshooting steps.

If you're sharing your presentation or video during your session, it's important to test it to ensure it works.

If you're sharing your screen and you'll be playing a video from your browser, ensure to select Share a Chrome Tab instead of sharing a window or your full screen, then enable the toggle to "Also share tab audio" to ensure that attendees will hear the audio coming from your browser tab.

If you're presenting a slide deck, it's important to learn how to show the slides in a window instead of your full screen, so that you can still access the Studio or other windows. Check the article below on how to properly present using PowerPoint, Google Slides, or Keynote.

Instead of sharing your screen, you can open a video file from your device that will play on the screen. For this to work, you'll just need to select the file from the file manager pop-up and open it. The video should automatically play after clicking open.

Test all the other studio tools, like your camera, microphone, chat, and polls.

1. Microphone - allows you to mute / unmute.

2. Camera - allows you to turn off / on your camera.

3. Breakout Rooms - allows you to break into small groups to encourage discussion.

4. Share - allows you to share your entire screen, a window, a tab from your browser, or a video file to be played. Click here to learn more about screen sharing.

5. Raise Hand - allows you to raise your hand to catch everyone's attention.

6. Attendees - allows you to see the list of attendees currently in the workshop, with options to enable and disable their microphone and camera and remove attendees from the workshop. (Note: As a speaker, the attendee list opens automatically upon joining the workshop session)

7. Phone - allows you to exit the workshop.

8. Settings - more options such as muting everyone, turning off everyone's video, changing your screen layout, and adding background effects.

The Background Effects has options for a light blur, hard blur, solid color as a background, and a custom image as a background. Note that the size for the custom image should be a minimum of 512px X 512px (Ratio 1:1), and it will show as mirrored on the background.

The right side of the page or live chat feed area is where you can type in your messages and use the other session features:

Note: Once you see a countdown timer on the top right of the workshop session, your session is live. This indicates how much time you have left for your session.

If you're having difficulty entering the workshop, it's probably because some of your camera and microphone permissions are not enabled. The first step is to check permissions on your browser. You need to check your device permissions if that doesn't work.

To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

Try sharing your video again. Check the box for the Share tab audio so everyone can hear the audio in the video.

Make sure that your device and browser work with Accelevents.

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.
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