My Speaking Schedule

Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event.

There will be 2 links in this email:

The first link will direct you to the My Speaking Schedule tab in the virtual event hub, where you can access your workshop session.

The second link will direct you to the Speaker Onboarding Process, which allows you to edit your profile and set up microphone/camera access. Click here to learn more about Speaker Onboarding.

Click the first link in the email. You will be asked to verify your account by setting up a password if it's your first time logging in. Make sure you follow password parameters.

Once you've set your password, you will be redirected to the My Speaking Schedule tab in the virtual event hub. This will show you all the sessions you are involved in as a speaker. Look for the workshop session and click Enter the Session.

This is what you'll see when you enter the workshop session.

Note: As a speaker, you can enter the workshop anytime before the event to check how the features work. Attendees can only enter during the workshop schedule.

Before getting into the workshop, ensure camera and microphone permissions are enabled. You will get a notification coming from the lock icon on your browser to enable permission to use your camera and microphone in this browser while accessing the workshop. If the notification does not show, go ahead and click that lock icon on top of the page placed next to the page URL and enable the toggles.

In the center, a pop-up will appear where you will be asked to select which audio and video devices you'd like to use and if you want them turned on or off before entering the workshop. Click Save to enter the workshop.

Note: After doing this step, and you still can't get into the workshop, you may need to do more troubleshooting. Click here to see the troubleshooting steps.

Once you're in, test your camera, microphone, screen sharing capabilities, chat, and polls.

1. Microphone - allows you to mute / unmute.

2. Camera - allows you to turn off / on your camera.

3. Breakout Rooms - allows you to break into small groups to encourage discussion.

4. Share - allows you to share your entire screen, a window, a tab from your browser, or a video file to be played. Click here to learn more about screen sharing.

5. Raise Hand - allows you to raise your hand to catch everyone's attention.

6. Attendees - allows you to see the list of attendees currently in the workshop, with options to enable and disable their microphone and camera and remove attendees from the workshop. (Note: As a speaker, the attendee list opens automatically upon joining the workshop session)

7. Phone - allows you to exit the workshop.

8. Settings - more options such as muting everyone, turning off everyone's video, and changing your screen layout, and adding background effects.

The Background Effects has options for a light blur, hard blur, solid color as a background, and a custom image as a background. Note that the size for the custom image should be a minimum of 512px X 512px (Ratio 1:1), and it will show as mirrored on the background.

The Share button has 2 options. The screen icon is for you to share your screen, while the camera icon is for you to share a video. Click here to learn more about screen sharing.

Notes:

The right side of the page or live chat feed area is where you can type in your messages and use the other session features:

Note: Once you see a countdown timer on the top right of the workshop session, your session is live. This indicates how much time you have left for your session.