As a speaker, you will need to access the My Speaking Schedule tab in the virtual event hub to be able to start your workshop session. Below you'll learn the steps from start to end on how to join an event as a speaker.

NOTE:

  • Chrome is the preferred browser to access the event page, virtual event hub, and studio. However, when using an iPhone or an iPad, Safari may work better.

  • Accelevents hosts Weekly Interactive Virtual Event Speaker Webinars, where we cover accessing the studio, starting & stopping your broadcast, and interacting with attendees! It takes place every Monday at 11:00 am ET, you can register for a date that works best for you here: Webinar Series: Speaker


How to Access your Workshop Session

  1. Access the Email Invitation

    Once you have been added to a session as a speaker, check your inbox for an email inviting you to join the event.

    There will be one link in this email that will direct you to the My Speaking Schedule tab in the virtual event hub where you can access your workshop session.

  2. Click the Link and Create a Password

    Click the link in the email. If it's your first time logging in then you will be asked to verify your account by setting up a password. Make sure you follow password parameters.

    • One lower case character

    • One uppercase character

    • One number

    • One special character - these are your choices: !@#$%^&*-_+=

    • 8 characters minimum

  3. Access the Workshop Session

    Once you've set your password, you will be redirected to the My Speaking Schedule tab in the virtual event hub. This will show you all the sessions that you are involved in as a speaker. Look for the workshop session and click Enter the Session.

    This is what you'll see when you enter the workshop session.

    Note: As a speaker, you can enter the workshop anytime before the event so that you can check how the features work. Attendees can only enter during the workshop schedule.

  4. Enable Your Camera and Microphone

    Before getting into the workshop, make sure that camera and microphone permissions are enabled. You will get a notification coming from the lock icon on your browser to enable permission to use your camera and microphone in this browser while accessing the workshop. If the notification does not show, go ahead and click that lock icon on top of the page placed next to the page URL and enable the toggles.

    In the center, a pop-up will appear where you will be asked to select which audio and video devices you'd like to use and if you want them turned on or off before entering the workshop. Click Save to enter the workshop.

    Note: After doing this step and you still can't get into the workshop, you may need to do more troubleshooting. Click here to see the troubleshooting steps.

  5. Test and Check the Features in the Workshop

    Once you're in, test your camera, microphone, screen sharing capabilities, chat, and polls.

    1. Microphone - allows you to mute / unmute.

    2. Camera - allows you to turn off / on your camera.

    3. Breakout Rooms - allows you to break into small groups to encourage discussion.

    4. Share - allows you to share your entire screen, a window, a tab from your browser or a video file to be played. Click here to learn more about screen sharing.

    5. Raise Hand - allows you to raise your hand to catch everyone's attention.

    6. Attendees - allows you to see the list of attendees that are currently in the workshop, with options to enable and disable their microphone and camera, and the option to remove attendees from the workshop.

    7. Phone - allows you to exit the workshop.

    8. Settings - more options such as muting everyone, turning off everyone's video, and changing your screen layout.

    The Share button has 2 options, the screen icon is for you to share your screen, while the camera icon is for you to share a video. Click here to learn more about screen sharing.

    Notes:

    • If you're using Safari, you will only be able to share your entire screen, it will not allow you to pick a window or a tab. We suggest using Chrome for better options.

    • If you're sharing a video and it's not showing for the viewers, you may need to turn off the Hardware Acceleration on your browser. Click here to see the steps on how to turn it off.

    The right side of the page or live chat feed area is where you can type in your messages and use the other session features:

    • Chat - messages can be viewed by all attendees and speakers in the session.

    • Polls - you can create poll questions in advance or during the session. Once you submit a poll question, attendees will see this as a pop-up.

    • Attendees - this is a list of people who have been inside the session.

    • Q&A - attendees can type in their questions here, as a speaker you will get a "flick" on the Q&A label if a question is submitted. You can either answer the questions by typing the answer or directly answering them on video.

    Note: Once you see a countdown timer on the top right of the workshop session this means your session is live. This indicates how much time you have left for your session.


Troubleshooting and Other Tips

Important Tips to Enable Camera and Microphone Permission

If you're having a hard time entering the workshop, it's most probably because some of your camera and microphone permissions are not enabled. The first step is to check permissions on your browser, if that doesn't work, then you need to check your device permissions.

1. Allow Camera and Microphone Permissions on your Browser

  • Use the recommended browser (Chrome)

  • Make sure that your browser is up to date

  • Enable the camera and microphone in your browser through the lock icon on your browser:

  • If the lock icon does not give you options to enable your camera or microphone, click Site Settings instead. It will open a new tab where you can enable the camera and microphone.

  • If nothing is clickable from the lock icon, check the URL bar if the camera icon on the right side has a red X to it. Click it and allow permissions. Click Done and refresh your page.

  • If it still doesn't work, click the 3 dot menu on your browser on the upper right side and select Settings.

    • Click Security & Privacy

    • Select Site Settings

    • Check the Camera and Microphone permissions

    • Make sure to delete Accelevents from the Not allowed to use your camera list.

    • Refresh your Studio to try again.

    • Check if the correct camera and microphone are selected in the same settings menu.

2. Allow Camera, Microphone, and Screen Recording Permissions on your Device (Mac Users)

  • Open your System Preferences and select Security & Privacy

  • Look for Camera and enable Google Chrome or other browsers that you're using. Do the same for Microphone and Screen Recording.

Important Tips to Make the Video Sharing Work in the Workshop

To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

  • Click the 3 dot menu at the top-right corner of the browser window

  • Click Settings

  • Click Advanced

  • Click Systems

  • Disable Use hardware acceleration when available

  • Click Relaunch

Try sharing your video again. Make sure to check the box for Share tab audio so everyone can hear the audio in the video.


Supported Devices and Browsers

Make sure that your device and browser work with Accelevents.

Windows 8.1 or 10 | 32-bit and 64-bit

  • Google Chrome (latest version) - recommended

  • Mozilla Firefox (latest version)

  • Microsoft Edge (latest version)

macOS X 10.11 and later

  • Google Chrome (latest version) - recommended

  • Safari 10 or later

  • Mozilla Firefox (latest version)

Android OS 4.0 or later

  • Google Chrome (latest version) - recommended

  • Tablet and phone devices are supported

  • Some features are not available on devices without Bluetooth, telephony, or Wi-Fi

  • Kindle Fire tablets are currently not supported

iOS 10.0 and later

  • Safari (latest version) - recommended

  • Google Chrome (latest version)

  • Mozilla Firefox (latest version)

  • Tablet and phone devices are supported

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.

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