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The Accelevents Studio - TokBox

TokBox allows speakers to share videos and allows moderators to be hidden

Ariane Ramirez avatar
Written by Ariane Ramirez
Updated over a week ago

The Accelevents Studio

Accelevents Studio is the platform's built-in live streamer. Once you select it as your stream provider, a Studio Link will appear. Your speakers need to access this link to start broadcasting.

Main Features of the Accelevents Studio

  • 12 hours maximum broadcasting duration for a session

  • Up to 50 speakers can join the studio (16 on-camera and 41 on audio only)

  • Speakers can share their whole screen, window, or tab for presentations

  • Speakers can share a video file from their device to play on screen

  • Speakers can blur their background

  • Speakers can be hidden from attendees even if their cameras are turned on

  • Attendees can be invited to the studio to be seen by other attendees in the live broadcast

  • Moderators can mute and request to unmute speakers

  • Moderators can turn off or request to turn on speaker cameras

Accessing the Studio as an Admin

Selecting Accelevents Studio as your stream provider will generate a link (studio link) that a speaker will need to access to start a live stream, broadcast a presentation, and record a video.

Once you've set up your session with Accelevents Studio as the stream provider in the Broadcasting tab, you should see the Studio Link. If you still need to create a session, click here to learn how to create one.

Once you access the link, it will ask you to select your microphone and camera and then join the studio.

Browser Microphone and Camera Permissions

To successfully join the Studio, admins, speakers, and invited attendees must allow their web browser access to their microphone and camera.

When joining the Studio without these permissions, the same pop-up will show, with an error message saying the browser has not allowed access to their microphone and camera.

Before proceeding, enable the permissions by clicking the icon on the upper left, next to the Studio Link URL. Once the camera and microphone permissions are allowed, click "Reload" to refresh the page.

However, if the icon was not clicked to adjust to permission and instead proceed with the Save button, a pop-up will appear with instructions on where to allow those permissions.

If the instructions are ignored and the pop-up is closed, another error message will appear at the top of the Studio live feed area with instructions on where to allow these permissions.

Entering the Studio for the First Time

When entering the studio for the first time, a pop-up will appear for a brief guided tour right after setting up your audio and video devices. We highly recommend that speakers new to the studio complete this tour to learn how to navigate the studio to engage with attendees, switch between session and backstage chat rooms, and where to start and end the broadcast.

Inside The Studio

The studio has 3 parts:

Left Side Panel

The left-side panel menu gives you control over the video and audio output, as well as other components to improve your presentation:

  1. Microphone - allows you to mute / unmute

  2. Start Cam - allows you to turn off / on your camera

  3. Share - allows you to share your entire screen, a window, a tab from your browser, or a video file to be played

  4. Participants - shows a list of people that are currently inside the studio. With options of turning on / off their cameras, removing them from the studio, and the option to hide or show speakers on-stage. Click here to learn more about the On-Stage feature in TokBox.

  5. Settings - allows you to select which camera and microphone to use, test the microphone volume, and add a background blur.

    Notifications tab - allows you to update and manage your notifications while you are in this session

  6. Activity Log - allows you to access logs of who started and stopped the broadcast of the session.

  7. Phone - with multiple speakers present, this allows you to leave the studio without ending the broadcast. If you are the only speaker in the studio, leaving will end the broadcast.

Once you access the Studio, your microphone and camera should be automatically turned on, and you should be able to see your webcam image. It doesn’t mean you’re already broadcasting, though! To start broadcasting for your session, just click the Ready to Start button to start your live streaming. You should see a brief countdown; then, your broadcast should be live.

Camera and Microphone

Before broadcasting, you need to check if your camera and microphone are working:

  • Make sure that your browser allows camera and microphone access by clicking the lock icon beside the Studio link URL

  • Make sure that your Accelevents Studio camera and microphone are enabled through the left-side panel

  • Check the volume and camera output settings of your Accelevents Studio by clicking on settings (gear icon) on the left side panel and clicking the Settings tab.

  • Apply a background blur if needed

Please ensure to check your network quality before the start of your session through this Pre-Session Test Tool. If your network quality is unstable or inconsistent, attendees may experience blurriness when you're sharing your screen and choppy audio.


Speakers and Moderators inside the Studio can update or manage their Accelevents notifications. It's important to disable sound alerts to ensure no distractions during their presentation.

  • Click Settings.

  • A sidebar will open. Click the Notifications tab.

  • Select the preferred notifications and click Save.

Participants Tab

  • Mute / Unmute other speakers

  • Turn on / off the cameras of other speakers

  • Hide / Show speakers on stage

When you click the Participants tab, you'll see a list of people in the Studio. From here, you can mute or turn off their cameras. If you want to unmute or turn on the cameras, you can click on the icon and send a request to the speaker that someone wants to enable it. It will not automatically turn on without their permission.

This is also where you can control whether a speaker will be on stage or off stage by clicking Hide or Show. A speaker on stage will be seen and heard by attendees, given that their camera is turned on and unmuted. A speaker off-stage will not be seen or heard by attendees, regardless of whether their camera or mic is turned on or not.

Live Video Feed

The live video feed area lets you see yourself on camera and your presentation if you share your screen. On top of that page is the Ready to Start button, which you'll need to click when you're ready to start your session.

  • The live broadcast will continue as long as at least 1 speaker or moderator remains in the studio, even if the person who started it leaves.

  • If someone clicks the Stop Broadcast button, even if that speaker is not the one who started the broadcast, the broadcast will stop.

  • If someone has already clicked the Start Broadcast button and another speaker accesses the studio link, the button will say Stop Broadcast for the new speaker since the broadcast has already started.

  • If a speaker is not a moderator, they will not see the Ready to Start button.

  • The studio can process up to 1080p and up to 8MBS bitrate.

  • Note: 20 to 30 seconds of latency is expected. So when the speaker clicks the Start Broadcast button, attendees will see the broadcast start in about 20 to 30 seconds. That is necessary to make the video stream scalable to tens of thousands of people. You can read more about the process here:

Active Attendee Counter

Once the session is live, a counter indicating the number of active attendees who have joined the session will appear in the upper left corner of the live video feed. Speakers won't see this counter, as this is visible to event admins only.

Live Chat Feed

The live chat feed area is where you can type in your messages:

  • Session chat: messages can be viewed by all attendees and speakers in the session

  • Backstage chat: messages can be viewed only by those who have access to the studio link, including speakers and admins

Speakers in the Studio

  • The Accelevents Studio can have up to 25 speakers at the same time.

  • All presenters are tiled equally.

  • Attendees will also see speakers tiled equally.

  • If a speaker turns off their camera, that speaker will be completely hidden from attendees, and the screen will only be for those who have their cameras turned on.

  • If a speaker with their camera turned off starts talking, the attendees and other speakers would hear that unless they are off-stage. Click here to learn more about being on stage and off stage.

Share a Screen or Video

  • If you're sharing your screen or a video, no one else can share. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing.

  • If you're sharing your screen or a video, the other presenters and attendees will see it in the center of the screen.

  • If you're sharing your screen or a video, the other speakers can tell that you're sharing by looking at the top of the screen where your name is indicated.

  • If you're sharing your screen or a video and your camera is turned on, the other presenters and attendees will see your speaker camera video below the shared video.

  • If you're sharing a video and other speakers have their cameras turned on, their speaker camera videos will also show at the bottom of the shared video.

  • A maximum of 5 speakers are displayed below the presentation in the studio. The speakers displayed are chosen randomly.

  • If you're the only one in the studio, share your screen or a video, and have your camera turned on, attendees will see you in the upper right corner of the screen. If other speakers join you in the Studio, you and the other speakers will be seen by attendees at the bottom of the screen, just like in points 4 and 5.

Sharer View

Other Speakers' View

Attendee View If There Are Multiple People in the Studio

Attendee View If There's Only One Person in the Studio

Important Steps to Make the Shared Video Work

To make sure that the shared video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

  • Click the 3 dot menu at the top-right corner of the browser window

  • Click Settings

  • Click Advanced

  • Click Systems

  • Disable Use hardware acceleration when available

  • Click Relaunch

Try sharing the video again in the Studio. Check the box for Share tab audio so everyone can hear the audio in the video.

End the Broadcast

IMPORTANT NOTE: When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to consider the delays in broadcasting. If you stop early, attendees may not see the last 20 to 30 seconds of your presentation.

To make the timings right, have someone from your team watch from the attendee's side, and when you hear the speakers saying goodbye, you can stop the broadcast right after that.

  • To end the broadcast, you can click the Stop Broadcast button on top

  • Your session is automatically recorded when you start your broadcast (unless you disabled the option to record in your event details) and will be available for download as soon as the session schedule is over. If you broadcast for 30 minutes, but your session is scheduled for 1 hour, the downloadable file should be ready at the end of that hour. (Note: When an attendee watches the session's recording and leaves, the recording will play from the timestamp when they left if they return to watch the recording again.)

The On-Stage Feature in TokBox

The On-Stage feature in TokBox is an option for a better program flow while in the studio. This feature allows you to choose who should be live on-screen without turning off the camera and mic of the other speakers who are not supposed to be seen by attendees.

This feature intends to allow session moderators to control who will be seen and heard by the attendees at a particular moment while allowing everyone in the studio to see, still, and hear each other.

Invite Attendees to Accelevents Studio

Aside from having speakers in the Accelevents Studio, you can invite attendees to join them on stage to be seen and heard by other attendees. You can use this feature for sessions where you want more interaction from attendees besides participating in the chat. Most event organizers use this when they want to feature an attendee who has questions or recognize an attendee for an award.

Supported Devices and Browsers

Make sure that your device and browser work with Accelevents.

Windows 8.1 or 10 | 32-bit and 64-bit

  • Google Chrome (latest version) - recommended

  • Mozilla Firefox (latest version)

  • Microsoft Edge (latest version)

macOS X 10.11 and later

  • Google Chrome (latest version) - recommended

  • Safari 10 or later

  • Mozilla Firefox (latest version)

Android OS 4.0 or later

  • Google Chrome (latest version) - recommended

  • Tablet and phone devices are supported

  • Some features are not available on devices without Bluetooth, telephony, or Wi-Fi

  • Kindle Fire tablets are currently not supported

iOS 10.0 and later

  • Safari (latest version) - recommended

  • Google Chrome (latest version)

  • Mozilla Firefox (latest version)

  • Tablet and phone devices are supported

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.

Screen Resolution

Minimum resolution is 320 x 180 pixels

Maximum resolution is 1920 x 1080 pixels

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