The Accelevents Studio is the built-in live streamer of the platform. Once you select this as your stream provider, you'll have the option to choose whether you want to use Voxeet or TokBox as your Sub Stream Provider. Click here to learn more about streaming using Voxeet.

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Main Differences Between TokBox and Voxeet

TokBox is a newer feature that we added, the video-sharing option has better quality, and moderators can now be hidden while in the studio.

The 2 options have very similar, almost identical features. Below you'll see the differences between Voxeet and TokBox and screenshots of what TokBox would look like.

Feature

TokBox

Voxeet

Number of speakers in total

50 (up to 16 on camera + up to 41 on audio only)

16

Sharing a file (instead of sharing a screen)

No

Yes

Sharing a video (instead of sharing a screen)

Yes

No

Speaker Video While Presenting

Appears below the presentation

Appears in the upper left corner of the presentation

Hidden Speakers / Moderators

If their camera is turned off, attendees will not see that speaker / moderator at all

If their camera is turned off, a place holder for that speaker / moderator will be seen by attendees

Admin can mute or unmute / turn off or on the camera of other speakers

Yes, they can only mute and turn off the camera

No

On-Stage / Off-Stage feature

Yes

No

Invite Attendees to the Studio

Yes

Yes

Accessing the Studio as an Admin

Selecting Accelevents Studio as your stream provider will generate a link (studio link) that a speaker will need to access to start a live stream, broadcast a presentation and record a video. Each session has its own unique link that can be used by up to 16 speakers at the same time.

To access the studio, a session must be created first.

  • Go to Agenda & Speakers on your admin console

  • Click Add Session

  • Enter your session details

  • Select Main Stage or Regular Session as your Session Type

  • Scroll down to Stream Provider

  • Select Accelevents Studio from the dropdown menu

  • Select TokBox as your Sub Stream Provider

  • Copy the URL generated under Studio Link.

Note: There is currently a 6 Hour Consecutive Time Limit when being in the studio. This includes the moment someone enters the studio, NOT JUST when the broadcast is started! So if you have been inside the studio for 6 hours, the broadcast will end. But if you take a break, the clock resets, so the maximum time in the studio is 6 hours.

Once you access the link, it will ask you to select your microphone and camera, then join the studio.

If you are entering the studio for the first time, you will be prompted to start or skip a brief guided tour of the studio right after setting up your audio and video devices. We highly recommend that speakers new to the studio complete this tour as it will show you how to navigate the studio to engage with attendees, switch between session and backstage chat rooms, and where to start and end the broadcast.

Inside The Studio

The studio has 3 parts:

Left Side Panel

The left-side panel menu gives you control over the video and audio output, as well as other components to improve your presentation:

  1. Microphone - allows you to mute / unmute

  2. Start Cam - allows you to turn off / on your camera

  3. Share - allows you to share your entire screen, a window, a tab from your browser, or a video file to be played

  4. Participants - shows a list of people that are currently inside the studio. With options of turning on / off their cameras, removing them from the studio, and the option to hide or show speakers on-stage. Click here to learn more about the On-Stage feature in TokBox.

  5. Settings - allows you to select which camera and microphone to use and test the microphone volume

    Notifications tab - allows you to update and manage your notifications while you are in this session

  6. Activity Log - allows you to access logs of who started and stopped the broadcast of the session.

  7. Phone - with multiple speakers present, this allows you to leave the studio without ending the broadcast. If you are the only speaker in the studio, leaving will end the broadcast.

Once you access the Studio, your microphone and camera should be automatically turned on, and you should be able to see your webcam image. It doesn’t mean you’re already broadcasting, though! To start broadcasting for your session, just click the Ready to Start button to start your live streaming. You should see a brief countdown, then your broadcast should be live.

Camera and Microphone

Before broadcasting, you need to check if your camera and microphone are working:

  • Make sure that your browser allows camera and microphone access by clicking the lock icon beside the Studio link URL

  • Make sure that your Accelevents Studio camera and microphone are enabled through the left side panel

  • Make sure to check the volume and camera output settings of your Accelevents Studio by clicking on settings (gear icon) on the left side panel, and clicking the Settings tab

Notifications

Speakers and Moderators inside the Studio can update or manage their Accelevents notifications. It's important to disable sound alerts to ensure there are no distractions during their presentation.

  • Click Settings.

  • A sidebar will open. Click the Notifications tab.

  • Select the preferred notifications and click Save.

Live Video Feed

The live video feed area is where you'll see yourself on camera and your presentation if you're sharing your screen. On top of that page is the Ready to Start button, which you'll need to click when you're ready to start your session.

  • The live broadcast will continue as long as at least 1 speaker or moderator remains in the studio, even if the person who started it leaves.

  • If someone clicks the Stop Broadcast button, even if that speaker is not who started the broadcast, the broadcast will stop.

  • If someone has already clicked the Start Broadcast button, and another speaker accesses the studio link, the button will say Stop Broadcast for the new speaker since the broadcast has already started.

  • If a speaker is not a moderator, they will not see the Ready to Start button

  • Note: 20 to 30 seconds of latency is expected. So when the speaker clicks the Start Broadcast button, attendees will see the broadcast start in about 20 to 30 seconds. That is necessary to make the video stream scalable to tens of thousands of people. You can read more about the process here: https://docs.mux.com/docs/live-streaming-latency

Live Chat Feed

The live chat feed area is where you can type in your messages:

  • Session chat: messages can be viewed by all attendees and speakers in the session

  • Backstage chat: messages can be viewed only by those who have access to the studio link, including speakers and admins

Speakers Screen Sharing and Sharing a Video

Multiple Speakers

  • The Accelevents Studio can have up to 25 speakers at the same time.

  • All presenters are tiled equally.

  • Attendees will also see speakers tiled equally.

  • If a speaker turns off their camera, that speaker will be completely hidden from attendees, and the screen will only be for those who have their cameras turned on.

  • If a speaker with their camera turned off starts talking, the attendees and other speakers would hear that unless they are off-stage. Click here to learn more about being on stage and off stage.

Share a Screen or Video

  • If you're sharing your screen or a video, no one else can share. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing

  • If you're sharing your screen or a video, the other presenters and attendees will see it in the center of the screen.

  • If you're sharing your screen or a video, the other speakers can tell that you're sharing by looking at the top of the screen where your name is indicated.

  • If you're sharing your screen or a video and your camera is turned on, the other presenters and attendees will see your speaker camera video below the shared video.

  • If you're sharing a video and other speakers have their camera turned on, their speaker camera videos will also show at the bottom of the shared video.

  • A maximum of 5 speakers are displayed below the presentation in the studio. The speakers displayed are chosen randomly.

Sharer View

Other Speakers' View

Attendee View

Important Step to Make the Shared Video Work

To make sure that the shared video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

  • Click the 3 dot menu at the top-right corner of the browser window

  • Click Settings

  • Click Advanced

  • Click Systems

  • Disable Use hardware acceleration when available

  • Click Relaunch

Try sharing the video again in the Studio. Check the box for Share tab audio so everyone can hear the audio in the video.

End the Broadcast

  • To end the broadcast, you can click the Stop Broadcast button on top

  • IMPORTANT NOTE: When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to consider the delays in broadcasting. If you stop early, attendees may not see the last 20 to 30 seconds of your presentation.

  • To make the timings right, watch from the attendee's side, and when you hear the speakers saying goodbye, you can stop the broadcast right after that.

  • Your session is automatically recorded when you start your broadcast (unless you disabled the option to record in your event details) and will be available for download as soon as the session schedule is over. If you broadcast for 30 minutes, but your session is scheduled for 1 hour, the downloadable file should be ready at the end of that hour. (Note: When an attendee watches the session's recording and leaves, the recording will play from the timestamp when they left if they return to watch the recording again.)

The On-Stage Feature in TokBox

The On-Stage feature in TokBox is an option to have a better program flow while in the studio. This feature allows you to choose who should be live on-screen without turning off the camera and mic of the other speakers who are not supposed to be seen by attendees.

This feature intends to allow session moderators to have more control over who will be seen and heard by the attendees at a particular moment while allowing everyone studio to see still and hear each other.

Invite Attendees to Accelevents Studio

Aside from having speakers in the Accelevents Studio, you can invite attendees to join them on stage so they can also be seen and heard by other attendees. You can use this feature for sessions where you want more interaction from attendees aside from participating in the chat. Most event organizers use this when they want to feature an attendee who has questions or recognize an attendee for an award.


Supported Devices and Browsers

Make sure that your device and browser work with Accelevents.

Windows 8.1 or 10 | 32-bit and 64-bit

  • Google Chrome (latest version) - recommended

  • Mozilla Firefox (latest version)

  • Microsoft Edge (latest version)

macOS X 10.11 and later

  • Google Chrome (latest version) - recommended

  • Safari 10 or later

  • Mozilla Firefox (latest version)

Android OS 4.0 or later

  • Google Chrome (latest version) - recommended

  • Tablet and phone devices are supported

  • Some features are not available on devices without Bluetooth, telephony, or Wi-Fi

  • Kindle Fire tablets are currently not supported

iOS 10.0 and later

  • Safari (latest version) - recommended

  • Google Chrome (latest version)

  • Mozilla Firefox (latest version)

  • Tablet and phone devices are supported

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.



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