The Accelevents Studio is the built-in live streamer of the platform. Once you select this as your stream provider, you'll have the option to choose whether you want to use Voxeet or TokBox as your Sub Stream Provider. Click here to learn more about streaming using Voxeet.

TokBox is a newer feature that we added, the video-sharing option has better quality and moderators can now be hidden while in the studio.

The 2 options have very similar, almost identical features. Below you'll see the differences between Voxeet and TokBox and screenshots of what TokBox would look like.

Main Differences of TokBox and Voxeet

Feature

TokBox

Voxeet

Number of speakers in total

50 (up to 16 on camera + up to 41 on audio only)

16

Sharing a file (instead of share a screen)

No

Yes

Sharing a video (instead of share a screen)

Yes

No

Speaker Video While Presenting

Appears below the presentation

Appears on the upper left corner of the presentation

Hidden Speakers / Moderators

If their camera is turned off, attendees will not see that speaker / moderator at all

If their camera is turned off, a place holder for that speaker / moderator will be seen by attendees

Admin can mute or unmute / turn off or on the camera of other speakers

Yes, they can only mute and turn off the camera

No

On-Stage / Off-Stage feature

Yes

No

Accessing the Studio as an Admin

Selecting Accelevents Studio as your stream provider will generate a link (studio link) that a speaker will need to access to start a live stream, broadcast a presentation and record a video. Each session has its own unique link that can be used by up to 16 speakers at the same time.

To access the studio, a session must be created first.

  • Go to Agenda & Speakers on your admin console

  • Click Add Session

  • Enter your session details

  • Select Main Stage or Regular Session as your Session Type

  • Scroll down to Stream Provider

  • Select Accelevents Studio from the dropdown menu

  • Select TokBox as your Sub Stream Provider

  • Copy the URL generated under Studio Link.

Note: There is currently a 6 Hour Consecutive Time Limit when being in the studio. This Includes the moment someone enters the studio, NOT JUST when the broadcast is started! So if you have been inside the studio for 6 hours, the broadcast will end. But if you take a break, the clock resets, so the maximum time in the studio is 6 hours.

Once you access the link, it will ask you to select your microphone and camera, then join the studio.

Inside The Studio

The studio has 3 parts:

Left Side Panel

The left side panel menu gives you control over the video and audio output, as well as other components to improve your presentation:

  1. Microphone - allows you to mute / unmute

  2. Start Cam - allows you to turn off / on your camera

  3. Share - allows you to share your entire screen, a window, a tab from your browser or a video file to be played

  4. Participants - shows a list of people that are currently inside the studio. With options of turning on / off their cameras, removing them from the studio, and the option to hiding or showing speakers on-stage. Click here to learn more about the On-Stage feature in TokBox.

  5. Settings - allows you to select which camera and microphone to use and test the microphone volume

  6. Activity Log - allows you to access logs of who started and stopped the broadcast of the session.

  7. Phone - with multiple speakers present, this allows you to leave the studio without ending the broadcast. If you are the only speaker in the studio, leaving will end the broadcast.

Once you access the Studio, your microphone and camera should be automatically turned on and you should be able to see your webcam image. It doesn’t mean you’re already broadcasting, though! To start broadcasting for your session, just click the Start Broadcast button to start your live streaming. You should see a brief loading bar after that and, after the loading is finished, your broadcast should finally begin.

Camera and Microphone

Before broadcasting, you need to check if your camera and microphone are working:

  • Make sure that your browser allows camera and microphone access by clicking the lock icon beside the Studio link URL

  • Make sure that your Accelevents Studio camera and microphone are enabled through the left side panel

  • Make sure to check the volume and camera output settings of your Accelevents Studio by clicking on settings (gear icon) on the left side panel

Live Video Feed

The live video feed area is where you'll see yourself on camera as well as your presentation if you're sharing your screen. On top of that page is the Ready to Start button which you'll need to click when you're ready to start your session.

  • The live broadcast will continue as long as at least 1 speaker or moderator remains in the studio, even if the person who started it leaves.

  • If someone clicks the Stop Broadcast button, even if that speaker is not the one who started the broadcast, the broadcast will stop.

  • If someone has already clicked the Start Broadcast button, and another speaker accesses the studio link, the button will say Stop Broadcast for the new speaker since the broadcast has already started.

  • If a speaker is not a moderator, they will not see the Ready to Start button

  • Note: 20 to 30 seconds of latency is expected. So when the speaker clicks the Start Broadcast button, attendees will see the start of the broadcast in about 20 to 30 seconds. That is what is necessary to make the video stream scalable to tens of thousands of people. You can read more about the process here: https://docs.mux.com/docs/live-streaming-latency

Live Chat Feed

The live chat feed area is where you can type in your messages:

  • Session chat: messages can be viewed by all attendees and speakers in the session

  • Backstage chat: messages can be viewed only by those who have access to the studio link including speakers and admins

Speakers Screen Sharing and Sharing a Video

Multiple Speakers

  • The Accelevents Studio can have up to 25 speakers at the same time.

  • All presenters are tiled equally.

  • Attendees will also see speakers tiled equally.

  • If a speaker turns off their camera, that speaker will be completely hidden from attendees and the screen will only be for those who have their cameras turned on.

  • If a speaker with their camera turned off starts talking, the attendees and other speakers will hear that speaker

Share a Screen

  • If you're sharing your screen, no one else can share their screen. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing

  • If you're sharing your screen, the other presenters and attendees will see the presentation in the center of the screen.

  • If you're sharing your screen, the other speakers can tell that it's you who's sharing by looking at the lower-left corner of the screen. It will indicate your name.

  • If you're sharing your screen and you have your camera turned on, the other presenters and attendees will see your video below the presentation.

  • If you're sharing your screen and other speakers have their cameras turned on, their videos will also show at the bottom of the presentation.

  • Note: A maximum of 5 speakers are displayed below the presentation. The speakers displayed are chosen randomly.

Sharer View

Other Speakers' View

Attendee View

Share a Video

  • If you're sharing a video, the whole video will show up in the center and a Stop Sharing button will appear on top

  • if you're sharing a video, no one else can share their screen or video. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing

  • If you're sharing a video, the other presenters and attendees will see the video in the center of the screen.

  • If you're sharing a video and you have your camera turned on, the other presenters and attendees will see your speaker camera video below the shared video.

  • If you're sharing a video and other speakers have their camera turned on, their speaker camera videos will also show at the bottom of the shared video

  • Note: A maximum of 5 speakers are displayed below the video. The speakers displayed are chosen randomly.

Sharer View

Other Speakers' View

Attendee View

Important Step to Make the Video Work

To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must disable the hardware acceleration in Google Chrome:

  • Click the 3 dot menu at the top-right corner of the browser window

  • Click Settings

  • Click Advanced

  • Click Systems

  • Disable Use hardware acceleration when available

  • Click Relaunch

Try sharing the video again in the Studio. Make sure to check the box for Share tab audio so everyone can hear the audio in the video.

End the Broadcast

  • To end the broadcast you can click the Stop Broadcast button on top

  • Your session is automatically recorded when you start your broadcast (unless you disabled the option to record in your event details) and will be available for download as soon as the session time is over. If you broadcast for 30 minutes, but your session is scheduled for 1 hour, the downloadable file should be ready at the end of that hour.

  • IMPORTANT NOTE: When you're done with your presentation, we suggest waiting up to 30 seconds before you hit the stop broadcast button to take into consideration the delays in broadcasting. If you stop early, attendees may not see the last 20 to 30 seconds of your presentation.


Supported Devices and Browsers

Make sure that your device and browser work with Accelevents.

Windows 8.1 or 10 | 32-bit and 64-bit

  • Google Chrome (latest version) - recommended

  • Mozilla Firefox (latest version)

  • Microsoft Edge (latest version)

macOS X 10.11 and later

  • Google Chrome (latest version) - recommended

  • Safari 10 or later

  • Mozilla Firefox (latest version)

Android OS 4.0 or later

  • Google Chrome (latest version) - recommended

  • Tablet and phone devices are supported

  • Some features are not available on devices without Bluetooth, telephony, or Wi-Fi

  • Kindle Fire tablets are currently not supported

iOS 10.0 and later

  • Safari (latest version) - recommended

  • Google Chrome (latest version)

  • Mozilla Firefox (latest version)

  • Tablet and phone devices are supported

Use our System Checker to confirm javascript, browser compatibility, and all pop-up blockers are off.



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