The Accelevents Studio is the built-in live streamer of the platform. Once you select this as your stream provider, you'll have the option to choose whether you want to use Voxeet or TokBox as your Sub Stream Provider. Click here to learn more about streaming using Voxeet.
TokBox is a newer feature that we added, the video sharing option has better quality and moderators can now be hidden while in the backstage.
The 2 options have very similar, almost identical features. Below you'll see the differences between Voxeet and TokBox and screenshots of how TokBox would look like.
Main Differences of TokBox and Voxeet
Number of speakers in total
50 (up to 16 on camera + up to 41 on audio only)
Sharing a file (instead of share a screen)
Sharing a video (instead of share a screen)
Speaker Video While Presenting
Appears below the presentation
Appears on the upper left corner of the presentation
Hidden Speakers / Moderators
If their camera is turned off, attendees will not see that speaker / moderator at all
If their camera is turned off, a place holder for that speaker / moderator will be seen by attendees
Admin can mute or unmute / turn off or on the camera of other speakers
Yes, they can only mute and turn off the camera
Accessing the Studio as an Admin
Selecting Accelevents Studio as your stream provider will generate a link (backstage link) that a speaker will need to access to start a live stream, broadcast a presentation and record a video. Each session has its own unique link that can be used by up to 16 speakers at the same time.
To access the studio, a session must be created first.
Go to Agenda & Speakers on your admin console
Click Add Session
Enter your session details
Select Main Stage or Breakout Session as your Session Type
Scroll down to Stream Provider
Select Accelevents Studio from the dropdown menu
Select TokBox as your Sub Stream Provier
Copy the URL generated under Studio Link. This will be the backstage URL for this session.
Note: There is currently a 6 Hour Time Limit when being in the studio. This includes the moment someone enters the studio, NOT JUST when the broadcast is started! If they are in the studio beyond 6 hours - THE SESSION WILL END AUTOMATICALLY.
Once you access the link, it will ask you to select your microphone and camera, then join the backstage.
Inside The Studio
The studio has 3 parts:
Left Side Panel
The left side panel menu gives you control on the video and audio output, as well as other components to improve your presentation:
Microphone - allows you to mute / unmute
Webcam - allows you to turn off / on your camera
Screen Share - allows you to share your entire screen, a window, a tab from your browser or video file to be played
Activity Log - allows you to access logs of who started and stopped the broadcast of the session.
Settings - allows you to select which camera and microphone to use and test the microphone volume
Phone - with multiple speakers present, this allows you to leave the backstage without ending the broadcast. If you are the only speaker in the studio, leaving will end the broadcast.
Verify Device Settings/Device Check - allows you to make sure your audio and video settings are set correctly prior to broadcasting.
Once you access the Studio, your microphone and camera should be automatically turned on and you should be able to see your webcam image. It doesn’t mean you’re already broadcasting, though! To start broadcasting for your session, just click the Start Broadcast button to start your live streaming. You should see a brief loading bar after that and, after the loading is finished, your broadcast should finally begin.
Camera and Microphone
Before broadcasting, you need to check if your camera and microphone are working:
Make sure that your browser allows camera and microphone access by clicking the lock icon beside the Studio link URL
Make sure that your Accelevents Studio camera and microphone are enabled through the left side panel
Make sure to check the volume and camera output settings of your Accelevents Studio by clicking on settings (gear icon) on the left side panel
Live Video Feed
The live video feed area is where you'll see yourself on camera as well as your presentation if you're sharing your screen. On top of that page is the Start Broadcast button which you'll need to click when you're ready to start your session.
The live broadcast will continue as long as at least 1 speaker or moderator remains in the studio, even if the person who started it leaves.
If someone clicks the Stop Broadcast button, even if that speaker is not the one who started the broadcast, the broadcast will stop.
If someone has already clicked the Start Broadcast button, and another speaker accesses the studio link, the button will say Stop Broadcast for the new speaker since the broadcast has already started.
If a speaker is not a moderator, they will not see the Start Broadcast button
Note: 20 to 30 seconds of latency is actually expected. So when the speaker clicks the Start Broadcast button, attendees will see the start of the broadcast in about 20 to 30 seconds. That is what is necessary to make the video stream scalable to tens of thousands of people. You can read more about the process here: https://docs.mux.com/docs/live-streaming-latency
Live Chat Feed
The live chat feed area is where you can type in your messages:
Session chat: messages can be viewed by all attendees and speakers in the session
Backstage chat: messages can be viewed only by those who has access to the backstage link including speakers and admins
Speakers Screen Sharing and Sharing a Video
The Accelevents Studio can have up to 25 speakers at the same time.
All presenters are tiled equally.
Attendees will also see speakers tiled equally.
If a speaker turns off their camera, that speaker will be completely hidden from attendees and the screen will only be for those who have their cameras turned on.
If a speaker with their camera turned off starts talking, the attendees and other speakers will hear that speaker
Share a Screen
If you're sharing your screen, a thumbnail of the screen will be shown on the upper right corner of the screen beside the Stop Sharing button
If you're sharing your screen, no one else can share their screen. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing
If you're sharing your screen, the other presenters and attendees will see the presentation in the center of the screen.
If you're sharing your screen and you have your camera turned on, the other presenters and attendees will see your video below the presentation.
If you're sharing your screen and other speakers have their camera turned on, their videos will also show at the bottom of the presentation
If you're sharing your screen, the other speakers can tell that it's you who sharing that by looking at the upper left corner of the screen. It will indicate your name.
Other Speakers' View
Share a Video
If you're sharing a video, the whole video will show up in the center and a Stop Sharing button will appear on top
if you're sharing a video, no one else can share their screen or video. You need to stop sharing by clicking the Stop Sharing button so that someone else can start sharing
If you're sharing a video, the other presenters and attendees will see the video in the center of the screen.
If you're sharing a video and you have your camera turned on, the other presenters and attendees will see your speaker camera video below the shared video.
If you're sharing a video and other speakers have their camera turned on, their speaker camera videos will also show at the bottom of the shared video
Other Speakers' View
Important Tip to Make the Video Work
To make sure that the video can be heard and seen by attendees and other speakers, the speaker sharing the video must relaunch the hardware acceleration in Google Chrome:
Click the 3 dot menu at the top-right corner of the browser window
Disable Use hardware acceleration when available
When sharing the screen, notice the small tick box at the bottom right.
Tick the Share audio box to be able to share your device's audio.
End the Broadcast
To end the broadcast you can click the Stop Broadcast button on top
Your session is automatically recorded when you start your broadcast (unless you disabled the option to record in your event details) and will be available for download as soon as the session time is over. If you broadcast for 30 minutes, but your session is scheduled for 1 hour, the downloadable file should be ready at the end of that hour.
IMPORTANT NOTE: When you're done with your presentation, we suggest to wait up to 30 seconds before you hit the stop broadcast button to take into consideration the delays in broadcasting. If you stop early, attendees may not see the last 20 to 30 seconds of your presentation.