The On-Stage feature in TokBox is an option to have a better program flow while in the studio. This feature allows you to choose who should be live on-screen without turning off the camera and mic of the other speakers who are not supposed to be seen by attendees.

This feature intends to allow session moderators to have more control over who will be seen and heard by the attendees at a particular moment while allowing everyone studio to see still and hear each other.

How to Use the On-Stage Feature

  1. Access the Accelevents TokBox Studio link

    • The on-stage option is only available while accessing the studio.

    • There are no settings from the admin console.

    • It will only be available once the broadcast starts.

  2. Start the Broadcast

    Click the Ready to Start button, then click Start Broadcast.

  3. Hide or Show Speakers

    • Click Participants from the left side menu.

      • This menu will show you the list of people in the studio.

      • As a default, everyone with cameras turned on will be seen by attendees.

    • Click Hide to hide them from attendees.

      • If they are hidden from attendees, you will see OFF Stage under the speaker's name.

      • Even if their camera or mic is turned on, but they are hidden, attendees will not see or hear them.

    • Click Show to show them to attendees.

      • You will know that attendees can see that speaker when you see ON Stage under that speaker's name in the Participants menu.

  4. Hide or Show the Shared Screen or Shared Video

    If a speaker is sharing their screen or a video file, another entry in the Participants menu will appear.

    • Click Participants from the left side menu.

      • Look for the entry of the speaker sharing the screen or video. It will indicate whether they are sharing their screen or a video file.

    • Click Hide to hide the shared screen or video from attendees.

      • If the screen or video is hidden from attendees, you will see OFF Stage under the shared screen or video entry in the Participants tab.

      • If the shared screen or video is hidden, this does not automatically hide the speaker sharing. The speaker has a separate hide/show button.

    • Click Show to show the shared screen or video to attendees.

      • You will know that attendees can see the screen or video when you see ON Stage under the shared screen or video entry in the Participants menu.

Frequently Asked Questions

Why should I use this feature instead of just turning off or on the other speakers' camera and mic?

  • It's easy to turn off someone's camera and microphone. However, if you need the speaker to be on stage and they're not on cam yet, you will have to ask them to turn it on, which may cause delays. If you try to turn on their camera, it will not turn on automatically; it will ask for the speaker's permission to turn it on, which will again cause delays. If they're already on camera, you already have their consent to show them on stage, and with one click, attendees can see them right away. This feature allows you to transition from one speaker to another smoothly. It also allows you to coordinate with the other speakers in the studio without them having to turn off their cameras/mics.

If the speaker's camera is turned on, but they are hidden, who can see them?

  • Only those who are in the studio can see that speaker. Attendees will not see them.

If the speaker's mic is turned on and they talk while hidden, who can hear them?

  • Only those who are in the studio can hear them. Attendees will not hear them.

What happens if everyone is hidden?

  • Attendees will see a dark blank screen.

  • People in the studio can still see and hear each other.

Who can hide or show speakers in the studio?

  • Only moderators can hide or show speakers in the studio

Can I hide a speaker before broadcasting?

  • No, that option is only available after clicking the Start Broadcast button.

  • If you don't want the speaker to show when the broadcast starts, you can turn off their camera right before starting the broadcast.

Will the speaker's camera turn on if the moderator clicks the show button for that speaker?

  • No, the speaker still has to turn on their camera. The moderator can also click the camera icon next to the speaker's name in the Participants menu to ask for permission to turn on their camera.

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