Main Stage

Breakout

Meet Up

Workshop

Virtual Event Hub Tab

Stage

Sessions

Networking

Workshops

Number of attendees

Unlimited

Unlimited

Unlimited

Up to 250

Automatically Recorded

Yes

Yes

No

No

Concurrent Sessions

No

Yes

Yes

Yes

Can attendees join with camera and microphone?

No

No

Yes

Yes (only 16 at a time can be on camera)

When can attendees join?

Just click the Stage tab anytime, if the session has not started yet, they should see a countdown

15 minutes before the start of the session

5 minutes before the start of the session

2 minutes before the start of the session

When can speakers join?

They can access the backstage anytime before the session

They can access the backstage anytime before the session

N/A (Speakers cannot be assigned to Meet Up session types)

They can access from the My Talks tab anytime before the session

Main Stage

This option is best for large sessions like keynotes, event kick-offs, or conclusions as the Stage is featured prominently on the virtual event hub. Only one Main Stage session can be run at a time as the intent of these sessions is that the majority of your attendees will be tuning in to it. Main stage sessions will stream on the Stage tab of the virtual event hub.

  • Can only be seen on the Stage tab
  • No Limit to the number of attendees
  • Can have up to 16 speakers on camera and microphone
  • Cannot have concurrent sessions of the same type
  • Automatically recorded
  • To join this session, the attendee has to click the Stage tab, if the session has not started yet, they should see a countdown while waiting

Breakout Sessions

This option better suits smaller, more targeted sessions. These work well for any information that may not benefit the entire group but provide important information to a specific segment of your attendees. Examples include a field-specific panel, a VIP fireside chat, or a Q&A session with an expert. These sessions will stream in the Session tab and there is no limit to how many concurrent sessions can be scheduled!

  • Can only be seen on the Sessions tab
  • No Limit to the number of attendees
  • Can have up to 16 speakers on camera and microphone
  • Can have concurrent sessions of the same type
  • Automatically recorded
  • Attendees can join the session 15 minutes before the start of the session

Meet Up

This networking option works best for pairing your attendees with one another in a speed dating environment. Attendees will have a set time limit where they are matched for a 1:1 private video call with another attendee before being re-shuffled and matched with a new attendee. Event organizers are able to create rules for attendees to be matched based on their ticket type. Meet up sessions appear in the Networking tab of the virtual event hub.

  • Can only be seen on the Networking tab
  • No Limit to the number of attendees
  • Can have both attendees on camera while matched up
  • Can have concurrent sessions of the same type
  • Not recorded
  • Attendees can join 5 minutes before the start of the session

Workshop

Workshop sessions are best for roundtable open discussions between your attendees. Multiple workshop sessions can be scheduled at a time and will allow up to 16 attendees to be on camera at once. This session type will stream from the Workshop tab of the virtual event hub.

  • Can only be seen on the Workshop tab
  • Up to 250 attendees per session
  • Can have up to 16 people on camera, up to 250 people using their microphone including attendees and speakers
  • Can have concurrent sessions of the same type
  • Not recorded
  • Attendees can join 2 minutes before the start of the session

Break

This session type will only appear where your agenda is shown and does not have a stream provider field. This option is best for scheduling breaks in your agenda.

  • Can be seen on the Agenda
  • Does not have live or recorded streaming
  • It's just a placeholder for breaks during your event

Expo

This option works for scheduling dedicated time in your agenda for your attendees to visit exhibitors’ booths without missing any content! This session type will only appear where your agenda is shown and does not have a stream provider field.

  • Can be seen on the Agenda
  • Does not have live or recorded streaming
  • It's just a placeholder for when you want people to visit the expo area

Other

This can be used for any placeholder you would like on your agenda. This session type will only appear where your agenda is shown and does not have a stream provider field.

  • Can be seen on the Agenda
  • Does not have live or recorded streaming
  • It's just a placeholder for other activities you want to host in your event that does not include recorder or live videos
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