The Pro Exhibitor
The exhibitor booth allows you to showcase your content as an exhibitor and allows you to interact with anyone who enters your booth. With live streaming, you would be able to set up more inter-personal meetings with leads who are interested in your company. Exhibitor booth live streaming can be hosted using the Accelevents Pro Exhibitor Studio or Zoom.
Main Differences of Accelevents Pro Exhibitor Studio and Zoom
Feature | Pro Exhibitor | Zoom |
Capacity | Up to 250 | Depends on the Zoom plan |
Number of people on camera | Up to 25 | From the booth, the attendee can only see 1 person who is currently speaking
From Zoom, the exhibitor can see all attendees that have their cameras turned on |
Recorded | No | Yes, directly in Zoom |
Charges | $99 per booth per day | You can use a free account |
Test before event starts | Yes, with 1 free Pro Booth included | Yes |
To add a live streaming option to your booth, first, the event admin has to create your booth and add you as an exhibitor admin. Once that's done, you should receive an email confirmation with instructions on how to log in to the exhibitor portal.
Select Your Stream Provider
Go to the My Booth tab
Select Company Details
In the Live Stream field, choose either Pro Exhibitor Studio or Zoom.
Note: If you paid for Accelevents Pro Exhibitor Studio and it's not appearing in the options, please contact your event organizer.
Live Streaming with Accelevents Pro Exhibitor Studio
Once you’ve selected Pro Exhibitor Studio as the stream provider, click the Launch Live Stream button.
The live stream will show in the Live tab in your booth
Note: If you haven't launched your live stream, the Live tab will not appear for attendees. But if you've already launched it once, the Live tab will appear for attendees even if you're not live to stream or inside the booth.
Select your audio and video source, then click Join. Once you click Join, you are already live!
This will be your view as an exhibitor if an attendee has already joined you in your live stream:
Note: You may appear mirrored once your camera is on if you’re looking at yourself, but other attendees will see you just fine.
Join the Pro Exhibitor Live Stream as an Attendee
To know how attendees would join your live stream, you can test it by entering your booth and joining as an attendee.
From the Company Details tab, click View Booth
Select the Live tab
Click Join to enter the live stream as an attendee
Select your audio and video device then click Join
This will be your view as an attendee if the exhibitor is already in the live stream:
Note: You may appear mirrored once your camera is on if you’re looking at yourself, but other attendees will see you just fine.
Live Streaming with Zoom
Go to the My Booth tab
Select Company Details
In the Live Stream field, select Zoom
A sample Zoom meeting URL will appear to show you which part of the URL you need to paste into the Zoom Meeting ID field
Example: https://us02web.zoom.us/j/123456789
Meeting ID: 123456789
Add your Zoom Meeting ID and your passcode. You need to create your own from your Zoom account
Make sure there are no extra spaces when you add your meeting ID and passcode
Start your Zoom meeting through your Zoom application. Once your meeting starts, it will also start in your booth.
Note: The Live tab will always show even if you have not started your Zoom live stream unlike the Pro Exhibitor Studio option
Join the Zoom Live Stream as an Attendee
To know how attendees would join your live stream, you can test it by entering your booth and joining as an attendee.
From the Company Details tab, click View Booth
Select the Live tab
Click Join Meeting
Note: When the attendee clicks the Join Meeting button, you as an exhibitor, should see a request to join the meeting from your Zoom application. Click that to add the attendee to your meeting.
Once joined, the attendee needs to select Join Audio by Computer.
This is your view as an attendee. Your video will appear as a separate box that you can move around.
Frequently Asked Questions
Do I need to have a camera connected in order to live stream?
No, but it would be useful to have one as your attendees will be interacting with you
Can I share my screen for my presentation or videos?
Yes
How do I know how many people have joined the live stream?
For Pro Exhibitor, there is a number at the lower left of your live stream, which indicates the number of people in the live stream (including you). You may also click the gear icon to see the number of attendees. This information is only available during the live streaming, a downloadable list is not available.
For Zoom, click the participants button to see the list of attendees. You can download a list of participants from your Zoom account.
Can I switch the attendees' cameras off and put them on mute?
Yes
Can the live stream be recorded?
No, but if you're using Zoom, you can record directly in Zoom.
Can I have both live streams (Pro Exhibitor Studio and Zoom) run at the same time?
No
How do I buy the $99 per day Pro Exhibitor?
You need to contact your event organizer directly
Do I have to be in the live stream all day?
That depends on you, but if you're going to be away, you can unselect the Stream Provider so that the Live tab will be hidden from your booth to avoid having attendees trying to join while no one is present.
Can I test the live stream before the event starts?
Yes, you'll have 1 free Pro Exhibitor is included so that you can test it
Yes for Zoom
Can more than 1 exhibitor admin be in the live stream?
Yes