The exhibitor booth allows you to showcase your content as an exhibitor and allows you to interact with anyone who enters your booth. With live streaming, you would be able to set up more inter-personal meetings with leads who are interested in your company. Exhibitor booth live streaming can be hosted using the Accelevents Pro Exhibitor Studio or Zoom.

Main Differences of Accelevents Pro Exhibitor Studio and Zoom

Feature

Pro Exhibitor

Zoom

Capacity

Up to 250

Depends on the Zoom plan

Number of people on camera

Up to 25

From the booth, the attendee can only see 1 person who is currently speaking

From Zoom, the exhibitor can see all attendees that have their camera turned on

Recorded

No

Yes, directly in Zoom

Charges

$99 per booth per day

You can use a free account

Test before event starts

Yes, with 1 free Pro Booth included

Yes

To add a live streaming option to your booth, first, the event admin has to create your booth and add you as an exhibitor admin. Once that's done, you should receive an email confirmation with instructions on how to login to the exhibitor portal.

Select Your Stream Provider

  • Go to the My Booth tab

  • Select Company Details

  • In the Live Stream field, choose either Pro Exhibitor Studio or Zoom.

Note: If you paid for Accelevents Pro Exhibitor Studio and it's not appearing in the options, please contact your event organizer.

Live Streaming with Accelevents Pro Exhibitor Studio

  • Once you’ve selected Pro Exhibitor Studio as the stream provider, click the Launch Live Stream button

  • The live stream will show in the Live tab in your booth

  • Note: If you haven't launched your live stream, the Live tab will not appear for attendees. But if you've already launched it once, the Live tab will appear for attendees even if you're not live streaming and even if you are not inside the booth.

  • Select your audio and video source, then click Join. Once you click Join you are already live!

This will be your view as an exhibitor if an attendee has already joined you in your live stream:

Join the Pro Exhibitor Live Stream as an Attendee

To know how attendees would join your live stream, you can test it by entering your booth and joining as an attendee.

  • From the Company Details tab, click View Booth

  • Select the Live tab

  • Click Join to enter the live stream as an attendee

  • Select your audio and video device then click Join

This will be your view as an attendee if the exhibitor is already in the live stream:


Live Streaming with Zoom

  • Go to the My Booth tab

  • Select Company Details

  • In the Live Stream field, select Zoom

  • A sample Zoom meeting URL will appear to show you which part of the URL you need to paste in to the Zoom Meeting ID field

  • Add your Zoom Meeting ID and your passcode. You need to create your own from your Zoom account

  • Make sure there are no extra spaces when you add your meeting ID and passcode

  • Start your Zoom meeting through your Zoom application. Once your meeting starts, it will also start in your booth.

  • Note: The Live tab will always show even if you have not started your Zoom live stream unlike the Pro Exhibitor Studio option

Join the Zoom Live Stream as an Attendee

To know how attendees would join your live stream, you can test it by entering your booth and joining as an attendee.

  • From the Company Details tab, click View Booth

  • Select the Live tab

  • Click Join Meeting

  • Note: When the attendee clicks the Join Meeting button, you as an exhibitor, should see a request to join the meeting from your Zoom application. Click that to add the attendee to your meeting.

  • Once joined, the attendee needs to select Join Audio by Computer.


This is your view as an attendee. Your video will appear as a separate box that you can move around.

Frequently Asked Questions

Do I need to have a camera connected in order to live stream?

  • No, but it would be useful to have one as your attendees will be interacting with you

Can I share my screen for my presentation or videos?

  • Yes

How do I know how many people have joined the live stream?

  • For Pro Exhibitor, there is a number at the lower left of your live stream, which indicates the number of people in the live stream (including you). You may also click the gear icon to see the number of attendees.

  • For Zoom, click the participants button to see the list of attendees

Can I switch the attendees' cameras off and put them on mute?

  • Yes

Can the live stream be recorded?

  • No, but if you're using Zoom, you can record directly in Zoom.

Can I have both live streams (Pro Exhibitor Studio and Zoom) run at the same time?

  • No

How do I buy the $99 per day Pro Exhibitor?

  • You need to contact your event organizer directly

Do I have to be in the live stream all day?

  • That depends on you, but if you're going to be away, you can unselect the Stream Provider so that the Live tab will be hidden from your booth to avoid having attendees trying to join while no one is present.

Can I test the live stream before the event starts?

  • Yes, you'll have 1 free Pro Exhibitor is included so that you can test it

  • Yes for Zoom

Can more than 1 exhibitor admin be in the live stream?

  • Yes

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