Exhibitor's Guide from Start to End

Choose Zoom or Pro Exhibitor Studio from the Stream Provider field to live stream in your booth. Zoom is the only live-streaming option if you want to use an external platform. Live streaming through Pro Exhibitor Studio allows you to use our built-in streaming option. If this feature is unavailable, you may contact the event organizer to enable it.

The booth should have a Live tab where attendees can join your live stream.

When viewed in a browser, the logo appears at the bottom left corner of your booth. In the attendee app, however, it will only appear in the exhibitor section of the landing page.

Format PNG, JPG, GIF - Size 300 x 150 pixels (Ratio 2:1).

This will be the background image of your booth. In the attendee app, the expo card image will appear in the expo without the logo. The logo is only available on the landing page.

Format PNG, JPG, GIF - dimensions vary depending on the size of your booth:

This image will appear at the top of the page when someone enters the booth through a browser.

Format PNG, JPG, GIF - Size 1100 x 234 pixels.

This image appears at the upper right corner of the expo and inside your booth, just above the chat area. Clicking the carousel image will redirect the user to the booth. If your booth is added as a sponsoring company to a session, this image will also appear in the session's carousel.

Format PNG, JPG, GIF - Size 300 x 150 pixels (Ratio 2:1)

Add a short description of up to 160 characters that appears when someone hovers over the booth when viewed through a browser. In the app, the short description shows below the booth name.

You can change the text color of your booth name to match your branding or make it transparent if you don't want it to show. Event admins can also hide the booth name completely. If the name is hidden on a small booth, the logo moves down.

To make it transparent, enter 0 for R, G, B & A

Include links to your social media accounts. These will appear as clickable icons in your booth's Documents & Links section through the browser and as clickable links in the attendee app, which appears at the bottom of every tab.

Upload files that will be available for your booth visitors to download. If the files are uploaded through the cloud, like Dropbox or Google Drive, you can add the links. This will appear in the Documents & Links section in the booth, which appears at the bottom of every tab.

Format PDF, DOC, DOCX, or DOCXX - File size can be up to 10MB.

Change the label for the exhibitor and lead retriever profiles. In the app, the default label will remain - Company Representatives.

You should see a Request a Meeting button in your booth's upper right when viewed in a browser and in the Company Details tab of the app. When an attendee clicks that button, it adds the attendee to your leads list, and the attendee gets a notification that says, "Your Request Has Been Received. We Will Be In Touch!" No notification is sent to exhibitors if someone clicks that button.

You can disable this button if you don't want it to appear in your booth. You can also change the button text and the confirmation message that attendees see in the pop-up. You can also add a URL to redirect the attendee to another page; however, this does not apply to the attendee app. Make sure you enter information in the Exhibitor Description so the Call to Action button appears in the Attendee app.

The content editor for the exhibitor description allows you to add text, images, and videos (URL). The description appears in the booth's Company Details tab.

There is a dedicated tab in the booth for offers, where you can add the offer details and offer or pricing link. This tab is commonly used for promotions, but it can also be used for other purposes.

Share a pre-recorded video with attendees visiting your booth. Standard options are a company overview, a product demo, or a previously hosted live session recording. Add a video URL hosted on YouTube, Wistia, or Vimeo. You can also set this to auto-play when the Video tab is accessed in the booth.

This allows you to change the order of the tabs in your booth and rename them. If a tab has no content (e.g., the Offer tab), it will not appear in the booth. Note that the Live tab may still appear in the attendee app if configured, even if the feature does not work.

The renaming will reflect in the app, but the order of the tabs will always be as follows:

To add products to your booth, go to the Products tab in My Booth. You can include the product description, pricing, and images visible to your booth visitors. Products should also appear in the attendee app.

Note: You won't be able to sell the products directly from Accelevents, but you can add your checkout page link in the description area so that if attendees decide to buy the item, you can redirect them to purchase on your checkout page.