Sponsors are all about advertising their logo and brand to your attendees. That's why it is important to know how you can maximize sponsor placing to get more exposure.
Sponsor Information and Settings
Sponsor Information and Settings | Add Sponsors Menu |
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Create a Sponsor Card
There are 5 ways to create a Sponsor Card:
1. Create Sponsor Card From Scratch
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Sponsors
Click + New Sponsors
Enter the Sponsor information on the right-side menu
2. Create a Sponsor Card by Uploading a CSV file
If you have a list of Sponsors you can add them from a CSV file. You can only upload the sponsor name, card size, short description, and URL. Once uploaded, it will create sponsor cards where you can start adding more sponsor information.
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Sponsors
Click Import Sponsors
Select From a CSV Upload
Upload the file
3. Create a Sponsor Card by Copying a Sponsor Card From a Past Event
Easily import sponsors from a past event. Doing this will carry over previously uploaded images, other content, and settings.
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Sponsors
Click Import Sponsors
Select From a CSV Upload
Click the drop-down from Select a past event to import your sponsors, and then select the past event
Select the sponsors you'd like to import from that event
Click Add Selected
Close the pop-up window when you are done
4. Create a Sponsor Card by Copying an Existing Exhibitor Booth
In many cases, exhibitors also sponsor events, so instead of creating a sponsor card from scratch you can select an existing booth and save it as a sponsor card.
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Sponsors
Click Import Sponsors
Select From the List of Exhibitors
Select the exhibitor booths you want to add as sponsors
It will copy over the following information from the exhibitor booth:
Logo
Card Image
Size
Short Description
Name Color
Short Description Color
Note: After creating the sponsor card through this method, any new changes in the exhibitor booth will not reflect in the sponsor card.
5. Create a Sponsor Card While Creating a New Exhibitor Booth
If you're in the process of creating an exhibitor booth, you'll see an option to make the exhibitor a sponsor too.
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Exhibitors
Click Add Exhibitors
Enter your exhibitor details
Check the box for Create a sponsor with the same name
When you're done creating the exhibitor booth, you should the new sponsor in the Sponsors tab.
Note: It will copy the same information as the method above and any changes done in the exhibitor booth after creating it will not carry over to the sponsor card.
Where Will Sponsors Appear?
1. Event Site Landing Page - Sponsors Tab
2. Virtual Event Hub - Sponsor's Tab in the Lobby and Lobby Carousel
3. Sessions - Session Carousel and Sponsoring Company tab
Add Sponsors to Sessions
To make the sponsor appear in the session carousel and sponsoring tab inside the session, you'll need to create your sponsor first, then add the sponsor to the session by editing the session details.
Open the session details in Agenda & Speakers
Scroll down and click Advanced Settings
Scroll down again until you find Sponsor under the Advertising section
Select the sponsor you want to add to the session
Note: You can add a sponsor to a networking session, but it won't appear in the session carousel. It will only appear in the session box.
What Happens When the Sponsor Is Clicked?
If you add a sponsor URL and someone clicks on the Sponsor Card or the Carousel Image, a new tab will open that will redirect to the sponsor URL. This also works if they click the sponsor's carousel image from the carousel.
Frequently Asked Questions
Can the sponsor URL be changed mid-event?
Yes, you can change the sponsor URL at any time even while the event is live
Can I have two different URLs for a sponsor? One URL for the event site landing page and one URL inside the lobby?
A sponsor can only have one URL at a time.
Are there sponsor analytics reports available?
Accelevents record how many clicks are done on each sponsor, this report is available in the Analytics tab.
Aside from clicks, can sponsors interact with attendees or generate leads?
This functionality is available for Exhibitors. You can read about it here.
What if I only want the sponsors to appear on the event page and not the virtual event hub?
You can turn the Sponsor tab inside the lobby area off by toggling the switch inside the Virtual Event Hub's Advanced Settings:
What if I turn off the option to show the carousel image in the lobby carousel, will it show in the session carousel?
Yes, it will still show on the session's carousel.
Can a sponsor have 2 logos?
A sponsor can only have one logo
Can I change the Sponsors tab label to something else?
Yes, you can change the Sponsor tab name inside the event site landing page and inside the Virtual Event Hub.
For the Event Site Landing page, navigate to Event Website > Event Landing page and rename the label under Configure Navigation
For the Sponsor tab inside the Virtual Event Hub navigate to Event Website > Virtual Event Hub > Advanced Settings and rename the label under Lobby Custom Label
Note: This tab name customization is not applicable to Starter and Scale plans.
Can I move the Sponsors tab to the left-side navigation of the virtual event hub?
This is not an option at the moment.
Can I add a sponsor logo to appear in the video broadcasting area of the session?
There is a feature that allows you to add an image or video that appears before the session start, you can use this to showcase your sponsors. Click here to learn more.
You can also show the logo during live broadcasts by sharing your screen or adding the logo when you go edit your video for a Direct Upload, but there is no direct way to have it appear as an overlay to your video.
Can you rearrange the order of the sponsors?
Yes, you can re-order sponsors by dragging the order icon before the Sponsor's name on the list
