Add Sponsors to Different Areas of the Event
Sponsors are all about advertising their brand to your attendees. Knowing how to maximize sponsor placing is important to get more exposure.
In the sponsor cards below, the sponsor logo appears at the left corner, and the sponsor card image is the background. Sponsor images can also appear in carousels both in the virtual event hub and app. You can also add the sponsor's website URL to make the card and carousel clickable.
Create Sponsor Cards
To start creating sponsor cards, navigate to the Exhibitors & Sponsors tab inside your Admin Console, then click Sponsors.
5 Ways to Create a Sponsor Card
1. Create a Sponsor from Scratch
click to see the steps
click to see the steps
Click + New Sponsors
Enter the Sponsor information on the right-side menu
2. Upload Sponsors via CSV
click to see the steps
click to see the steps
If you have a list of Sponsors, you can add them from a CSV file. You can only upload the sponsor name, card size, short description, and URL. Once uploaded, it will create sponsor cards where you can start adding more sponsor information.
Click Import
Select From a CSV Upload
Upload the file
3. Copy Sponsors from Another Event
click to see the steps
click to see the steps
Easily import sponsors from another event. Doing this will carry over previously uploaded images, other content, and settings.
Click Import
Select From a CSV Upload
Click the drop-down from Select a past event to import your sponsors, and then select the event.
Select the sponsors you'd like to import from that event
Click Add Selected
Close the pop-up window when you are done
4. Create Sponsors from Exhibitors
click to see the steps
click to see the steps
This feature is under repair, currently it's only copying the booth name, stay tuned for updates!
In many cases, exhibitors also sponsor events, so instead of creating a sponsor card from scratch, you can select an existing booth and save it as a sponsor card.
Click Import
Select From the List of Exhibitors
Select the exhibitor booths you want to add as sponsors
It will copy over the following information from the exhibitor booth:
Logo
Card Image
Size
Short Description
Name Color
Short Description Color
Note: After creating the sponsor card through this method, any new changes in the exhibitor booth will not be reflected in the sponsor card.
5. Create a Sponsor While Creating a New Exhibitor
click to see the steps
click to see the steps
If you're in the process of creating an exhibitor booth, you'll see an option to make the exhibitor a sponsor.
Navigate to Exhibitors & Sponsors inside your Admin Console
Select Exhibitors
Click Add Exhibitor
Enter your exhibitor details
Check the box for Create a sponsor with the same name
When you're done creating the exhibitor booth, you should the new sponsor in the Sponsors tab.
Note: It will copy the same information as the method above, and any changes done in the exhibitor booth after creating it will not carry over to the sponsor card.
Sponsor Settings
In the sponsor's Basic Settings, you can adjust the sponsor card size, add images, a description, a tag and a link to make the card clickable.
Images can be in PNG, JPEG, and GIF formats.
Basic Settings
Sponsor Name |
|
Booth Size |
|
Sponsor Logo |
|
Sponsor Card Image |
|
Sponsor Carousel Image |
|
Attendee Mobile App Image |
|
Short Description |
|
Sponsor Card Tag |
|
Name and Short Description Colors |
|
Sponsor URL |
|
Placement Settings
In the Placement settings, you can choose the sponsor's visibility placement in the event.
⚠️ These settings apply only for browser, not the attendee app
Show Sponsorship on Lobby Carousel |  When enabled, the carousel image will be included in the Lobby Carousel. Disabling this setting will exclude the Sponsor from the Lobby Carousel. |
Carousel Display Time |  Set how long the carousel image will be displayed in the lobby / session carousel. |
Show Sponsorship on Sponsors List |  When enabled, the Sponsor Card will appear in the Sponsors tab in the virtual event hub and landing page. The sponsor will still appear in the attendee app even if the toggle is turned off. |
Promote Sponsors Through the Session Carousel
If your sponsors are sponsoring sessions, you can add them in the session to be able to further promote their branding. The carousel image that you added will be seen inside the session, and their card will appear in the sponsoring company tab.
Promote Sponsors in the Attendee App's Sponsor Carousel
Aside from showing your sponsors in the sponsor's section in the app, you can also have sponsor images in a carousel. It can appear on the app's My Events page, Landing Page, and Home Screen or lobby.
View Sponsors Through a Browser
Landing Page and Virtual Event Hub Lobby
The Sponsors tab can be found both in the landing page and the virtual event hub's lobby. This will display the name, logo, card image, tag and short description when hovering on the card.
Lobby Carousel
In the Lobby Carousel, the carousel image will show. Carousel images will appear in the order they are arranged in the admin console, top to bottom. The first carousel image appears from left to right. The rest appears from right to left. There is no option to change the direction.
Session Carousel and Sponsoring Company tab
(if the sponsor is added to the session)
If they are added as sponsor for a session, they will appear In the Sponsoring Company tab and Session Carousel.
View Sponsors Through the Attendee App
In the app you can choose the sponsor logo or card to show in the sponsor tab through the Configure Sponsors settings.
Sponsors tab on the landing page and lobby/home (logo or sponsor card)
Sponsoring Company tab in the session details (logo only)
(if the sponsor is added to the session)
App Sponsor Carousel in 3 areas: My Events page, Landing Page, and Lobby
Click the Sponsor to Redirect to a URL
If you add a sponsor URL and someone clicks on the Sponsor Card or the Carousel Image, a new tab will open that will redirect to the sponsor URL. If clicked from the app, it will open the device's default browser to access the page.
Sponsor Analytics
In Analytics > Sponsors, you'll see how many times the card or the carousel has been clicked through browser.
Currently, clicks from the app are not included in the analytics.
No other information is collected in the analytics. If you want more interaction and analytics, you may want to add them as exhibitors instead.
Customize the Sponsor Tab Label and Hide the Sponsors Tab
For the Event Landing Page (browser and app)
Go to Event Design > Event Website > Standard Website
Go to Configure Navigation
For Event Hub (browser)
Go to Event Design > Event Hub > Lobby
For Attendee App
Go to Event Design > Mobile App > Home Tab
Click Edit Buttons
Change the order of sponsors
In the sponsor tab in the admin console, drag the order icon before the sponsor's name on the list to change the order of how sponsors would appear in the sponsors tab and carousel.
