Sponsors are all about advertising their logo and brand to your attendees. That's why it is important to know how you can maximize sponsor placing to get more exposure.

Topics:

Sponsor Information and Settings

Sponsor Information and Settings

Add Sponsors Menu

  • Sponsor Name

  • Booth Size - choose the booth size (small, medium, large)

  • Sponsor Logo - (700 x 350 pixels - PNG, JPEG or GIF)

  • Sponsor Card Image (PNG, JPEG or GIF)

    • Small - 256 x 256 pixels

    • Medium - 540 x 256 pixels

    • Large - 1112 x 256 pixels

  • Sponsor Carousel Image - (300 x 150 pixels - PNG, JPEG or GIF)

  • Short Description - (up to 160 characters)

  • Name Color - sponsor name text color

  • Short Description Color - description text color

  • Sponsor URL - add the sponsor's website URL or any other URL your sponsor provides

  • Include in Lobby Carousel - when turned on, the carousel image will not appear in the Lobby Carousel above the chat area

  • Carousel Display Time - set how long the carousel image will be displayed in the carousel

How to Create a Sponsor Card

There are 5 ways to create a Sponsor Card:

1. Create Sponsor Card From Scratch

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Sponsors

  • Click + New Sponsors

  • Enter the Sponsor information on the right-side menu

2. Create a Sponsor Card by Uploading a CSV file

If you have a list of Sponsors you can add them from a CSV file. You can only upload the sponsor name, card size, short description, and URL. Once uploaded, it will create sponsor cards where you can start adding more sponsor information.

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Sponsors

  • Click Import Sponsors

  • Select From a CSV Upload

  • Upload the file

3. Create a Sponsor Card by Copying a Sponsor Card From a Past Event

Easily import sponsors from a past event. Doing this will carry over previously uploaded images, other content, and settings.

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Sponsors

  • Click Import Sponsors

  • Select From a CSV Upload

  • Click the drop-down from Select a past event to import your sponsors, and then select the past event

  • Select the sponsors you'd like to import from that event

  • Click Add Selected

  • Close the pop-up window when you are done

4. Create a Sponsor Card by Copying an Existing Exhibitor Booth

In many cases, exhibitors also sponsor events, so instead of creating a sponsor card from scratch you can select an existing booth and save it as a sponsor card.

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Sponsors

  • Click Import Sponsors

  • Select From the List of Exhibitors

  • Select the exhibitor booths you want to add as sponsors

It will copy over the following information from the exhibitor booth:

  • Logo

  • Card Image

  • Size

  • Short Description

  • Name Color

  • Short Description Color

Note: After creating the sponsor card through this method, any new changes in the exhibitor booth will not reflect in the sponsor card.

5. Create a Sponsor Card While Creating a New Exhibitor Booth

If you're in the process of creating an exhibitor booth, you'll see an option to make the exhibitor a sponsor too.

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Exhibitors

  • Click Add Exhibitors

  • Enter your exhibitor details

  • Check the box for Create a sponsor with the same name

  • When you're done creating the exhibitor booth, you should the new sponsor in the Sponsors tab.

    Note: It will copy the same information as the method above and any changes done in the exhibitor booth after creating it will not carry over to the sponsor card.

Where WIll Sponsors Appear?

Event Site Landing Page - Sponsors Tab

Virtual Event Hub - Sponsor's Tab in the Lobby and Lobby Carousel

Sessions - Session Carousel and Sponsoring Company tab

Adding Sponsors to Sessions

To make the sponsor appear in the session carousel and sponsoring tab inside the session, you'll need to create your sponsor first, then add the sponsor to the session by editing the session details.

  • Open the session details in Agenda & Speakers

  • Scroll down and click Advanced Settings

  • Scroll down again until you find Sponsor under the Advertising section

  • Select the sponsor you want to add to the session

    Note: You can add a sponsor to a networking session, but it won't appear in the session carousel it will only show up in the session box.

What Happens When the Sponsor Is Clicked?

If you added a sponsor URL and someone clicks on the Sponsor Card or the Carousel Image, a new tab will open that will redirect to the sponsor URL. This also works if they click the sponsor's carousel image from the carousel.


Frequently Asked Questions

Can the sponsor URL be changed mid-event?

  • Yes, you can change the sponsor URL at any time even while the event is live

Can I have two different URLs for a sponsor? One URL for the event site landing page and one URL inside the lobby?

  • A sponsor can only have one URL at a time.

Are there sponsor analytics reports available?

  • Accelevents record how many clicks are done on each sponsor, this report is available in the Analytics tab.

Aside from clicks, can sponsors interact with attendees or generate leads?

  • This functionality is available for Exhibitors. You can read about it here.

What if I only want the sponsors to appear on the event page and not the virtual event hub?

  • You can turn the Sponsor tab inside the lobby area off by toggling the switch inside the Virtual Event Hub's Advanced Settings:

What if I turn off the option to show the carousel image in the lobby carousel, will it show in the session carousel?

  • Yes, it will still show on the session's carousel.

Can a sponsor have 2 logos?

  • A sponsor can only have one logo

Can I change the Sponsors tab label to something else?

  • Yes, you can change the Sponsor tab name inside the event site landing page and inside the Virtual Event Hub.

    • For the Event Site Landing page, navigate to Event Website > Event Landing page and rename the label under Configure Navigation

    • For the Sponsor tab inside the Virtual Event Hub navigate to Event Website > Virtual Event Hub > Advanced Settings and rename the label under Lobby Custom Label

Note: This tab name customization is not applicable to Starter and Scale plans.

Can I move the Sponsors tab to the left-side navigation of the virtual event hub?

  • This is not an option at the moment.

Can I add a sponsor logo to appear in the video broadcasting area of the session?

  • There is a feature that allows you to add an image or video that appears before the session start, you can use this to showcase your sponsors. Click here to learn more.

  • You can also show the logo during live broadcasts by sharing your screen or adding the logo when you go edit your video for a Direct Upload, but there is no direct way to have it appear as an overlay to your video.

Can you rearrange the order of the sponsors?

  • Yes, you can re-order sponsors by dragging the order icon before the Sponsor's name on the list

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