Sponsors are all about advertising their logo and brand to your attendees. That's why it is important to know how you can maximize sponsor placing to get more exposure.

In this article you'll learn the following:

Where Do Sponsors Show Up in the Virtual Event?

1. Event Page - Sponsors tab

While the event is not live yet, sponsors will appear on their own tab. This tab will contain the sponsors in the "card" form.

2. Virtual Event Hub - Lobby - Sponsors tab

Sponsors will have their own tab inside the Virtual Event Hub lobby once the event goes live. These are the same sponsor cards that you'll see in the event page sponsors tab mentioned earlier.

3. Virtual Event Hub - Lobby Carousel

The Lobby Carousel displays the logos of your event sponsors. This is located in the upper right corner of the virtual event hub, just above the chat area.

4. Virtual Event Hub - Session Carousel

When the attendee enters a session, another carousel will appear that can have both sponsor and exhibitor logos. By adding a sponsoring company to the session, your sponsor's logo will appear in that session carousel. This is applicable to all types of sessions except for Networking.

Added sponsors will also show at the Sponsoring Company tab below the session broadcast aside from appearing on the session carousel.

How do I create a Sponsor Card?

1. Add a New Sponsor

  • Navigate to Exhibitors & Sponsors inside your Admin Console

  • Select Sponsors

  • Click + New Sponsors

2. Add Sponsor Information

After adding a sponsor, it will open up a menu on the right side where you can add your sponsor information and customize the appearance of the sponsor card. Once created it will appear in the sponsors tab in the event page and virtual event hub.

  • Sponsor Name

  • Sponsor Logo - (700 x 350 pixels)

  • Sponsor Card Image

    • Small - 256 x 256 pixels

    • Medium - 540 x 256 pixels

    • Large - 1112 x 256 pixels

  • Short Description

  • Name Color

  • Short Description Color

  • Sponsor URL - add the sponsor's website URL or any other URL your sponsor provides

  • Include in Lobby Carousel - when turned off, the sponsor logo will not appear in the Lobby Carousel

  • Carousel Display Time - set how long the logo will be displayed in the carousel

  • Booth Size - choose the booth size (small, medium, large)

How do I add a Sponsor to the Session Carousel?

First, you need to create your sponsor card as mentioned in the steps above, then you'll need to open your session details, you can add Sponsors to a session as you create them or edit your already existing sessions. Click here to learn more on how to create a session.

Open your Session Details

  • Navigate to Agenda & Speakers inside your Admin Console

  • Select the session and click edit (pencil icon). This will open a menu on the right side

  • Scroll down and look for Sponsors

  • Click the Sponsors field to select the sponsor from the dropdown

Note: Adding Sponsors to a Networking session is possible, but it won't appear in the session carousel it will only show up in the session box.

What Happens When the Sponsor Is Clicked?

If you added a Sponsor URL and someone clicks on the sponsor card or sponsor logo, then a new tab will open that will redirect to the sponsor URL. This also works if the click the sponsor logo from the carousel.

Frequently Asked Questions

Can the sponsor URL be changed mid-event?

  • Yes, you can change the sponsor URL any time even while the event is live

Can I have two different URLs for a sponsor? One URL for the event site landing page and one URL inside the lobby?

  • A sponsor can only have one URL at a time, but you can change the URL anytime.

Are there sponsor analytics reports available?

  • Accelevents record how many clicks are done on each sponsor, this report is available in the Analytics tab.

Aside from clicks, can sponsors interact with attendees or generate leads?

  • This functionality is available for Exhibitors. You can read about it here.

What if I only want the sponsors to appear on the event page and not the virtual event hub?

  • You can turn the Sponsor tab inside the lobby area off by toggling the switch inside the Virtual Event Hub's Advanced Settings:

What if I turn off the option to show the logo in the lobby carousel, will it show in the session carousel?

  • Yes, if the sponsor is selected for a session, it will show on the session's carousel.

Can I have a gif for my sponsor logo?

  • GIF as a logo is not supported at the moment.

Can I have a gif for my sponsor card image?

  • Yes, as long as the GIF size follows the card sizes

    • Small - 256 x 256 pixels

    • Medium - 540 x 256 pixels

    • Large - 1112 x 256 pixels

Can a sponsor have 2 logos?

  • A sponsor can only have one logo at the moment

What happens if I add a sponsor to a networking session?

  • The Sponsors will appear on the Networking session's agenda entry like so:

Can I add sponsors as exhibitors?

  • Yes, you can create an exhibitor booth for the same sponsor.

Can I change the Sponsors tab label to something else?

  • Yes, you can change the Sponsor tab name inside the event site landing page and inside the Virtual Event Hub.

    • For the Event Site Landing page, navigate to Event Website > Event Landing page and rename the label under Configure Navigation

    • For the Sponsor tab inside the Virtual Event Hub navigate to Event Website > Virtual Event Hub > Advanced Settings and rename the label under Lobby Custom Label

Note: This tab name customization is not applicable to Starter and Scale plans.

Can I move the Sponsors tab to the left-side navigation of the virtual event hub?

  • This is not an option at the moment.

Can I add a sponsor logo to appear in the video broadcasting area of the session?

  • This is not a built-in feature at the moment. But you can definitely show the logo during live broadcasts by sharing your screen or adding the logo when you go edit your video for a Direct Upload.

Can you rearrange the order of the sponsors?

  • Yes, you can re-order sponsors by dragging the order icon before the Sponsor's name on the list

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