Give Speakers or Exhibitors Free Tickets to Join Sessions
You'll need to give them a ticket to your event. They can still enter the event without a ticket, but If they try to join sessions, they won't be able to enter and will get an error message that they are not registered for the session.
There are several ways to give someone a ticket, but we made it easier for you if you give one to speakers or exhibitors. There is no need to input their name and email address again. You just need to select a free ticket for them!
Give Attendee Access to Speakers
Access the Speaker's Bio
Go to Agenda & Speakers > Speakers tab
Click the Speaker to edit the Speaker Bio menu.
Assign a Ticket Through Manage Attendee Access
Scroll down to Manage Attendee Access
Select a ticket from the Ticket Types dropdown
Click Apply
Note: Only free tickets will appear in the dropdown
Give Attendee Access to Exhibitors
Access the Exhibitor Staff's Details
On your admin console, go to Exhibitors & Sponsors > Exhibitors
Click the pencil icon found on the booth that the exhibitor belongs to
Go to the Team tab
Click on the pencil icon to open the Exhibitor Staff menu
Assign a Ticket through Manage Attendee Access
Scroll down to Manage Attendee Access
Select a ticket from the Ticket Types dropdown
Click Apply
Note: Only free tickets will appear in the dropdown
Frequently Asked Questions
Can they still enter the event without a ticket?
Yes. If they click the link from the invite email, they can enter the event without a ticket.
Can I assign more than 1 ticket?
Yes, you can assign more than 1 ticket.
I made a mistake. Can I still change it?
You can still grant an additional ticket to the exhibitor/speaker. If you need to remove the previous ticket that was added, you'll need to find and delete the order from Attendees > Orders
Do they get an email after giving them a ticket?
Yes, they will receive the order confirmation email.
Can I assign tickets in one go?
No, you must manually assign tickets to each speaker/exhibitor.
What can they access if they have a ticket and enter before the event?
Speakers can only access the My Speaking Schedule tab and the Studio to their session.
Exhibitors can only access the My Booth tab and the Expo tab.
Even without a ticket, these are the tabs that they will see if they enter before the event.