As an event admin, you will set up the skeleton or framework of your exhibitor’s booth and assign an exhibitor admin to give them access to edit the content of their booth.

How to create exhibitor booths

STEP 1: Create an Exhibitor Booth

Go to the Exhibitors & Sponsors tab
Add an exhibitor booth by clicking (+) Add Exhibitor

Notes:

You can also import exhibitor booths through a CSV file or from past events. Click here to learn more about other booth actions.
To create the booth, you only need to enter the Booth Name and save it. The rest of the details can be added later in the booth settings.

STEP 2: Customize the Booth Settings

In the Booth settings that slide in from the right side, there are 3 tabs:

Settings - allows you to edit the main setup of the booth
Design - allows you to edit the content of the booth
Team - allows you to add exhibitor admins and lead retrievers for the booth

Settings Tab

The Settings tab allows you to customize the booth size and enable which features will be available. Any setting you apply here cannot be changed by exhibitor admins and staff.

Name - add the expo booth's name.
Location - add the expo booth's location. This field is only available for events with Hybrid or In-Person format. The location will show in the attendee app and the exhibitor's tab on the landing page accessed through a browser.

Booth Options

Pro Exhibitor - turn this on to allow exhibitors to live stream using Accelevents Studio. This add-on feature is available at $99 per booth per day. Click here to learn more about the Pro Exhibitor option.
Allow Exhibitor to Live Stream - turn this on to allow exhibitors to live stream in their booth. If they are not using the Pro Exhibitor option, they can still live stream using Zoom without an extra charge. Click here to learn more about Live Streaming as an Exhibitor.
Number of Team Members Permitted - set the maximum number of exhibitor admins and lead retrievers that can be added to this booth (live reps available to chat with your attendees). Click here to learn more about Exhibitor Admins and Lead Retrievers.
Company Representatives Label - this label shows up on top of all the exhibitor and lead retriever profiles in the booth. See the example below:

Lead Collection

Allow Reps To Manually Add Leads - allows booth representatives to add leads manually by clicking the + New Lead button from the Leads tab on the My Booth page.
Allow Reps To See Other Reps’ Leads - allows other booth representatives to see the leads that the other reps in their booth chatted with.
Allow Reps to Auto Generate Leads - allows leads to be captured automatically in the Leads tab when they send a message through the booth chat or chat directly with a representative. *This is recommended to remain on.
Show 'Download Lead' Button in My Booth - exhibitors can download the lead's list CSV from the Leads tab on the My Booth page.
Count Every Booth Visitor As A Lead - turn this on if you want all of the attendees who entered the booth to appear in the leads list on the My Booth page. *This is recommended to remain on.

Promotion

Booth Size - decide how much space your exhibitor booth will occupy on the expo page. You can choose between a small, medium, or large size booth.
Premium Tag - enabling this will add a yellow “Premium” banner at the top of the exhibitor booth. You can also customize the text and font color of the featured label through the Expo Settings.
Featured Exhibitor - enabling this will include the exhibitor booth at the Featured Exhibitor panel, which is at the top of the Expo.
Include in Expo Carousel - enabling this will show the carousel image added to the booth to the expo carousel placed above the expo chat area. Click here to learn more about the Expo Carousel.
Carousel Display Time (in Seconds) - set how long a carousel image will be featured in the expo carousel.

Manage Booth Interactivity

Enable chat in this Exhibitor Booth - enable this to allow attendees to send chat messages in the booth.
Enable polls in this Exhibitor Booth - enable this to allow exhibitors to add polls in the booth. Click here to learn more about Booth Polls.
Enable Exhibitor Q&A - enable this to add the Q&A section in the chat area.
- Send Questions in Private Only - enable this if you want attendees to send their questions privately, not visible to other attendees, only to exhibitors.
Show Status Indicator - turn this on to show the booth status (away / available). If this is turned off, no status will show. *We recommend you turn this off if the booth is unmanned for the entire event.
Show the Exhibitor booth name - turn this off if you don't want the booth name to appear in the expo.
Generate QR code for this booth - enable this feature to generate a downloadable QR code. Attendees can scan this code using the QR scan feature in the Attendee app for faster access to the booth and detailed information.
Create Sponsor with same name - when selected, a sponsor with the same name will also be created. Click here to learn more about Sponsors.
Link to Site - add the website URL to your exhibitors' site. This will display in the “Documents and Link” section of their exhibitors' booth.
Select Currency - choose the currency that will be used in the Product tab
Category - Select a category for your booth. To create a category, click the Settings button on the Exhibitors & Sponsors page in your admin console.

Manage Tab

You can change the order of the tabs in your booth by clicking the drag icon before the tab label. You can also rename these tabs. If there is no content in the tab, then that tab will not appear in the booth.

Live - live stream using Pro Exhibitor or Zoom
Video - play a video through YouTube, Facebook, Wistia, or Vimeo
Company Details - the content of the booth
Offer - another option to add content
Products - products that can be sold in the booth

STEP 3: Add an Exhibitor Admin

Team Tab

The Team tab is where you can add exhibitor admins and lead retrievers. You can also give them an event ticket through the Manage Attendee Access section. Once added to the booth, they will receive an email with a link to access the My Booth tab in the admin console, where they can edit the booth's content.

Select the Team tab
Click + Add Staff
Enter the exhibitor staff name and email address
Select a role for the staff
Once you add the staff to the booth, they will receive an email with instructions on accessing their booth.
Click here to learn more about how to access the booth as an exhibitor
Click here to learn more about Exhibitor Admins and Lead Retrievers

STEP 4: Edit the Booth Content and Design

Design Tab

The Design tab is where you can add the booth content, including booth images, booth and offer descriptions, social media links, downloadable files, and video.

The items in the Design tab are also available in the Company Details tab on the My Booth page in the event hub.

Click Here to Learn More About Adding Content to the Booth

Other Expo Options

Settings

When you click the Settings button on top, you'll see 2 tabs:

Settings: Expo Settings

+ Add Category - create a category for your booths. Once you select a category for your booth, the booth will appear in the dropdown in the Manage Category menu. You can also change the order of the categories and the booths inside a category.

Featured Label Customization - create a label for booths that you want to feature. There is a 25-character limit spaces, and special characters are allowed. The Label Color Picker selects the color of the text and does not change the color of the label background.

Exhibitor Background Image - the background image behind the booths that appears when the Expo tab is accessed

Expo Banner Image - the image that appears on top of the Expo tab

Enable Exhibitor Live Stream - allows you to add a video to your Expo Banner. The video will appear on the right side of the banner. This feature is only available for Enterprise Plan. Click here to learn more about Live Streaming on the Expo Banner.

Stream Provider - choose whether to upload a recorded video or stream via RTMP
- Direct Upload - when this is chosen, you'll see options to upload the video and start the broadcast
- RTMP - when this is chosen, you'll see the option to copy the Stream Key and RTMP URL
- Title - this will appear on the left side of the expo banner
- Description - this will appear below the title

Settings: Booth Settings

All Exhibitors dropdown - allows you to customize which data from attendees will be collected for each booth (see list of fields below override per exhibitor, not that the data will be pulled from ticket holder fields).

Remove attendee option to hide contact info from exhibitors - if this is enabled, attendees will no longer see the option to hide their contact info from exhibitors in their profile setup. Click here to learn more about the Attendee Profile.

Customer Exhibitor Email - edit the email that exhibitors receive when they are added to the booth

Enable Exhibitor Invite Email - if this is enabled, exhibitors will receive the exhibitor invite email when they are added to the booth.

Send All Exhibitor Invite Emails - click this button to send the exhibitor invite email to all exhibitors in bulk

Apply these settings to all exhibitors - this feature is in beta, for now, if you want to override the fields to be collected in the Leads list, override it from the All Exhibitors dropdown.

Actions

When you click the Actions button, you'll see 2 options:

Actions: Import Exhibitors

If you already have a list of exhibitors, you can easily upload them through a CSV file, or if you have exhibitors from a past event, you can copy them to your new event.

Click Here to Learn How to Import Exhibitors Through a CSV File

Click Here to Learn How to Import Exhibitors from Previous Events

Actions: Export Exhibitors

When you select this option, it will download a list of your exhibitors through a CSV file.

Click Here To Learn More On What Exhibitors Can Do

Creating an Exhibitor Booth and Adding Exhibitor Admins