Go to the Exhibitors & Sponsors tab

Add an exhibitor booth by clicking (+) Add Exhibitor

Complete the exhibitor framework details

Settings - allows you to edit the main setup of the booth

Design - allows you to edit the content of the booth

Team - allows you to add exhibitor admins and lead retrievers for the booth

Name: Enter the exhibitor booth name

Logo: add the company logo, the optimal image size is 300 x 150 pixels or a 2:1 ratio, in .JPG or .PNG format. A logo is required for each exhibitor.

Pro Exhibitor - turn this on to allow exhibitors to live stream using Accelevents Studio. This feature can be used at $99 per booth per day. Click here to learn more about the Pro Exhibitor option.

Allow to show live streaming - turn this on to allow exhibitors to live stream in their booth. If they are not using the Pro Exhibitor option, they can still live stream using Zoom without an extra charge. Click here to learn more on Live Streaming as an Exhibitor.

Number of team members permitted - set the maximum number of exhibitor admins and lead retrievers that can be added to this booth (live reps available to chat with your attendees).

Company Representatives Label - this is the label that shows up on top of all the exhibitor and lead retriever profiles. See the example below:

Allow reps to manually add leads - controls if a lead can be manually added to the Leads page in the Exhibitor Portal.

Allow reps to see other reps’ leads - controls if each company representative can see the leads that the other reps in their booth chatted with.

Allow reps to auto-generate leads - this allows leads to be captured automatically when they are chatting within the company chat or chatting directly with a representative.*This is recommended to remain on.

Show Download Lead button in My Booth - this allows exhibitors to download a CSV file of their leads list from My Booth > Leads

Count every booth visitor as a lead - turn this on if you want all of the attendees who entered the booth to appear in the leads list

Booth Size - decide how much space your exhibitor booth will occupy on the expo page. You can choose between a small, medium, or large size booth.

Premium Tag - toggling this on will add a yellow “Premium” banner at the top of the exhibitor booth.

Featured Exhibitor - toggling this on will include the exhibitor booth at the Featured Exhibitor panel, which is at the top of the Expo.

Include in Expo Carousel - for more viewership, you can choose to add an exhibitor in the carousel, which is the space above the chat.

Carousel Display Time (in Seconds) - set how long a carousel image will be featured in the carousel.

See example:

Go to the Exhibitors & Sponsors tab

Click the Exhibitor Settings button

Click the pencil icon under Featured Label Customization

Enter the text (up to 25 characters, spaces and special characters are allowed) and select the color for the label's text.

Click Submit

The label will now appear like this:

Enable chat in this Exhibitor Booth - enable this if you want attendees to send in chat messages in the booth

Enable polls in this Exhibitor Booth - enable this if you want to use the poll feature

Enable Exhibitor Q&A - enable this if you want to use the Q&A feature

Send Questions in Private Only - enable this if you want attendees to send their questions privately, not visible to other attendees, only to exhibitors

Show Status Indicator - turn this on to show the booth status (away / available). If this is turned off, no status will show. We recommend turning this off if the booth is unmanned for the entire event.

Show the Exhibitor booth name - turn this on if you don't want the booth name to appear in the expo

Create Sponsor with same name - when this option is checked, a sponsor with the same name will also be created. Click here to learn more about Sponsors.

Link to Site - add the website URL to your exhibitors' site. This will display in the “Documents and Link” section of their exhibitors' booth.

Select Currency - choose the currency that will be used in the Product tab

Category - select a category for your booth. To create a category, click the Settings button on top of the Exhibitors & Sponsors page. See below:

Live - live stream using Pro Exhibitor or Zoom

Video - play a video through YouTube, Facebook, Wistia, or Vimeo

Company Details - content of the booth

Offer - another option to add content

Products - products that can be sold in the booth

Click the Team tab

Add an exhibitor admin by clicking (+) Add Staff

Enter the exhibitor staff information and click Save

Once you add Team Members to the booth, they will receive an email with instructions on how to access their booth

Click here to learn more about how to access the booth as an exhibitor

Click the Design tab to see all the fields that can be edited

These fields are also available in the Company Details tab in the My Booth tab in the virtual event hub. Click here to learn more about the exhibitor fields.

Import Exhibitors - allows you to upload a list of your exhibitors through a CSV file, or import booths from a past event.

To import booths from a past event, select the event from click the drop-down menu of Select a past event to import your booth, as shown below

After selecting the past event, tick the booth/s from that event you'd like to import to the current event. Click the Add Selected button when you are ready to apply the import.

Note: turn on the toggle for Duplicate Exhibitors Admins & Staff if they also need to be copied over

Export Exhibitors - allows you to download a list of your exhibitors through a CSV file

Exhibitor Settings - allows you to customize options for your expo tab and all booths

+ Add Category - create a category for your booths. Once you select a category for your booth, the booth will appear in the dropdown in the Manage Category menu. You can also change the order of the categories and the booths inside a category.

Featured Label Customization - create a label for booths that you want to feature. There is a 25-character limit. The Label Color Picker selects the color of the text and does not change the color of the label background.

Exhibitor Background Image - the background image behind the booths that appears when the Expo tab is accessed

Expo Banner Image - the image that appears on top of the Expo tab

Enable Exhibitor Live Stream - allows you to add a video to your Expo Banner. The video will appear on the right side of the banner. This feature is only available for Enterprise Plan. Click here to learn more about Live Streaming on the Expo Banner.

Stream Provider - choose whether to upload a recorded video or stream via RTMP

All Exhibitors dropdown - allows you to customize which data from attendees will be collected for each booth (see list of fields below override per exhibitor).

Remove attendee option to hide contact info from exhibitors - if this is enabled, attendees will no longer see the option to hide their contact info from exhibitors in their profile setup

Customer Exhibitor Email - edit the email that exhibitors receive when they are added to the booth

Disable Exhibitor Invite Email - if this is enabled, exhibitors will not receive the exhibitor invite email when they are added to the booth.

Send All Exhibitor Invite Emails - this will only appear if the Disable Exhibitor Invite Email is enabled, which will allow you to send the email to all exhibitors in bulk

Override per Exhibitor - this feature is in beta, for now, if you want to override the fields to be collected in the Leads list, override it from the All Exhibitors dropdown.