As an event admin, you will set up the skeleton or framework of your exhibitor’s booth and assign an exhibitor admin to give them access to edit the content of their booth.
How to create exhibitor booths
STEP 1: Create an Exhibitor Booth
Go to the Exhibitors & Sponsors tab
Add an exhibitor booth by clicking (+) Add Exhibitor
Notes:
You can also import exhibitor booths through a CSV file or from past events. Click here to learn more about other booth actions.
To create the booth, you only need to enter the Booth Name and save it. The rest of the details can be added later in the booth settings.
STEP 2: Customize the Booth Settings
In the Booth settings that slide in from the right side, there are 3 tabs:
Settings - allows you to edit the main setup of the booth
Design - allows you to edit the content of the booth
Team - allows you to add exhibitor admins and lead retrievers for the booth
Settings Tab
The Settings tab allows you to customize the booth size and enable which features will be available. Any setting you apply here cannot be changed by exhibitor admins and staff.
Name - add the expo booth's name.
Location - add the expo booth's location. This field is only available for events with Hybrid or In-Person format. The location will show in the attendee app and the exhibitor's tab on the landing page accessed through a browser.
Booth Options
Pro Exhibitor - turn this on to allow exhibitors to live stream using Accelevents Studio. This add-on feature is available at $99 per booth per day. Click here to learn more about the Pro Exhibitor option.
Allow Exhibitor to Live Stream - turn this on to allow exhibitors to live stream in their booth. If they are not using the Pro Exhibitor option, they can still live stream using Zoom without an extra charge. Click here to learn more about Live Streaming as an Exhibitor.
Number of Team Members Permitted - set the maximum number of exhibitor admins and lead retrievers that can be added to this booth (live reps available to chat with your attendees). Click here to learn more about Exhibitor Admins and Lead Retrievers.
Company Representatives Label - this label shows up on top of all the exhibitor and lead retriever profiles in the booth. See the example below:
Lead Collection
Allow Reps To Manually Add Leads - allows booth representatives to add leads manually by clicking the + New Lead button from the Leads tab on the My Booth page.
Allow Reps To See Other Reps’ Leads - allows other booth representatives to see the leads that the other reps in their booth chatted with.
Allow Reps to Auto Generate Leads - allows leads to be captured automatically in the Leads tab when they send a message through the booth chat or chat directly with a representative. *This is recommended to remain on.
Show 'Download Lead' Button in My Booth - exhibitors can download the lead's list CSV from the Leads tab on the My Booth page.
Count Every Booth Visitor As A Lead - turn this on if you want all of the attendees who entered the booth to appear in the leads list on the My Booth page. *This is recommended to remain on.
Promotion
Booth Size - decide how much space your exhibitor booth will occupy on the expo page. You can choose between a small, medium, or large size booth.
Premium Tag - enabling this will add a yellow “Premium” banner at the top of the exhibitor booth. You can also customize the text and font color of the featured label through the Expo Settings.
Featured Exhibitor - enabling this will include the exhibitor booth at the Featured Exhibitor panel, which is at the top of the Expo.
Include in Expo Carousel - enabling this will show the carousel image added to the booth to the expo carousel placed above the expo chat area. Click here to learn more about the Expo Carousel.
Carousel Display Time (in Seconds) - set how long a carousel image will be featured in the expo carousel.
Manage Booth Interactivity
Enable chat in this Exhibitor Booth - enable this to allow attendees to send chat messages in the booth.
Enable polls in this Exhibitor Booth - enable this to allow exhibitors to add polls in the booth. Click here to learn more about Booth Polls.
Enable Exhibitor Q&A - enable this to add the Q&A section in the chat area.
Send Questions in Private Only - enable this if you want attendees to send their questions privately, not visible to other attendees, only to exhibitors.
Show Status Indicator - turn this on to show the booth status (away / available). If this is turned off, no status will show. *We recommend you turn this off if the booth is unmanned for the entire event.
Show the Exhibitor booth name - turn this off if you don't want the booth name to appear in the expo.
Generate QR code for this booth - enable this feature to generate a downloadable QR code. Attendees can scan this code using the QR scan feature in the Attendee app for faster access to the booth and detailed information.
Create Sponsor with same name - when selected, a sponsor with the same name will also be created. Click here to learn more about Sponsors.
Link to Site - add the website URL to your exhibitors' site. This will display in the “Documents and Link” section of their exhibitors' booth.
Select Currency - choose the currency that will be used in the Product tab
Category - Select a category for your booth. To create a category, click the Settings button on the Exhibitors & Sponsors page in your admin console.
Manage Tab
You can change the order of the tabs in your booth by clicking the drag icon before the tab label. You can also rename these tabs. If there is no content in the tab, then that tab will not appear in the booth.
Live - live stream using Pro Exhibitor or Zoom
Video - play a video through YouTube, Facebook, Wistia, or Vimeo
Company Details - the content of the booth
Offer - another option to add content
Products - products that can be sold in the booth
STEP 3: Add an Exhibitor Admin
Team Tab
The Team tab is where you can add exhibitor admins and lead retrievers. You can also give them an event ticket through the Manage Attendee Access section. Once added to the booth, they will receive an email with a link to access the My Booth tab in the admin console, where they can edit the booth's content.
Select the Team tab
Click + Add Staff
Enter the exhibitor staff name and email address
Select a role for the staff
Once you add the staff to the booth, they will receive an email with instructions on accessing their booth.
STEP 4: Edit the Booth Content and Design
Design Tab
The Design tab is where you can add the booth content, including booth images, booth and offer descriptions, social media links, downloadable files, and video.
The items in the Design tab are also available in the Company Details tab on the My Booth page in the event hub.
Other Expo Options
Settings
When you click the Settings button on top, you'll see 2 tabs:
Settings: Expo Settings
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Settings: Booth Settings
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Actions
When you click the Actions button, you'll see 2 options:
Actions: Import Exhibitors
If you already have a list of exhibitors, you can easily upload them through a CSV file, or if you have exhibitors from a past event, you can copy them to your new event.
Actions: Export Exhibitors
When you select this option, it will download a list of your exhibitors through a CSV file.