A QR code is a machine-readable code consisting of an array of black and white squares, typically used for storing URLs or other information for reading by the camera on a smartphone.
As an attendee of an in-person event, you will have your own QR code to present to event staff and exhibitors for different purposes. You can use it to check in to the event or give your personal information without writing anything. You simply show the QR code for them to scan!
QR Code Usage in In-Person Events
Where can I get my QR code?
1. QR code from the attendee app
After logging in to the attendee app, you will be on the My Events page, where you can see a list of all the events you have tickets to. Click the Ticket icon of the event you are joining; it will then show you the QR code and your ticket details.
If you've already entered the event through the app, you can access your QR code from your profile. You can click the QR icon next to your profile picture or click My QR code.
2. QR code from your order confirmation email
After registering for the event, you will receive an order confirmation email. There should be a PDF attachment in that email where you'll see the QR code.
3. QR code from your Account
Login to your Accelevents account. Click My Tickets, then click the Event Logo. In the upper right corner, click the Download button. Open the file to see your QR code.
If you don't see the screen above after logging in, click your Profile in the upper-right corner, then select My Tickets.
How do I use the QR code?
1. Check in to the In-Person Event
When you get to the event venue, you can present the QR code to a staff member, who will scan it for check-in. Instead of printing your order confirmation email or the PDF attachment, you can show them a screenshot of your QR code through your phone. While giving them your name and email address is also available, it's much faster to scan the code, especially if the line queue is long.
In some events, a kiosk may be available where you scan your QR code to check in and print your attendee badge. Click here to learn more about checking in and printing the badge through the kiosk.
Kiosk Mode is only available on an iPad
The device's front camera can also be used when scanning a QR code.
2. Check in to In-Person Sessions
Just like checking in to the event with a QR code, the event organizer may require you to check in when you arrive at the session's venue. Simply present your QR code, and the staff will scan in through their mobile phone using the admin app.
3. Give your Information to Exhibitors
If you want to give your personal information to exhibitors, there is no need to give them your calling card or write down your information. You can just simply present the code to them. The exhibitor will do the rest, they will scan the QR code, and it will automatically get the information you gave during registration (first and last name).
The image below is what exhibitors will see after scanning your QR code.
4. Connect with Attendees
The Connect feature allows you to establish connections with other attendees; it's much like a friend request. Staying connected is a way to remember who you interacted with during the event and a great way to expand your professional and social networks. When you connect with another attendee in one event, you will stay connected in the next event you participate in. You should see all your connections through the People tab in the app.
Once you enter the event, click your profile, then click My QR Code. Click the Scan QR Code to open the mobile's back camera to scan the other attendee's QR code. The attendee's profile should appear on the screen right away after scanning. Click the Connect button to request to be connected.
Frequently Asked Questions
If I scan my QR code directly from my mobile camera, would I be able to check in?
No, when you scan the QR code directly from your mobile camera and not through the Admin App or Kiosk, there is no link attached to the QR code. The code must be scanned through the app to check in to the event.
The QR code from the app and the PDF attachment does not look the same. Will it still work?
Yes, they look different, but it has the same functions and the same information.
Will peer-to-peer scanning give me the other attendee's information?
Currently, no, you will only see the information the attendee added in their profile, but we're working on this. Stay tuned!