Schedule Meetings for Event Participants
Event admins can schedule meetings for two registered attendees. This allows event admins to input confirmed meeting schedules for attendees before the event opens. This way, attendees can see all their appointments when they enter the event.
Go to Engage > Meetings
Click Schedule Meeting
Search for the attendees by name, email, or company
Select the two attendees
Complete the Meeting Details and click Create at the bottom to save the meeting.
This is required and will only be displayed in the admin console. There is a character limit of 50.
Choose a timeslot
Edit the Meeting
The scheduled meetings should appear as a list in the Meetings tab. You can click the three-dot menu to edit or delete the meeting.
Meetings in the Virtual Event Hub
When attendees enter the virtual event hub, they should see the meeting through the Calendar icon to the left of their name. They will see the name of the person they are meeting with, the meeting date and time, and the description.
Attendees will not be notified when an event admin creates, rescheduled, or cancels a meeting. They will know they have a meeting when they login to the virtual event hub and check the calendar icon for meetings.
The Start button will stay grayed out until the meeting's scheduled time.
Both admin and attendee can reschedule or cancel the meeting if it hasn't started.
If any changes are made by the attendees, they will also be updated in the admin console.
If the meeting is rejected by the attendee, it will be deleted from the admin console.
All meetings can be found under Analytics > Networking > Connections. It will display the number of 1:1 meetings attended by the attendee, meeting requests sent and received, and the attendee's total and average meeting duration.
In the Downloadable Reports tab, you can find the Scheduled Meetings Report which has all the meetings and an indicator if it's arranged by an event admin.