Schedule Meetings for Attendees
As an event admin, you can schedule meetings for two registered attendees. You can input confirmed meeting schedules for attendees before the event opens. Attendees can see all their appointments when they enter the event through a browser or the attendee app.
Create a Meeting for Attendees
Go to Meetings > All Meetings
Click Schedule Meeting
Search for the attendees by name, email, or company
Select the two attendees
Click Continue to make the meeting confirmed
Or click Save as Draft if it's not confirmed yet
Notes:
Meetings can be created and edited before and during the event.
Meetings can only be scheduled for ticketed event participants, so if you need to schedule meetings for speakers or exhibitors, grant them a ticket.
Attendees with refunded or deleted tickets will NOT be displayed.
Meetings can have only two participants.
Add the Meeting Details
DateThe dates available are only your event dates TimezoneThe default timezone selected is the event's timezone. DurationChoose between 15, 30, 45, and 60-minute durations Slots all participants are availableThis will show the time slots available for both attendees, with consideration for the location. Select a LocationThis will show all locations available for attendee meetings. Meeting TitleBy default this will have both attendees' names. Meeting NoteThis is optional and will be displayed in the description field for the attendees in the virtual event hub. There is a 250-character limit. | 
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Important Notes:
Meeting slots may still show even if they are no longer available for the location. You will get an error message when you try to book it. We are improving this behavior, stay tuned for updates!
If an attendee is removed from the event (e.g. ticket is cancelled or the email address is changed) and they have a confirmed meeting, that meeting will still show in the All Meetings tab. The other attendee they are supposed to meet with will still see the meeting in their schedule. To ensure that there is no confusion, make sure to delete the meeting in the All Meetings tab if the attendee is removed from the event. Removing the meeting in All Meetings tab will also removed it from the other attendee's schedule. We're improving this behavior, stay tuned for updates.
If you change only the attendee's email address, and the name remains the same, it may look like it just transferred the meeting to the new attendee (new email address), but it actually does not - it's still the old deleted attendee that is linked to the meeting. Make sure to delete the meeting to avoid confusion.
Edit the Meeting
The scheduled meetings should appear as a list in the Meetings tab. You can click the three-dot menu to edit or delete the meeting.
Meetings in the Virtual Event Hub
When attendees enter the virtual event hub, they should see the meeting through the Calendar icon to the left of their name. They will see the name of the person they are meeting with, the meeting date and time, and the description.
Attendees will not be notified when an event admin creates, rescheduled, or cancels a meeting. They will know they have a meeting when they log in to the virtual event hub and check the calendar icon for meetings.
The Start button will stay grayed out until the meeting's scheduled time.
Admins and attendees can reschedule or cancel the meeting if it hasn't started.
If attendees make any changes, they will also be updated in the admin console.
If the attendee rejects the meeting, it will be deleted from the admin console.
Download Meetings
Click Export from the All Meetings tab to see all the meeting generated in this menu.
In the Downloadable Reports tab, you can find the Scheduled Meetings Report, which has all the meetings and an indicator of whether an event admin has arranged them.
