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Meetings Through the Virtual Event Hub
Meetings Through the Virtual Event Hub

Engage with other attendees in real-time through a live video call by inviting them to join you in a virtual meeting within the event!

Joanne avatar
Written by Joanne
Updated today

The Meeting Feature

This feature is a great way to connect with other attendees. You can schedule meetings during the event and meet through a video call.


Request a Meeting

You can conveniently request and schedule a meeting by clicking the Meet Button on the attendee's profile tile in the People tab.

A panel on the right will appear where you can select the proposed meeting date, the timezone and the proposed time, add a note if you'd like, and finally click the Send Request button. A short summary of the meeting you asked for will appear on the lower left of your screen, along with the confirmation that the meeting request has been sent.

Note: Meetings cannot be scheduled before or after an event.

Meeting Request Notification

After sending the request, the other attendee will receive a notification:

  • If they are online - they will get a notification badge on the bell icon.

  • If they are offline - they will receive an email notification.

Accept a Meeting Request

To approve the request, click the Accept button from the notification email, bell icon, or the Calendar icon that will show the panel for all your meetings.

Meeting Approval Notification

Once the meeting is approved, the requestor should get a notification through the bell icon, and the meeting status will change to "Upcoming" in the My Agenda menu. There is no approval notification through email.

There will also be notifications if the meeting is rejected or if there is a request to reschedule.

Start a Meeting

A minute before the meeting, both attendees should see a push notification with a button to Join the Meeting. When the button is clicked, it will redirect to the My Agenda tab, where they can click the Start button. It will only be clickable during the meeting time. Any of the two attendees can start the meeting.

While waiting for the attendee to answer the call, you will be able to set up your microphone and camera settings.

Accept the Video Call

The receiver of the call should see a pop-up to accept or decline. And once they accept, they will also get the chance to set up their microphone and camera.

After you both are done setting up your microphones and cameras, the video call/meeting will begin.

End the Call

To end the call, simply click the red phone button.

Invite Other Attendees to the Meeting

To invite another attendee to join the video call, click the invite icon (3 people icon) at the bottom area of the video call. Select the name of the other person and click Invite.

Note: You will only be able to invite people who have connected with you.

Once the attendee accepts, they will join the video call.

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