Book Hotel Rooms Directly with Accelevents

The booking window is the start and end dates of when attendees can reserve rooms. Go to Housing > Settings and enter the book open and close dates and times.

We recommend that you publish your page even before you add your hotel rooms so you can check how the live page would look as you set up.

In Housing > Settings, click Open Booking Page at the top of the page to access it in a new tab.

If you published the page, you'll see the option to choose the dates and check the availability. When you submit, it won't show any available hotels or rooms yet; you'll need to add them in the next step. If you didn't publish, you'll see a "Room booking is not available" message.

Note: Attendees can only book nights within this availability window. These dates will not show anywhere in the booking page.

The information you enter will show when an attendee clicks the View Rooms button from the hotel list

To make your hotel visible on the booking page, you'll need to publish it after completing all the hotel details.

After saving the hotel, you can click Add room type. You can also click on the hotel, or click the 3-dot menu and select Manage Hotels to bring you to the page where you can add room types for that hotel.

In the Room Type settings, the toggle for "Publish this room type" is enabled by default. You can leave it as published, but the room type will not appear yet in the booking page unless you add the room rate and availability. You can also publish/unpublish directly from the Room Type list.

In Housing > Rate & Availability, you'll see the available room night dates you entered in the hotel settings. Click on a date to set the room rate and how many rooms are available for that night. You can choose to apply this setting to this night only, event nights, weekends only, or all nights. Click Save when you're done.

This is optional; you can add a tax percentage on top of the room rate. Go to Housing > Settings and set the tax percentage under Taxes.

When attendees book a room, the tax will be included in the total price when they see the list of rooms, and it will show the breakdown on checkout.

Go to the After They Book section in Housing > Settings to customize the email and page they see after they reserve their hotel. Click Edit Page; this will redirect to Registrations > Confirmation & Reminders where you can customize the email and page.

If you want attendees to book their hotel right after they register for the event, you can add the hotel booking link to the order confirmation email and page. You can also include the link in the reminder emails you send them. Head to the How Attendees Book section in Housing > Settings to edit those emails and pages.

Once the booking page is published, share the hotel booking link with registered attendees so they can reserve a room.

To book, attendees need to:

Admins can view and manage hotel reservations from Housing > Bookings.

The Bookings page shows reservation details such as:

You can use the tabs at the top of the page to filter bookings by All, Confirmed, or Canceled.

You can also search for a booking or filter the list by Hotel, Ticket Type, or Status.

Click the three-dot menu next to a booking to:

You can also click Export to download the booking list.