Add and Assign Speakers

In your admin console, you can add a list of your speakers and edit their bio that appears in the virtual event hub. To ensure that they can access their sessions, you need to assign speakers to their sessions. Once you do this, they will get an email to access them.

Add a New Speaker

Go to Event Content
Select Speakers
Click Add Speaker

Speaker Information

Fill out all information for your speaker. Add a photo and links to their social media. All information will be automatically saved. After editing your speaker, click "X" to close the editor. All information will be shared in their profile except for the email address.

Click Here to Learn More About the Speaker Profile

Profile Image

We suggest a 1:1 image, preferably 200 x 200 pixels minimum. If a profile image is not added here, the image that your speaker adds when they edit their profile in the virtual event hub will be the image that appears.

Learn More About Required Image Dimensions

Allow Speakers to Edit Their Profile Details

To allow speakers to edit their profile, turn on Allow this speaker to override their profile details.

Through the Speaker Onboarding Process, speakers can edit all the fields in their profile EXCEPT for their email address.

Learn More About What Speakers Can Edit in Their Proflle

Allow Speakers to Edit Their Sessions

This feature is coming soon, stay tuned for updates!

To allow speakers to edit their sessions, turn on Allow this speaker to edit their session.

When this is enabled, speakers will see an Edit Session button in the Speaker Hub, which will allow them to edit the session title, short description and full details. They can also upload documents from the menu. They can access the speaker hub after they are added to the session and receive the speaker invite email.

Give a Ticket to Speakers

This is an optional step. Speakers are not required to have a ticket for the event.

You can assign them a free ticket that allows them to attend sessions other than their own. Select a ticket type from the drop-down selection and click apply.

When the drop-down selection is grayed out, and you can't select a ticket type, this means the speaker has already entered the virtual event hub, and you can't assign them a ticket anymore. You'll have to give them a ticket manually through the Attendees tab.

If you change the speaker's email address after you've given them a ticket, you need to provide them with a ticket again, as the previous one applies to the old email address.

Assign Speakers to Sessions

Go to Event Content > Agenda
Open the session for editing
Select the Speakers tab
Search for the speaker in the Add Existing Speakers field and add them

Once a speaker is added to a session, they will receive the Speaker Invite Email.

Learn More About the Speaker Invite Email

In the speaker bio, you'll see their assigned sessions in the Sessions tab.

Add Custom Properties to the Speaker's Admin Console Profile

Note: These are internal fields, the question and values in these fields will not show on the landing page, virtual hub or app. These fields can be used together with the Sessions and Speakers Approval Workflow.

Click Settings from the Speaker tab
Select the Properties tab and click +Create Properties
Add the Property Label then click Create
Enable the property by turning on the toggle. The field should appear in the speaker bio menu

Other Speaker Settings

Change the Speaker Order Click and drag the 6 dots to change the order You can also change the chronology based on their first name by click the Name label on top
Delete Speakers check the box next to the speaker's name, then click the Delete button on top. You can bulk delete speakers by checking all the boxes before clicking Delete.
Import Speakers Through a CSV Click Actions > Import Speakers Drag or select the CSV file you want to upload. Click to Learn More About Uploading Speakers
Customize the Speaker Invite Email Click Settings and add your custom message
Add Custom Fields Click Settings and select Properties to add more fields in the Speaker Profile
Resend the Speaker Invite Email Open the session and go to the speakers tab. Click the 3 dot menu and select Resend Invite Or, from the Speaker bio, go to the Sessions tab and click the calendar icon
Hide from Speaker List Open the session and go to the speakers tab. Click the eye icon to hide the speaker. This is usually done for moderators that will not be speaking in the session and for staff that will just share a presentation. If a speaker is hidden, they will be hidden both from the Speakers tab and the list of speakers in the session in the Agenda tab.

Add Speakers to the Event and Assign to Sessions