The Calendar Invite
Ariane Ramirez avatar
Written by Ariane Ramirez
Updated over a week ago

The Calendar Invite

The Calendar Invite allows attendees to add the event or session to their calendars (Google, Outlook, iCal, and Yahoo) through a browser and the attendee app.

Edit the Calendar Invite Description

  • Go to Registration > Order Confirmation

  • Scroll down to Calendar Invite Customization

  • Type in your description

Note: You can only edit the description for the event calendar invite. For the session calendar invite, the direct link to the session will appear in the description if it's a virtual session and if the add to calendar is clicked through a browser (not the attendee app).


Add the Event to the Calendar

There are several areas where attendees can find the "Add to Calendar" button.

1. Event Page

  • appear in the About tab below the date and time

2. Confirmation and Reminder Email

  • On top

  • In the body

  • At the bottom

3. Attendee App

  • appears on the app's event landing page through the 3 dot menu on the upper right


Add the Session to the Calendar

For the session calendar invite, the direct link to the session will appear in the description if it's a virtual session and if the add to calendar is clicked through a browser (not the attendee app).

To add a session to the calendar, the attendee must access the Agenda.

1. Landing Page and Virtual Hub Agenda

If the session is in the future, a calendar icon should appear on the session.

2. Attendee App Agenda

The "add to calendar" option is only available if you're already inside the event and not on the landing page's agenda. Click the session from the agenda, then click the calendar icon in the upper right.


Frequently Asked Questions

Can I disable the calendar invite feature or just one of the calendar invite types?

  • The calendar invite cannot be disabled. However, the calendar invite will also be hidden if you hide your event dates from your landing page. To hide your event dates, please contact our support team to have this done.

What can I edit in the calendar invite?

  • The only area that you can edit is the description area for the event calendar invite

  • There is no option to change the calendar invite label, date, and organizer

  • There is no option to edit the description area for the session calendar invite

Can I add images or videos to the calendar invite description?

  • No, that's currently not an option. It will not reflect when added to the calendar.

Can I add formatting to the text?

  • No, that's currently not an option. It will not reflect when added to the calendar.

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