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The Calendar Invite

Add the event or session to your calendar

Ariane Ramirez avatar
Written by Ariane Ramirez
Updated over 3 months ago

The Calendar Invite

The Calendar Invite allows attendees to add the event or session to their calendars (Google, Outlook, iCal, and Yahoo) through a browser and the attendee app.

Edit the Calendar Invite Description

The custom description will only appear in the invite if the add to calendar button is clicked from the order confirmation email body. The default description will remain in other event areas where you can click the add to calendar button.

  • Go to Registration > Order Confirmation

  • Select Confirmation Emails

  • Click the 3 dotted icon next to the Default Email Template, then click Edit

  • Scroll down to Calendar Invite Description and then type in your description.


Add the Event to the Calendar

There are several areas where attendees can find the "Add to Calendar" button.

1. Event Page

  • appear in the About tab below the date and time

2. Confirmation and Reminder Email

  • On top

    • If the event is added to the calendar through here, a magic link will be saved in the location field.

  • In the body

    • The magic link will not be included if the add to calendar button is clicked from the email's body.

  • At the bottom

    • The magic link will not be included if the calendar.ics download button is clicked from the bottom.

3. Attendee App

  • appears on the app's event landing page through the 3 dot menu on the upper right


Add the Session to the Calendar

Hybrid and Virtual Events

When the hybrid and virtual events agenda is accessed through a browser, the add-to-calendar icon appears for future sessions. The direct link to the session will appear in the invite's description.

Note: If the session's add to calendar option does not appear for your hybrid or virtual event, please contact us to fix it. It's possible that your event format was in-person when the session was created.

In-Person Events

The session's add-to-calendar icon in the browser is hidden for in-person events, as the session direct link will not work for in-person events.

Attendee App

However, if in-person attendees access the attendee app, they can add the session to their calendar, and that calendar invite will not have any links. The "add to calendar" option is only available if you're already inside the event and not on the landing page's agenda.


Frequently Asked Questions

Can I disable the calendar invite feature or just one of the calendar invite types?

What can I edit in the calendar invite?

  • The only area that you can edit is the description area for the event calendar invite.

  • There is no option to change the calendar invite label, date, and organizer.

  • There is no option to edit the description area for the session calendar invite.

Can I add images or videos to the calendar invite description?

  • No, that's currently not an option. It will not reflect when added to the calendar.

Can I add formatting to the text?

  • No, that's currently not an option. It will not reflect when added to the calendar.

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