In this article, you'll learn how to set up a test session as an admin, broadcast as a speaker and join the session as an attendee.

IMPORTANT NOTES:

  • CHROME is the preferred browser to access the event page, virtual event hub and backstage studio link.
  • If you have not activated your event yet, and you're just doing a test on demo mode, all your ATTENDEES AND SPEAKERS MUST BE ADDED AS ADMINS
  • You need to BUY A TICKET to enter the event even if you're an admin or a speaker
  • You cannot test a live session if your session time is in the past or future. It has to be NOW.
  • If you cannot adjust your session date, go to your EVENT DETAILS tab to change the event start date to today, make the event end date NOT the same date as today, then go back to your session to update it.

Set Up a Session as an Admin

1. Set up your event details

  • Go to Event Details
  • Make sure the date is covered for your testing date (today) and select your timezone
  • Event Format: Online
  • Enable Sessions
  • Event type: Conference

Note: If your event start and end date is the same, you won't be able to change your session date. We suggest that you extend your end date for the purpose of testing.

2. Set up your tickets

  • Go to Set-up Tickets
  • Create a free ticket tier that is available now to purchase

3. Add admins

  • Go to Settings > Manage Team
  • Add 2 admins, use different email addresses, you will use these as your sample speaker and attendee (you can delete them as admins after your test)
  • If you sign up as a real speaker or attendee (whose not an admin), you won't be able to register because your event is not yet active

Note: When you're testing a session while on demo mode (event not activated yet) you need to add your attendees and speakers as admins so that they can register for your event. They need to register because everyone who enters your event must be a ticket holder.


4. Set up your sessions

  • Go to Sessions | Speakers
  • Click Add Session
  • Session type: Breakout Session
  • Make the date and time for now
  • Select Accelevents as your stream provider
  • Make sure Accelevents Studio is selected not the RTMP Stream

5. Add a speaker to your session

  • After setting up you session details, click the Speaker tab on the right side menu and add a speaker to this session using the speaker email address you added as admin
  • After adding the speaker, they should receive an automatic email invite which has 2 links for your event: the backstage link for the session and the link to the My Talks page in the virtual event hub
  • If you want to resend this invite, just click the Calendar icon from the speaker tab inside the session details.

Sign Up as a Speaker

1. Access the event page

  • Click the View Site button and select View Event Site
  • Since you’re an admin, when you access that page, you’ll be logged in already.
  • Log out or open the event page through an incognito window so that you can sign in / register and purchase a ticket using your speaker email address
  • As a speaker, you need to register just like an attendee to enter the event

2. Access the virtual event hub

  • Click Enter Event from you event page. This will take you to the Virtual Event Hub
  • Go to My Talks. You should see the session where you will be one of the speakers.
  • Click Start Your Talk to start broadcasting. This should open redirect you the studio link on another tab.
  • Note: Earlier, we sent an invite to the speaker, in that email the speaker should see the link to go directly to the My Talks tab in the virtual event hub and the backstage link to that session. The speaker can only access those links if they have already registered.

3. Check your Camera and Microphone Settings

  • Make sure that your browser allows camera and microphone access
  • Make sure your camera and microphone are enabled in your Accelevents Studio
  • Make sure to check the volume and camera output settings of your Accelevents Studio
  • When you're ready, click Start Broadcast to start live streaming


Sign Up as an Attendee

1. Access the event page

  • Click the View Site button and select View Event Site
  • Since you’re an admin, when you access that page, you’ll be logged in already.
  • Log out or open the event page through an incognito window so that you can sign in / register and purchase a ticket using your attendee email address (the other admin you added)

2. Access the virtual event hub

  • Click Enter Event from you event page. This will take you to the Virtual Event Hub
  • Go to Sessions
  • Click Join / View Recording to see the live broadcast

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