The Event Content Menu in the Admin Console
The Event Content menu is where you create the whole schedule for your event and add other details for each session or activity. Here you can add the basic session information, customize the sessions, add speakers for each session and add other information to further filter the sessions by adding tags or tracks.
To ensure you have this menu in your admin console, select at least one of session types in the Event Details.
The Event Content Sections
The Event Content menu has 4 sections:
Agenda
learn more about the agenda
learn more about the agenda
The agenda section is where you add your session information, such as the session title, date and time, description. This is also where you can customize the session settings.
Agenda Overview
The added sessions will be listed in chronological order. If sessions start at the same time, you'll see a drag option to change the order of those sessions. You can see an overview of the session and other actions you can do from the list.
Title - shows the session title; the arrow lets you sort.
Date & Time - shows the session's schedule; the arrow lets you sort.
Session Type - shows the session type; the arrow lets you sort.
Speakers - shows the speakers assigned to the session.
Bookmarked - shows the number of attendees registered for the session.
Registered - shows the number of attendees that saved a seat for the session.
Checked In - shows the number of attendees who joined the session.
Stream Provider - shows the stream provider selected for the session; the arrow lets you sort.
Status - shows a session's restriction and visibility status; a green lock icon (11) indicates that the session is open to all attendees, and the green eye icon (12) indicates that it is visible, while a red lock icon indicates that the session is restricted to certain ticket types and a red eye icon indicates that it is hidden.
3-dot menu - allows you to hide, edit, duplicate, and delete the session, download the session's attendee log, and copy the session's deep link (direct link to the session) and promo link (link that opens a pop-up that shows the session description).
Drag Icon - If sessions start at the same time, you can drag the sessions to change the order
Checkboxes for Bulk Actions - when you hover on the left side, you'll see checkboxes, if you check the top most box, it will select all the sessions on that page. After a boxes are selected, it will also show you options to duplicate, bulk edit or delete the selected sessions.
Settings Button
The Settings Button on top of the Agenda will have the following options:
Enable automatic speaker invite email - if enabled, the speakers will receive the email after adding them to a session. If turned off, the speaker will not receive the speaker invite email.
Allow attendees to join late - this setting would apply to all sessions. If you turn this off, you can set the latest time the attendee can join the session. (Not available for Starter and Scale Plans)
Allow attendees to register for sessions - this setting allows attendees to have a guaranteed seat when they save a seat for a session.
Hide Bookmark button from Attendees - shows or hides the option for attendees to bookmark a session.
Display Save a Seat button from Attendees - shows or hides the option for attendees to save a seat in a session.
Saving Seat Settings - this appears when the save a seat button is displayed for attendees. You can use this setting if you want attendees who have saved seats for sessions to receive a confirmation email, with the option to include a calendar file that they can easily add to their device's calendar.
Actions Button
The actions button will allow you to import and export sessions.
Speakers
learn more about speakers
learn more about speakers
The speakers section is where you add your speaker information, such as the speaker name, email, bio, profile picture and more. You can also assign a ticket to your speaker in this menu. After adding speakers to the event, you can assign them to sessions through the Agenda section. Once added to a session, speakers will automatically receive a speaker invite email to access their session.
Speaker Overview
The last added speaker will be on top of the list. You can rearrange them alphabetically based on the first name or change the order by dragging them. You can see an overview of the speakers and other actions you can do from the list.
Name - shows the speaker's full name; the arrow lets you sort.
Job Title - shows the speaker's job title.
Company - shows the speaker's company name.
Status - shows the speaker's device check status; if the laptop icon is grey, then the speaker hasn't completed the device check, and if the laptop icon is green, then the speaker has already completed the device check.
3-dot menu - allows you to send an email to the speaker, edit the speaker info, and delete the speaker.
Drag icon - lets you sort the speaker order by dragging the icon.
Checkbox - hover on the left side to select multiple speakers and delete them.
Settings Button
The Settings button on top allows you to add a custom message in the speaker invite email and bulk send them to all speakers. The second tab for Properties allows you to add custom fields in the speaker profile.
Action Button
The actions button will allow you to import and export speakers.
Tags & Tracks
learn more about tags & tracks
learn more about tags & tracks
Tags and tracks can be used to filter sessions based on categories you create. This makes it easier for attendees to look for sessions, especially if you have multiple sessions over multiple event days. Tags are basic labels, while tracks have more options such as adding track colors and sub tracks. After creating your tags and tracks you can assign them to sessions through the Agenda tab.
Locations
learn more about locations
learn more about locations
The session locations feature allows you to assign specific locations to each session, ensuring seamless navigation for attendees. When you click on the session details on the landing page or virtual event hub agenda, it will show you the location. If you added a source URL, it will open a new tab to redirect to that URL when the location is clicked.
