The virtual event hub is where the virtual event takes place, this is what you will see after you click the Enter Event button from the event page. This screen has 3 areas:
- Navigation Menu
- Activity Area
- Chat Area
The Navigation Menu
This will show you all the available sections in the event, you can click the tabs to get to the sessions you want to attend, exhibitor booths you want to visit and connect with other attendees. If you're a speaker, you can also see a list of talks that you are involved in and as an exhibitor, you'll have access to edit your booth.
Note: The labels and order of these tabs may not be the same for all events as event organizers are able to tailor them to fit the event requirements.
This is what you see when you first enter the virtual event hub where you can see the feed, leaderboard, agenda and sponsors.
- Feed - this is like your Facebook wall where people can post. Admins can post here and if admins has enabled it, attendees can post too (up to 1900 characters).
- Leaderboard - this is the results for gamification. You may click here for gamification rules.
- Agenda - this is a complete list of all the sessions for the virtual event
- Sponsors - complete list of sponsoring companies for the event
This is where you will see the main stage sessions. Event organizers usually place their major sessions here like keynotes, event kick-offs, or conclusions as the Stage is featured prominently on the virtual event hub. Only one Main Stage session can be run at a time as the intent of these sessions is that the majority of attendees will be tuning in to it.
This is where you will see the breakout sessions. Event organizers places the smaller, more targeted sessions here. All you need to do is to click JOIN to enter the session in here.
This is where you will see all the networking sessions. When you join these sessions, you as an attendee will be paired up 1:1 with another attendee for a few minutes through live a video call, then you'll be paired up again with another attendee when your minutes are up, much like in a speed dating scenario. Click here for more information on networking.
This is where you will see all the workshop sessions. These sessions allow attendees and speakers to be on seen on camera and heard over microphone at the same time. There can be up to 16 people on camera at the same time. The first 16 to turn on their camera will be the first ones on screen. If someone turns off their cam, the next one on the list will be on screen.
This is where you can see all the exhibitor booths. You can search for them by exhibitor booth name or category name. To enter a booth, just click the right arrow in the booth. Inside the booth you'll see the company details, videos, live stream, offers and products. You will also be able to chat with company representatives, set an appointment with them and download files.
This is where you will see a list of attendees and their profiles. Here you can request to be connected (like a friend request), send them a direct message, request for a meeting, and have a video call during your meeting. Click here for more information on connecting with attendees.
This tab is only visible if you are a speaker, here you will see a list of your talks and be able to to access the backstage link for broadcasting your live talk. Click here for more information on what to do as a speaker.
This tab is only visible to exhibitors, here you will be able to update your booth information, see the leads you've collected, chat with leads, add other exhibitor admins and lead retrievers and add products to your booth. Click here for more information on what to do as an exhibitor.
Call to Action
This is a button that appears at the bottom of the navigation menu, where it redirects it's not the same for all events. The event organizers set where this would redirect you if you click it. Sometimes they place their website URL here or sales page.
Click here to log out of the event, you will be redirected to the main event page.
The Activity Area
This is the center part of the virtual event hub, what you see here would depend on which tab you're accessing in the navigation menu. On top you'll see 3 buttons that are consistently there wherever you are in the virtual event hub.
- Calendar - this is where all your appointment are. If you set meetings with exhibitors or other attendees, you'll be able to start your meeting from there..
- Notification - if someone requests a meeting or requests to be connected with you, you'll see a red notification badge.
- Profile - this is where you can add your profile picture and add other information. You may also set whether you want people to send you direct messages or not.
A search button appears if you're in the Expo area so that you can search for booth by name or category.
The Chat Area
This is where you can type your public messages. The chat rooms change depending on where you are. The people tab in the chat area will let you know which attendees have entered that session, a list of all admins for your event and the speakers for that session too. Aside from the people tab, there's also option for adding polls and Q&A. Click here for information Polls and Q&A.
The members number on top of the chat refers to the number of people that have entered the virtual event hub including admins, attendees, exhibitors and speakers.
The online number at the bottom of the chat refers to the number of people who are currently online inside your virtual event hub.
The gear icon allows you to enable pop up and sound notifications when receiving chat messages.
The left arrow lets you navigate to other chat rooms and see your direct messages.
When you receive a direct message, you should be able to see a double flick on the left arrow to indicate that a new direct message is received.