An in-person event is an event that is happening in a physical venue. Examples would be festivals, trade expos, and car shows. The first step is to set up your event and then sell tickets!

At the event venue, attendees will need to show proof that they registered for your event then you or your staff can check them in through the admin console, staff portal, or app.

If you're in an Enterprise or White Label Plan, your account manager will add you to the account and you should get an email that has a link that will allow you to access your account. Follow the prompts to create your password and login. Your login and dashboard URLs would look something like this.

In your Enterprise or White Label Dashboard, go to the Organizer tab to create an organizer. Before creating an event, you must create an Organizer first, as every event has to be under an organizer. Consider it a folder that helps you categorize your events. Under your Enterprise or White Label account, you can create as many organizers as you want.

After creating the Organizer, click it to open the Organizer Portal.

For lower plans, when you sign up, you will be redirected to Organizer Portal.

Click the Create Event button in the Organizer Portal to get started.

Select In-Person as the event format, then select the event elements you need for your in-person event. You can always add or remove elements later. When you're done, click Next.

Enter the basic information about your event.

After completing the initial event setup, you will see the Admin Console, where you can start editing your event. You can go to the Event Design > Event Website, where you can begin editing the look of your event landing page.

The Standard editor allows you to edit and customize our pre-built page themes. You can add your logo, add an event description, change some of the colors to match your branding, add a venue map and more. This is also where you can edit your event URL.

On top of the screen, click the VIEW SITE button to see your actual event page.

The Advanced editor allows you to create fully customized pages instead of using our pre-built themes by dragging a dropping elements to the page.

If you're using the attendee app for your event, you can also customize the look of the app. You can customize the labels, colors, remove or rearrange menus and more. You can do all these in Event Design > Mobile App

Whether your event is free or paid, or if you're selling tickets on a different platform, your attendees will need a ticket to enter your event.

This step is only needed if you're selling paid tickets. Connecting your payment processor allows you to receive credit card payments from your attendees.

If you require a seating chart, the Assigned Seating feature allows you to design a seating chart and assign tickets to each seat. Attendees will need to select a seat while buying their tickets.

The Order Form is the questionnaire registrants must fill out when buying tickets. After selecting which type of ticket they want to buy, getting their information is the next step. As an event admin, you can customize what questions you want in the order form and to which ticket types you will ask these questions.

Go to Registration > Order Form from your admin console navigation. You can select which fields you want to include in your order form or create new fields. You can customize it per ticket type and select whether you want to get just the ticket buyer information or include the ticket holder information.

After attendees register for the event, they should receive an email with the event information and details about their purchase. You can customize the message they will receive, or you can also disable this email if you don't want them to receive anything after registration. Go to Registrations > Order Confirmation to customize your email.

If you plan to print badges for your attendees, you can design them in Accelevents, which will serve as the attendee's identification card to which you can add relevant information about your event. You can print them in advance or print them when the attendee checks in.

To start creating badges, go to Registration > Badges, then choose to create a custom badge or select from one of the templates.

In this step, you will build the structure and content of your agenda. Go to your Event Content > Agenda tab, then click + Add Session.

After creating the session, the right-side panel menu will slide in with these tabs:

Go to Event Content > Speakers, then click + Add Speaker. The required fields are First Name, Last Name, and Email. You can also give them an event ticket from here. The speakers listed here will be displayed in the Speakers tab on your event page.

Once you add a speaker, the right-side panel menu will slide in with these tabs:

After assigning a speaker to a session, they will automatically receive an email invite with links to access the speaker hub. For in-person events, logging in to the speaker hub may not be needed (they will only see the list of sessions where they are speakers and have an option to upload files for attendees). We suggest disabling the sending of the email invite BEFORE assigning the speakers to the sessions to avoid confusion.

Disable Email Invite

Assign Speakers

If you have exhibitors and sponsors for your in-person event, you can go to your Exhibitors & Sponsors tab to start adding them to your event. The exhibitors and sponsors listed here will be displayed under the Exhibitors and Sponsors tabs on your event page. if you're using the attendee app, they can also appear inside the event.

This is a required step for paid ticketing plans to ensure attendees can enter your event. Publishing the event will apply the associated plan to the event and allow attendees to enter when it opens. If the event is not published, only 25 attendees can enter.