This Sessions Details tab appears on the right side of your screen when you’re editing your session in Agenda & Speakers.

  • Go to Agenda & Speakers

  • Click Edit (pencil icon) on the session

  • The Session Details tab appears on the right side

Session Details tab

Basic Session Information

In the session details tab, the first part asks for basic information about your session such as session name, type, date & time.

Stream Provider

The Stream Provider determines how you want to broadcast your session. With Accelevents you have several options:

The next fields that will appear depend on the type of stream provider you select.

Accelevents Studio

  • Sub Stream Provider - if you select Accelevents Studio, you can choose a substream provider. It defaults to TokBox and the other option is Voxeet.

  • Studio Link - this is the link to the studio where speakers will start the broadcast

  • Record this Session - this option appears if you choose Accelevents Studio or RTMP as stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.

  • Captioning - this option appears if you choose Accelevents Studio or RTMP as stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.

    Stream Provider: Accelevents Studio

Acccelevents RTMP

  • Streaming Key - this is the key you need to add to your encoder settings in order to integrate it with Accelevents

  • RTMP URL - this is the URL you need to add to your encoder settings in order to integrate it with Accelevents

  • Live Streaming Page URL - this is the direct link to your session

  • Preview - allows you to preview the live broadcast even before it starts

  • Record this session - this option appears if you choose Accelevents Studio or RTMP as stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.

  • Captioning - this option appears if you choose Accelevents Studio or RTMP as stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.

Stream Provider: Accelevents RTMP

Other Streaming Options (Wistia, YouTube, Vimeo, Vidyard, Facebook Live, Zoom)

  • Stream Identifier - provide the link or meeting ID of your stream provider to integrate it with Accelevents

  • Meeting Passcode - enter the passcode for the Zoom session

  • Hide Controls - enable to hide the play/pause buttons on the video while the video is playing

Stream Provider: YouTube

Direct Upload

  • Select Video File To Upload - upload the file by clicking Browse to select the video file from your device

  • Preview - this only appears if the video has been uploaded already

  • Select caption file to upload - this only appears when the video has been uploaded. Allows you to upload a caption file for the video.

  • Automatically Start Video When Session Begins - if disabled, you will need to click the Start Broadcast below to start the broadcast

  • Start Broadcast - click to start the broadcast

Short Description, Full Details, Location, Capacity

These are optional fields that you can leave blank though adding a description may help your attendees know more about the session.

  • Short Description - add a brief session description. This text will be displayed in the session widget on both Event Landing Page - Agenda, and Virtual Event Hub - Agenda. It has a character limit of 150, and only text is allowed

  • Full Details - add more information about the session. You can add text, images, videos (through video URL), and downloadable content (e.g. pdf and ppt files)

  • Location - allows you to add information about the location of the session for in-person events

  • Capacity - determines how many attendees can enter the session. If left blank, an unlimited number of attendees can enter.

Advanced Settings

Manage Session Interactivity

These are features that you can use to have more interactions with your attendees.

  • Allow Attendees to Chat - if this is turned off, only admins and speakers can type in chat messages. Attendees will not be able to participate in chat for that particular session.

  • Enable Polls - if this is turned off, the polls feature will be hidden from the session. Click here to learn more about polls.

  • Enable Attendee List- if this is turned off, the list of attendees which is shown in the attendee tab will be hidden from the session.

  • Enable Q&A - if this is turned off, the Q&A feature will be hidden from the session. Click here to learn more about Q&A.

    • Send Questions in Private Only - if this is turned on, only speakers and admins will see the question sent by the attendee.

Session Visibility

This section allows you to restrict which attendees can see or watch this session.

  • Make Q&A Private - if this is turned off, questions sent by attendees will be sent publicly.

  • Set session as private - if a session is set to private, only those who are pre-registered for this session will see this session in the agenda. Click here to learn more about private sessions.

  • Ticket Types - allows you to choose which ticket types can join that session. The default is that all ticket types can join the session. Unselect the ticket type if you don't want that ticket type to be able to watch that session. Click here to learn more about ticket restrictions.

  • Hide this session in the virtual event hub agenda if the attendee is not allowed to join the session - if enabled, an attendee that's already logged in cannot see the session in the agenda if their ticket type does not have access to that session.

Advertising

This section allows you to select exhibitors and sponsor to be added to a session so that their logos will appear in the session for more exposure.

  • Exhibitors - when an exhibitor is added to a session, the exhibitor's carousel image will appear in the session carousel. Click here to learn more about the event carousel.

  • Sponsors - when a sponsor is added to a session, the sponsor will show up in the Sponsoring Companies tab that appears below the session video in the virtual event hub and the sponsor's carousel image will appear in the session carousel. Click here to learn more about sponsors.

Other Session Options

  • Iframe - allows you to add closed captioning and language interpretations to a session through a 3rd party application. This will appear below the session video. Click here to learn more about using the Iframe.

  • Tags - allows you to add specific keywords to your session that relate to specific topics or interests. Attendees can filter sessions by tags.

  • Tracks - allows you to designate sessions specifically for different focuses at your event, sort of like an umbrella of topics. Attendees can filter sessions by tracks.
    Click here to learn more about tags and tracks.

  • Manage Document - allows you to upload files up to 10MB and add links to access documents uploaded in the cloud that can be either downloaded or viewed by attendees

  • View Activity - allows you to view logs of who started and stopped the broadcast on a live session

Frequently Asked Questions

Do I need to complete all the fields in the session details tab?

  • No, you can leave other areas blank. These are the only required fields:

    • Title

    • Session Type

    • Date

    • Start and End Time

    • Stream Provider

  • If these fields are left blank you'll get an error, prompting you to add those details in.

  • If you are able to add the Title, Session Type, Date, Start and End Time without the stream provider, when your session begins on the event day, you'll get an error "session configuration is missing"

After adding all my session details, how do I add speakers?

  • You can follow this guide in adding speakers to your session.

When I create a Workshop or a Networking session, there is no stream provider to select, what should I do?

  • That’s ok, it’s already built it so you don’t need to select a stream provider anymore.

What else can I use the iFrame field for?

  • You can only use those for adding closed captions and interpretations for your sessions. Here's a guide.

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