Important Notes:
Ensure to add a stream provider to your main stage and regular sessions to ensure that attendees won't see an error that say "session configuration is missing."
Workshops and Networking sessions do not have stream provider options, it's already built in.
The Session Edit Menu
The Session Edit menu lets you add your session information and adjust all the session settings. It appears on the right side of your screen when you’re editing your session in Event Content > Agenda.
Editing a Session in Table View
The Session Edit menu will appear in Table View if the session's row is clicked or the 3-dot menu is clicked and Edit is selected.
Editing a Session in Calendar View
The Session Edit menu will appear in Calendar View if the 3-dot menu is clicked and Edit is selected.
In this article will discuss the first 2 tabs in the Session Edit Menu: Session Details and Broadcasting tabs.
Session Details
Basic Session Information
The first part in the session details tab asks for basic information about the session, such as session name, type, date & time.
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Advanced Settings
At the bottom part of the Session Details tab, you can click to expand the Advanced Settings.
Allow Attendees Self Check-In- a session QR code will appear when enabled. Attendees can scan this to check in to the in-person session for an in-person or hybrid event.
Session Waiting Media - An image or video can replace the default countdown timer shown before a session starts. Available for virtual and hybrid events.
Post-Session Survey - Send a survey to attendees when the session ends. Available for virtual and hybrid events.
Manage Session Interactivity
You can use these features to interact more with your attendees.
Allow Attendees to Chat - only admins and speakers can type in chat messages if this is turned off. Attendees will not be able to participate in chat for that particular session. Turning this off will not remove the chat area in the event hub.
Enable Polls - if this is turned off, the polls feature will be hidden from the session.
Enable Attendee List- turn this off to hide the attendee list in the session.
Enable Q&A - if this is turned off, the Q&A feature will be hidden from the session.
Send Questions in Private Only - if this is turned on, only speakers and admins will see the question sent by the attendee.
Session Visibility
This section allows you to restrict which attendees can see or watch this session.
Set session as private - if a session is set to private, only those pre-registered for this session will see this session in the agenda.
Ticket Types - allows you to choose which ticket types can join that session. The default is that all ticket types can join the session. Unselect the ticket type if you don't want that ticket type to be able to watch that session. Click here to learn more about ticket restrictions.
Hide this session in the virtual event hub agenda if the attendee is not allowed to join the session - if enabled, an attendee who's already logged in cannot see the session in the agenda if their ticket type does not have access to that session.
Post-Session Call to Action
The Post-Session Call to Action feature allows you to help attendees move more easily to the next session or encourage them to visit a specific lounge or exhibitor booth after the session they are currently watching ends.
Once the broadcast ends or it reaches the session end time, whichever comes first, a pop-up will appear where they can click a button to move them from the current session to a different session, lounge, or booth. This is not available for in-person events.
Advertising
This section allows you to select exhibitors and sponsors to be added to the Session Carousel so that their carousel images will appear in the session for more exposure.
Other Session Options
Iframe - allows you to add closed captioning and language interpretations to a session through a 3rd party application such as Interprefy. This will appear below the session video.
Tags - You can add keywords related to your session's topics or interests. Attendees can filter sessions by tags.
Tracks - allows you to designate sessions specifically for different focuses at your event, like an umbrella of topics. Attendees can filter sessions by tracks.
Manage Document allows you to upload files up to 10MB and add links to access documents uploaded in the cloud that attendees can download or view.
View Activity - allows you to view logs of who started and stopped the broadcast on a live session.
Publish or Save as Draft - choose save as draft if you don't want the session to show in the agenda and publish it when you're ready to display it. A Draft will automatically be hidden. You cannot save a session to draft if there are registed attendees to the session.
The Broadcasting Tab
The Broadcasting tab in the Session Edit Menu allows you to select the stream provider while setting up your session. Select the session's stream provider, as well as other streaming configurations. The Stream Provider determines how you want to broadcast your session. With Accelevents, you have several options:
Note: If the session is already in the past, the tab name changes from "Broadcasting" to the "Recording" tab, where you can access your recordings.
Stream Providers
The next fields in the Broadcasting tab that will appear will depend on the type of stream provider you selected above. Click the arrow to see the details.
Accelevents Studio
Accelevents Studio
Stream Provider - if you select Accelevents Studio, the studio link will appear below.
Studio Link - this is the link to the studio where speakers will start the broadcast.
Record this Session - this option appears if you choose Accelevents Studio or RTMP as the stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.
Captioning - this option appears if you choose Accelevents Studio or RTMP as the stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.
Accelevents RTMP
Accelevents RTMP
Streaming Key - is the key you need to add to your encoder settings to integrate it with Accelevents.
RTMP URL - this is the URL you need to add to your encoder settings to integrate it with Accelevents.
Live Streaming Page URL - this is the direct link to your session
Preview - allows you to preview the live broadcast even before it starts
Record this session - this option appears if you choose Accelevents Studio or RTMP as the stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.
Captioning - this option appears if you choose Accelevents Studio or RTMP as the stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.
Other Streaming Options (Wistia, YouTube, Vimeo, Vidyard, Facebook Live, Zoom)
Other Streaming Options (Wistia, YouTube, Vimeo, Vidyard, Facebook Live, Zoom)
Stream Identifier - provide your stream provider's link or meeting ID to integrate it with Accelevents.
Meeting Passcode - enter the passcode for the Zoom session
Hide Controls - enable to hide the play/pause buttons on the video while the video is playing
Direct Upload
Direct Upload
Upload Video - upload the file by clicking Browse to select the video file from your device.
Preview - this only appears if the video has been uploaded already
Start Broadcast - click to start the broadcast.
Automatically Start Video When Session Begins - if disabled, you must click the Start Broadcast below to start the broadcast.
Enable Video Captions - this only appears when the video has been uploaded. Allows you to upload caption files for the video when enabled.
Speakers and Registrants Tab
The speakers tab will show you all the assigned speakers to the session. The Registrants tab will show you all the attendees that registered for the session. Admins can also pre-register attendees to the session when the session is set to private.
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Add Custom Properties to the Session Details Menu
Note: These are internal fields, the question and values in these fields will not show on the landing page, virtual hub or app. These fields can be used together with the Sessions and Speakers Approval Workflow.
Click Settings from the Agenda tab
Select the Properties tab and click +Create Properties
Add the Property Label then click Create
Enable the property by turning on the toggle. The field should appear in the session edit menu
Other Options for Properties
Edit Property - allows you to rename the property label (not available for default properties)
Duplicate - duplicates the property
Delete - deletes the property (not available for default properties)