The Session Edit Menu
The Session Edit menu lets you add your session information and adjust all the session settings. It appears on the right side of your screen when you’re editing your session in Agenda & Speakers.
Go to Agenda & Speakers
Click the session to edit, or click the 3 dots and select edit
The Session Edit menu appears on the right side with 4 subtabs:
Session Details
Broadcast / Recording
Speakers
Registrants
In this article we'll discuss the first 2 tabs used to setup sessions.
Session Details
Basic Session Information
In the session details tab, the first part asks for basic information about the session, such as session name, type, date & time.
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Advanced Settings
At the bottom part of the Session Details tab, you can click to expand the Advanced Settings.
Capacity - determines how many attendees can enter the session. If left blank, an unlimited number of attendees can enter.
Session Waiting Media - The default countdown timer shown before a session starts can be replaced by an image or video. Click here to learn more about Session Waiting Media.
Post Session Survey - Send a survey to attendees when the session ends. Click here to learn more about creating a survey.
Manage Session Interactivity
These are features that you can use to have more interactions with your attendees.
Allow Attendees to Chat - if this is turned off, only admins and speakers can type in chat messages. Attendees will not be able to participate in chat for that particular session.
Enable Polls - if this is turned off, the polls feature will be hidden from the session. Click here to learn more about polls.
Enable Attendee List- if this is turned off, the list of attendees which is shown in the attendee tab will be hidden from the session.
Enable Q&A - if this is turned off, the Q&A feature will be hidden from the session. Click here to learn more about Q&A.
Send Questions in Private Only - if this is turned on, only speakers and admins will see the question sent by the attendee.
Session Visibility
This section allows you to restrict which attendees can see or watch this session.
Set session as private - if a session is set to private, only those who are pre-registered for this session will see this session in the agenda. Click here to learn more about private sessions.
Ticket Types - allows you to choose which ticket types can join that session. The default is that all ticket types can join the session. Unselect the ticket type if you don't want that ticket type to be able to watch that session. Click here to learn more about ticket restrictions.
Hide this session in the virtual event hub agenda if the attendee is not allowed to join the session - if enabled, an attendee who's already logged in cannot see the session in the agenda if their ticket type does not have access to that session.
Post-Session Call to Action
The Post-Session Call to Action feature allows you to help attendees move more easily to the next session or encourage them to visit a specific lounge or exhibitor booth after the session they are currently watching ends.
Once the broadcast ends or it reaches the session end time, whichever comes first, a pop-up will appear where they can click a button to move them from the current session to a different session, lounge, or booth. Click here to learn more about Post- Session Call to Action.
Advertising
This section allows you to select exhibitors and sponsor to be added to a session so that their logos will appear in the session for more exposure.
Exhibitors - when an exhibitor is added to a session, the exhibitor's carousel image will appear in the session carousel. Click here to learn more about the event carousel.
Sponsors - when a sponsor is added to a session, the sponsor will show up in the Sponsoring Companies tab that appears below the session video in the virtual event hub and the sponsor's carousel image will appear in the session carousel. Click here to learn more about sponsors.
Other Session Options
Iframe - allows you to add closed captioning and language interpretations to a session through a 3rd party application. This will appear below the session video. Click here to learn more about using the Iframe.
Tags - You can add specific keywords to your session that relate to specific topics or interests. Attendees can filter sessions by tags.
Tracks - allows you to designate sessions specifically for different focuses at your event, sort of like an umbrella of topics. Attendees can filter sessions by tracks.
Click here to learn more about tags and tracks.Manage Document - allows you to upload files up to 10MB and add links to access documents uploaded in the cloud that can be either downloaded or viewed by attendees
View Activity - allows you to view logs of who started and stopped the broadcast on a live session
The Broadcasting Tab
The Broadcasting tab in the Session Edit Menu allows you to select the stream provider while setting up your session. Select the session's stream provider, as well as other streaming configurations. The Stream Provider determines how you want to broadcast your session. With Accelevents, you have several options:
Note: If the session is already in the past, the tab name changes from "Broadcasting" to "Recording" tab, where you can access your recordings.
Stream Providers
The next fields in the Broadcasting tab that will appear will depend on the type of stream provider you selected above. Click the arrow to see the details.
Accelevents Studio
Accelevents Studio
Studio Link - this is the link to the studio where speakers will start the broadcast.
Record this Session - this option appears if you choose Accelevents Studio or RTMP as the stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.
Captioning - this option appears if you choose Accelevents Studio or RTMP as stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.
Stream Provider: Accelevents Studio
Accelevents RTMP
Accelevents RTMP
Streaming Key - this is the key you need to add to your encoder settings in order to integrate it with Accelevents
RTMP URL - this is the URL you need to add to your encoder settings in order to integrate it with Accelevents
Live Streaming Page URL - this is the direct link to your session
Preview - allows you to preview the live broadcast even before it starts
Record this session - this option appears if you choose Accelevents Studio or RTMP as stream provider. These sessions are automatically recorded, but if you disable this, the session will not be recorded.
Captioning - this option appears if you choose Accelevents Studio or RTMP as stream provider. You cannot select both default live captioning and custom subtitles. If this is enabled, it will be captured in the recording.
Stream Provider: Accelevents RTMP
Other Streaming Options (Wistia, YouTube, Vimeo, Vidyard, Facebook Live, Zoom)
Other Streaming Options (Wistia, YouTube, Vimeo, Vidyard, Facebook Live, Zoom)
Stream Identifier - provide the link or meeting ID of your stream provider to integrate it with Accelevents.
Meeting Passcode - enter the passcode for the Zoom session
Hide Controls - enable to hide the play/pause buttons on the video while the video is playing
Stream Provider: YouTube
Direct Upload
Direct Upload
Select Video File To Upload - upload the file by clicking Browse to select the video file from your device
Preview - this only appears if the video has been uploaded already
Select caption file to upload - this only appears when the video has been uploaded. Allows you to upload a caption file for the video.
Automatically Start Video When Session Begins - if disabled, you will need to click the Start Broadcast below to start the broadcast
Start Broadcast - click to start the broadcast
Frequently Asked Questions
Do I need to complete all the fields in the session details tab?
No, you can leave other areas blank. These are the only required fields:
Title
Session Type
Date
Start and End Time
Stream Provider
If these fields are left blank, you'll get an error prompting you to add those details.
If you didn't select a stream provider, when your session begins on the event day, you'll get an error "session configuration is missing"
After adding all my session details, how do I add speakers?
You can follow this guide in adding speakers to your session.
When I create a Workshop or a Networking session, there is no stream provider to select. What should I do?
That’s ok; it’s already built-it, so you don’t need to select a stream provider anymore.
What else can I use the iFrame field for?
You can only use those for adding closed captions and interpretations for your sessions. Here's a guide.